Agendas and Minutes

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CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

APRIL 15, 2024 - 5:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Approval of Minutes: April 1, 2024 (Attachment A)
4. Motion to refund Cleanspark for the electric deposit on file in the amount of $2,940,512.56 in exchange for a $5,000,000.00 bond approved on January 24, 2024.
5. Motion to adopt Resolution 2024-06: A Resolution adopting Pre-Disaster Mitigation Plan (Attachment B)
6. Motion to award a bid to Billy Buckland Paving in the amount of $12,000 for Resurface of Hillcrest St., Evergreen Circle and restripe section of W. Haynes St and parking area. (Attachment C)
7. Motion to award a bid to SWW Constructions, LLC in the amount of $73,890 for paving city parking lot off of Gilmore St. (Attachment D)

As set forth in the Americans with Disabilities Act of 1992, the City of Sandersville does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Kandice Hartley, 141 W. Haynes St, 478-552-2525 has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice Regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA Coordinator. The City of Sandersville will assist citizens with special needs given proper notice (seven working days). Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Sandersville should be directed to ADA Coordinator, P O Box 71, Sandersville, GA  31082. 

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CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

APRIL 1, 2024 - 4:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews
2. Invocation and Pledge of Allegiance to the American Flag.
3. Recognitions:

             Sandersville Tree Board

            Sandersville Garden Club

4. Approval of Minutes: March 18, 2024 minutes (Attachment A)
5. Motion to award a bid to Helton Electric in the amount of $74,392 for electric pole change out citywide. (Attachment B)
6. Motion to approve or deny renewing a contract with the City of Toomsboro for Animal Control Services beginning April 1, 2024 and ending October 1, 2024. (Attachment C)
7. Motion to approve or deny an ownership change to the Alcohol License at 703 S Harris St. for Lucky 2024 LLC. (Attachment D)
8. Motion to retain consulting services with Judy McCorkle as needed at her current hourly rate.
9. Motion to adopt Resolution #2024-05: A resolution authorizing the transfer of funds from the city’s pooled cash operating account to the City’s Georgia Fund One account
10. Motion to enter into executive session to discuss real estate. (Attachment E)
11. Motion to adjourn.
12. Other Business

As set forth in the Americans with Disabilities Act of 1992, the Cityof Sandersville does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Kandice Hartley, 141 W. Haynes St, 478-552-2525 has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice Regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA Coordinator. The City of Sandersville will assist citizens with special needs given proper notice (seven working days). Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Sandersville should be directed to ADA Coordinator, P O Box 71, Sandersville, GA  31082

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CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

MARCH 18, 2024 - 5:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Approval of Minutes: Motion to approve the March 4, 2024 minutes. (Attachment A)
4. Motion authorize the Mayor and City Clerk to execute a Intergovernmental Agreement for additional recreational infrastructure and services at Linton Park with the Washington County Board of Commissioners. (Attachment B)
5. Motion to approve an invoice in the amount of $7,000 to InfraMappa for Infrastructure Utility Mapping. (Attachment C)
6. Motion to pay an invoice to M.W. Collins Inc. in the amount of $35,000 for leaf and limb grinding. (Attachment D)
7. Motion to approve Resolution 2024-04: A Resolution amending the Authorized Personnel Schedule for the City of Sandersville. (Attachment E)

As set forth in the Americans with Disabilities Act of 1992, the Cityof Sandersville does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Kandice Hartley, 141 W. Haynes St, 478-552-2525 has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice Regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA Coordinator. The Town of Braselton will assist citizens with special needs given proper notice (seven working days). Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Sandersville should be directed to ADA Coordinator, P O Box 71, Sandersville, GA  31082

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CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

MARCH 4, 2024 - 5:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243 Passcode: 6609805

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Approval of Minutes: February 20, 2024 (Attachment A)
4. Public hearing #2024-01 Request to approve/deny a zone change request for 310 Warthen St.  Request is zone change from R-2(Single Family) to R-3(Multi-Family) owned by Sumana Brahman. (Attachment B)
5. Motion to approve/deny a zone change request for 310 Warthen St.  Request is zone change from R-2(Single Family) to R-3(Multi-Family) owned by Sumana Brahman.
6. Motion to approve or deny an application for the retail sale of beer and wine for Family Dollar Stores of Georgia, LLC at 301 S Harris St. (Attachment C)
7. Motion to approve or deny an ownership change to the alcohol license at 703 S Harris St. for Lucky 2024 LLC. (Attachment D)
8. Motion to award a bid to Central Fence Co, Inc. in the amount of $6,981 for the installation of a fence on Beck Blvd. (Attachment E)
9. Motion to approve open containers for downtown events on March 22^nd, April 6^th, and April 20^th.
10. Motion to pay an invoice to WACO Electric in the amount of $9,460.62 for emergency repair at the Ferncrest Dr. Water Plant. (Attachment F)
11. Motion to make a specific standing purchasing amendment to our ordinances, which shall be an exception to our ordinance requiring formal sealed bids for purchases over $10,000, for the Electric Department to purchase additional transformers and materials as needed for current customers' and new costumers' construction projects and construction additions that require new transformers and new service, often on short notice to the Electric Department, which said transformers' cost will ultimately be reimbursed by the customer for said construction projects. 
12. Motion to award a bid for fertilizer for land application sites to Smith Farm for the T-Sites in the amount of $30,340.00 and to Producers Ag for the H-Sites in the amount of $12,605. (Attachment G)
13. Other Business 
14. Motion to adjourn.

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Sandersville City Council
Meeting Minutes

March 4, 2024- 5:00 p.m.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Brianna Wiley, Finance Director

Mayor Pro Tem Jeffery Smith                                    Victor Cuyler, Police Chief

Council Member Deborah Brown                              Kandice Hartley, City Clerk

Council Member Mayme Dennis                               Robert Eubanks, Public Works Director

Council Member Danny Brown                                 Alex Lowe, Water Wastewater Director

Council Member Ben Salter                                       Dave Larson, Community Development

Keenan Howard, City Attorney                                  Bryan Long, Electrical Director

Judy McCorkle, City Administrator                                                                                     

Mayor Andrews called the March 4, 2024 meeting of the Sandersville City Council to order.

Council Member Danny Brown, gave the invocation and citizen Willie Ann Montford led the pledge to the American flag. 

APPROVAL OF COUNCIL MEETING MINUTES

Mayor Pro Tem Smith made a motion to approve the minutes of the February 20, 2024, council meeting. Council Member Danny Brown seconded and the motion passed unanimously.

MOTION TO ENTER INTO A PUBLIC HEARING:

Council Member Salter made a motion to enter into a public hearing. Council Member Deborah Brown seconded and the motion passed unanimously.

Public Hearing Request:

 #2024-01 Request to approve/deny a zone change request for 310 Warthen St.  Request is zone change from R-2(Single Family) to R-3(Multi-Family) owned by Sumana Brahman.

Mayor Andrews asked Community Development Director Larson to explain the request. Director Larson stated that this request was denied by the Planning and Zoning board. Director Larson went on to state that he did not recommend the city approving the change. Citizen Susan Lewis stated that there was another request on Church St. under the same circumstances and it was denied.

Mayor Andrews asked if there was anyone else that would like to speak in favor. Director Larson stated the property owner was on the zoom meeting but is no longer on the meeting. Mayor Andrews asked for a motion.

MOTION TO DENY A ZONE CHANGE REQUEST FOR 310 WARTHEN ST.  REQUEST IS ZONE CHANGE FROM R-2(SINGLE FAMILY) TO R-3(MULTI-FAMILY) OWNED BY SUMANA BRAHMAN.

Council Member Salter made a motion to approve/deny a zone change request for 310 Warthen St.  Request is zone change from R-2(Single Family) to R-3(Multi-Family) owned by Sumana Brahman. Council Member Deborah Brown seconded and the motion passed unanimously.

MOTION TO APPROVE OR DENY AN APPLICATION FOR THE RETAIL SALE OF BEER AND WINE FOR FAMILY DOLLAR STORES OF GEORGIA, LLC AT 301 S HARRIS ST.

Mayor Pro Tem Smith made a motion to approve an application for the retail sale of beer and wine for Family Dollar Stores of Georgia, LLC at 301 S Harris St. Council Member Danny Brown seconded the motion. The motion passed with favorable votes from: Mayor Pro Tem Smith, Council Member Danny Brown, and Council Member Salter. Council Member Dennis, and Council Member Deborah Brown voted against the motion.

MOTION TO TABLE AN OWNERSHIP CHANGE FOR THE ALCOHOL LICENSE AT 703 S HARRIS ST. FOR LUCKY 2024 LLC.

Council Member Danny Brown made a motion to table an ownership change to the alcohol license at 703 S Harris St. for Lucky 2024 LLC. Council Member Salter seconded and the motion passed unanimously.

MOTION TO AWARD A BID TO CENTRAL FENCE CO, INC. IN THE AMOUNT OF $6,981 FOR THE INSTALLATION OF A FENCE ON BECK BLVD.

Council Member Salter made a motion to award a bid to Central Fence Co, Inc. in the amount of $6,981 for the installation of a fence on Beck Blvd. Council Member Danny Brown seconded and the motion passed unanimously.

MOTION TO APPROVE OPEN CONTAINERS FOR DOWNTOWN EVENTS ON MARCH 22^ND, APRIL 6^TH, AND APRIL 20^TH.

Council Member Danny Brown made a motion to approve open containers for downtown events on March 22^nd, April 6^th, and April 20^th. Mayor Pro Tem Smith seconded and the motion passed with favorable votes from: Council Member Danny Brown, Mayor Pro Tem Smith, and Council Member Salter. Council Member Dennis, and Council Member Deborah Brown voted against the motion.

MOTION TO PAY AN INVOICE TO WACO ELECTRIC IN THE AMOUNT OF $9,460.62 FOR EMERGENCY REPAIR AT THE FERNCREST DR. WATER PLANT.

Council Member Dennis made a motion to pay an invoice to WACO Electric in the amount of $9,460.62 for emergency repair at the Ferncrest Dr. Water Plant. Council Member Salter seconded and the motion passed unanimously.

MOTION TO MAKE A SPECIFIC STANDING PURCHASING AMENDMENT TO OUR ORDINANCES, WHICH SHALL BE AN EXCEPTION TO OUR ORDINANCE REQUIRING FORMAL SEALED BIDS FOR PURCHASES OVER $10,000, FOR THE ELECTRIC DEPARTMENT TO PURCHASE ADDITIONAL TRANSFORMERS AND MATERIALS AS NEEDED FOR CURRENT CUSTOMERS' AND NEW COSTUMERS' CONSTRUCTION PROJECTS AND CONSTRUCTION ADDITIONS THAT REQUIRE NEW TRANSFORMERS AND NEW SERVICE, OFTEN ON SHORT NOTICE TO THE ELECTRIC DEPARTMENT, WHICH SAID TRANSFORMERS' COST WILL ULTIMATELY BE REIMBURSED BY THE CUSTOMER FOR SAID CONSTRUCTION PROJECTS. 

Mayor Pro Tem Smith made a motion to make a specific standing purchasing amendment to our ordinances, which shall be an exception to our ordinance requiring formal sealed bids for purchases over $10,000, for the Electric Department to purchase additional transformers and materials as needed for current customers' and new costumers' construction projects and construction additions that require new transformers and new service, often on short notice to the Electric Department, which said transformers' cost will ultimately be reimbursed by the customer for said construction projects. Council Member Danny Brown seconded and the motion passed unanimously.

MOTION TO AWARD A BID FOR FERTILIZER FOR LAND APPLICATION SITES TO SMITH FARM FOR THE T-SITES IN THE AMOUNT OF $30,340.00 AND TO PRODUCERS AG FOR THE H-SITES IN THE AMOUNT OF $12,605.

Council Member Danny Brown made a motion to award a bid for fertilizer for land application sites to Smith Farm for the T-Sites in the amount of $30,340.00 and to Producers Ag for the H-Sites in the amount of $12,605. Council Member Salter seconded and the motion passed unanimously.

OTHER BUSINESS

Citizen Lonard Jordan asked Mayor Pro Tem Jeffery Smith to read a news report interview from Administrator McCorkle concerning the bitcoin industry. Mayor Pro Tem Smith read the interview. Citizen Jordan stated that he wanted everyone to know where he got the information about bitcoin from. Jordan also stated that he felt that he was discriminated against at a recent council meeting.

David Tyre with Turnipseed Engineers apologized for a recent document that was added to the last agenda by mistake pertaining to lead service line inventory. He went on to state that this was not Director Eubanks error.

Mayor Pro Tem Smith responded to Mr. Jordans comments concerning the bitcoin revenue.

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Brown seconded and the meeting was unanimously adjourned.

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CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

FEBRUARY 20, 2024 - 5:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Approval of Minutes: January 16, 2024, January 24, 2024 and January 30, 2024 minutes (Attachment A)
4. Motion to appoint Jason Boatright as Sandersville Fire Chief.
5. Motion to award a bid to Blue Line Solutions for school zone speed detection. (Attachment B)
6. Motion to pay invoice to H. Com Inc., in the amount of $12,840 for damaged fiber.(Attachment C)
7. Motion to award a bid to Beach Timber Company in the amount of $8,700 for power poles inventory stock. (Attachment D)
8. Motion to award a bid to Turnipseed Engineers in the amount of $86,814 for Phase I and Phase II for Lead Service Line Inventory. (Attachment E)
9. Motion to approve or deny an application for the retail sale of beer and wine for Family Dollar Stores of Georgia, LLC at 301 S Harris St. (Attachment F)
10. Motion to adopt Resolution 2024-02: A Resolution to adopt the second budget amendment to the fiscal year 2023. (Attachment G)
11. Motion to adopt Resolution 2024-03: A Resolution amending the rate schedule for the electric fund of the City of Sandersville to include a public electric vehicle (EV) charging service rate. (Attachment H)
12. Motion to adjourn.

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Sandersville City Council
Meeting Minutes

February 20, 2024- 5:00 p.m.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Brianna Wiley, Finance Director

Mayor Pro Tem Jeffery Smith                                    Carson Daley, DDA/ Mainstreet

Council Member Deborah Brown                              Kandice Hartley, City Clerk

Council Member Mayme Dennis                               Robert Eubanks, Public Works Director

Council Member Danny Brown                                 Nathan Riner, Interim Fire Chief

Judy McCorkle, City Administrator                           Dave Larson, Community Development

Keenan Howard, City Attorney                                 

Mayor Andrews called the February 20, 2024 meeting of the Sandersville City Council to order.

Council Member Deborah Brown, gave the invocation and Citizen Kathy Jackson led the pledge to the American flag.  Citizen Kathy Jackson presented the council with a plaque of the pledge to be mounted on the wall next to the flag.

APPROVAL OF COUNCIL MEETING MINUTES

Mayor Pro Tem Smith made a motion to approve the minutes of the January 16, 2024, January 24, 2024 and January 30, 2024 minutes council meetings. Council Member Dennis seconded and the motion passed unanimously.

MOTION TO APPOINT JASON BOATRIGHT AS SANDERSVILLE FIRE CHIEF

Mayor Pro Tem Smith made a motion to appoint Jason Boatright as Sandersville Fire Chief. Council Member Deborah Brown seconded and the motion passed unanimously.

MOTION TO AWARD A BID TO BLUE LINE SOLUTIONS FOR SCHOOL ZONE SPEED DETECTION

Council Member Dennis made a motion to award a bid to Blue Line Solutions for school zone speed detection. Council Member Deborah Brown seconded and the motion passed unanimously.

MOTION TO PAY INVOICE TO H. COM INC., IN THE AMOUNT OF $12,840 FOR DAMAGED FIBER.

Council Member Dennis made a motion to pay invoice to H. Com Inc., in the amount of $12,840 for damaged fiber. Council Member Danny Brown seconded and the motion passed unanimously.

MOTION TO AWARD A BID TO BEACH TIMBER COMPANY IN THE AMOUNT OF $8,700 FOR POWER POLES INVENTORY STOCK.

Council Member Danny Brown made a motion to award a bid to Beach Timber Company in the amount of $8,700 for power poles inventory stock. Mayor Pro Tem Smith seconded and the motion passed unanimously.

MOTION TO TABLE A BID TO TURNIPSEED ENGINEERS IN THE AMOUNT OF $86,814 FOR PHASE I AND PHASE II FOR LEAD SERVICE LINE INVENTORY.

Mayor Pro Tem Smith made a motion to table a bid to Turnipseed Engineers in the amount of $86,814 for Phase I and Phase II for Lead Service Line Inventory. Council Member Dennis seconded and the motion passed unanimously.

MOTION TO TABLE AN APPLICATION FOR THE RETAIL SALE OF BEER AND WINE FOR FAMILY DOLLAR STORES OF GEORGIA, LLC AT 301 S HARRIS ST.

Council Member Dennis made a motion to table an application for the retail sale of beer and wine for Family Dollar Stores of Georgia, LLC at 301 S Harris St. Council Member Deborah Brown seconded and the motion passed unanimously.

Council Member Dennis stated that she has recently been to a conference and there was a lot of discussion about dollar stores trying to sell alcohol. Council Member Dennis stated it was discussed that this has negative impact on the low income community. Council Member Dennis stated that the council needed to think and have further discussion before approving this license. Mayor Pro Tem Smith stated that he was not sure that we could pick and choose who would receive alcohol licenses, and this may be something the city attorney would need to look into.

MOTION TO ADOPT RESOLUTION 2024-02: A RESOLUTION TO ADOPT THE SECOND BUDGET AMENDMENT TO THE FISCAL YEAR 2023.

Council Member Brown made a motion to adopt Resolution 2024-02: A Resolution to adopt the second budget amendment to the fiscal year 2023. Mayor Pro Tem Smith seconded and the motion passed unanimously.

MOTION TO ADOPT RESOLUTION 2024-03: A RESOLUTION AMENDING THE RATE SCHEDULE FOR THE ELECTRIC FUND OF THE CITY OF SANDERSVILLE TO INCLUDE A PUBLIC ELECTRIC VEHICLE (EV) CHARGING SERVICE RATE.

Mayor Pro Tem Smith made a motion to adopt Resolution 2024-03: A Resolution amending the rate schedule for the electric fund of the City of Sandersville to include a public electric vehicle (EV) charging service rate. Council Member Dennis seconded and the motion passed unanimously.

Administrator McCorkle stated that the fee structure for EV Charging stations were recommended by ECG. The council had discussion on the chagrining stations and stated that the city should only charge for the new fast chagrining station.

OTHER BUSINESS:

MOTION TO PAY AN INVOICE IN THE AMOUNT OF $10,000 TO CRUSHING SOUTH EAST FOR CRUSHING CONCRETE AT THE SALVATION ARMY PROPERTY

Council Member Dennis made a motion to pay an invoice in the amount of $10,000 to Southeast Custom Crushing, LLC for crushing concrete at the salvation army property. Mayor Pro Tem Smith seconded and the motion passed unanimously.

MOTION TO PAY AN INVOICE IN THE AMOUNT OF $6,500 TO GMC FOR A BIO-SOLID REPORT

Council Member Brown made a motion to pay an invoice in the amount of $6,500 to GMC for a bio-solid report. Mayor Pro Tem Smith seconded and the motion passed unanimously.

Citizens with concerns about Hunters Run Apartments approached the council and wanted to know the status of the sidewalk that was suppose to be put in on M. Friedman Dr. Director Eubanks stated an engineer is in the process of quoting a bid now. Citizens requested more periodic security checks at Hunters Run Apartments without having to call 911 for dispatch.

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Dennis seconded and the meeting was unanimously adjourned.

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CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

JANUARY 16, 2024 - 5:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Approval of Minutes: December 18, 2023 and January 2, 2024 minutes (Attachment A)
4. Resolution #2024-01: A Resolution authorizing the introduction of legislation to change the City Charter of the City of Sandersville, Georgia to provide for a council-manager form of Government and to stagger election terms for City Council members. (Attachment B)
5. Motion to pay an invoice in the amount of $24,029.57 to the Washington County Board of Commissioners for the 2024 Election. (Attachment C)
6. Motion to pay an invoice to L&L Utilities, Inc for pressure washing Ferncrest Ground Storage Tank in the amount of $7,411. (Attachment D)
7. Motion to approve Change Order No. Three to L&L Utilities, Inc to adjust contract time for the South Water Treatment Plant project. (Attachment E)
8. Motion to approve Change Order No. Three to L&L Utilities, Inc to adjust contract time for the Sewerage System Improvements, Division Two Project. (Attachment F)
9. Motion to award a sole source bid to Vulcan Industries, Inc in the amount of $60,378.90 for replacement equipment and parts for Wastewater Treatment Plant. (Attachment G)
10. Motion to pay an invoice to Government Tax Services, LLC in the amount of $8,710.00 for the 2023 Tax Collection fees. (Attachment H)
11. Motion to allow open containers at the downtown Main Street event on February 2, 2024.
12. Motion to award a bid to Blue Line Solutions for school zone speed detection. (Attachment I)
13. Motion to pay an invoice to Axon Enterprise Inc. in the amount of $14,978 for the 2020 Taser 7 Certification bundle.
14. Motion to enter into executive session to discuss property and legal.
15. Motion to authorize the Mayor and City Clerk to execute a quitclaim deed between The City of Sandersville and the Development Authority of Washington County for property at the industrial park. (Attachment J)
16. Motion to adjourn.

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Sandersville City Council
Meeting Minutes

January 16, 2024- 5:00 p.m.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Brianna Wiley, Finance Director

Mayor Pro Tem Jeffery Smith                                    Alex Lowe, Water Director

Council Member Ben Salter                                       Kandice Hartley, City Clerk

Council Member Mayme Dennis                               Robert Eubanks, Public Works Director

Council Member Danny Brown                                 Nathan Riner, Interim Fire Chief

Council Member Deborah Brown                              Dave Larson, Community Development

Keenan Howard, City Attorney                                  Carson Daley, DDA/Mainstreet

Judy McCorkle, City Administrator  

Mayor Andrews called the January 16, 2024 meeting of the Sandersville City Council to order.

Mayor Jimmy Andrews, gave the invocation and Development Authority Director Jayson Johnston led the pledge to the American flag. 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Salter made a motion to approve the minutes of the December 18, 2023 and January 2, 2024 council meetings. Council Member Brown seconded and the motion passed unanimously.

MOTION TO TABLE RESOLUTION #2024-01: A RESOLUTION AUTHORIZING THE INTRODUCTION OF LEGISLATION TO CHANGE THE CITY CHARTER OF THE CITY OF SANDERSVILLE, GEORGIA TO PROVIDE FOR A COUNCIL-MANAGER FORM OF GOVERNMENT AND TO STAGGER ELECTION TERMS FOR CITY COUNCIL MEMBERS.

Mayor Pro Tem Smith made a motion to table Resolution #2024-01: A Resolution authorizing the introduction of legislation to change the City Charter of the City of Sandersville, Georgia to provide for a council-manager form of Government and to stagger election terms for City Council members. Council Member Danny Brown seconded and the motion passed unanimously.

MOTION TO PAY AN INVOICE IN THE AMOUNT OF $24,029.57 TO THE WASHINGTON COUNTY BOARD OF COMMISSIONERS FOR THE 2024 ELECTION.

Council Member Salter made a motion to pay an invoice in the amount of $24,029.57 to the Washington County Board of Commissioners for the 2024 Election. Council Member Dennis seconded and the motion passed unanimously.

MOTION TO PAY AN INVOICE TO L&L UTILITIES, INC FOR PRESSURE WASHING FERNCREST GROUND STORAGE TANK IN THE AMOUNT OF $7,411.

Council Member Dennis made a motion to pay an invoice to L&L Utilities, Inc for pressure washing Ferncrest Ground Storage Tank in the amount of $7,411. Council Member Deborah Brown seconded and the motion passed unanimously.

MOTION TO APPROVE CHANGE ORDER NO. THREE TO L&L UTILITIES, INC TO ADJUST CONTRACT TIME FOR THE SOUTH WATER TREATMENT PLANT PROJECT.

Mayor Pro Tem Smith made a motion to approve Change Order No. Three to L&L Utilities, Inc to adjust contract time for the South Water Treatment Plant project. Council Member Danny Brown seconded and the motion passed unanimously.

MOTION TO APPROVE CHANGE ORDER NO. THREE TO L&L UTILITIES, INC TO ADJUST CONTRACT TIME FOR THE SEWERAGE SYSTEM IMPROVEMENTS, DIVISION TWO PROJECT.

Council Member Salter made a motion to approve Change Order No. Three to L&L Utilities, Inc to adjust contract time for the Sewerage System Improvements, Division Two Project. Council Member Danny Brown seconded and the motion passed unanimously.

MOTION TO AWARD A SOLE SOURCE BID TO VULCAN INDUSTRIES, INC IN THE AMOUNT OF $60,378.90 FOR REPLACEMENT EQUIPMENT AND PARTS FOR WASTEWATER TREATMENT PLANT.

Council Member Dennis made a motion to award a sole source bid to Vulcan Industries, Inc in the amount of $60,378.90 for replacement equipment and parts for Wastewater Treatment Plant. Mayor Pro Tem Smith seconded and the motion passed unanimously.

MOTION TO PAY AN INVOICE TO GOVERNMENT TAX SERVICES, LLC IN THE AMOUNT OF $8,710.00 FOR THE 2023 TAX COLLECTION FEES.

Council Member Dennis made a motion to pay an invoice to Government Tax Services, LLC in the amount of $8,710.00 for the 2023 Tax Collection fees. Council Member Salter seconded and the motion passed unanimously.

MOTION TO ALLOW OPEN CONTAINERS AT THE DOWNTOWN MAIN STREET EVENT ON FEBRUARY 2, 2024.

Mayor Pro Tem Smith made a motion to allow open containers at the downtown Main Street event on February 2, 2024. Council member Salter seconded and the motion passed with favorable votes from: Mayor Pro Tem Smith, Council Member Salter, Council Member Danny Brown, Council Member Deborah Brown. Council Member Dennis voted against the motion.

MOTION TO PAY AN INVOICE TO AXON ENTERPRISE INC. IN THE AMOUNT OF $14,978 FOR THE 2020 TASER 7 CERTIFICATION BUNDLE.

Council Member Salter made a motion to pay an invoice to Axon Enterprise Inc. in the amount of $14,978 for the 2020 Taser 7 Certification bundle. Council Member Danny Brown seconded and the motion passed with favorable votes from: Mayor Pro Tem Smith, Council Member Salter, Council Member Danny Brown, Council Member Deborah Brown. Council Member Dennis voted against the motion.

MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PROPERTY AND LEGAL.

Council Member Salter made a motion to enter into executive session to discuss property and legal. Council Member Brown seconded and the motion passed unanimously.

OTHER BUSINESS:

MOTION TO PAY AN INVOICE IN THE AMOUNT OF $6,227.50 TO AUTRY, HALL & COOK FOR LEGAL WORK FOR THE CLEANSPARK CONTRACT.

Mayor Pro Tem Smith made a motion to pay an invoice in the amount of $6,227.50 to Autry, Hall, & Cook for legal work for the Cleanspark Contract. Council Member Danny Brown seconded and the motion passed unanimously.

MOTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE A QUITCLAIM DEED BETWEEN THE CITY OF SANDERSVILLE AND THE DEVELOPMENT AUTHORITY OF WASHINGTON COUNTY FOR PROPERTY AT THE INDUSTRIAL PARK.

Mayor Pro Tem Smith made a motion to authorize the Mayor and City Clerk to execute a quitclaim deed between The City of Sandersville and the Development Authority of Washington County for property at the industrial park. Council Member Salter seconded and the motion passed unanimously.

MOTION TO RETAIN THE PROFESSIONAL SERVICES OF TRIPLE POINT, DAVEN PORT AND SEAFORTH SHAW TO HELP WITH THE PROCESS OF A ECONOMIC DEVELOPMENT PROSPECT.

Mayor Pro Tem Smith made a motion to retain the professional services of Triple Point,

Daven port and Seaforth Shaw to help with the process of a economic development project. Council Member Dennis seconded the motion and the motion passed unanimously.

MOTION TO APPROVE JAYSON JOHNSTON WITH THE WASHINGTON COUNTY DEVELOPMENT AUTHORITY TO CREATE RECRUITMENT INCENTIVES FOR A ECONOMIC DEVELOPMENT PROJECT

Council Member Dennis made a motion to approve Jayson Johnston with the Washington County Development Authority to create recruitment incentives for an economic development project. Council Member Brown seconded and the motion passed unanimously.

ADJOURNMENT

With no further business, Council Member Dennis made a motion to adjourn the meeting. Council Member Salter seconded and the meeting was unanimously adjourned.

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CITY OF SANDERSVILLE

CITY COUNCIL CALLED MEETING AGENDA

JANUARY 30, 2024 - 5:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Resolution #2024-01: A Resolution authorizing the introduction of legislation to change the City Charter of the City of Sandersville, Georgia to provide for a council-manager form of Government and to stagger election terms for City Council members. (Attachment A)
4. Motion to authorize the Mayor, Police Chief, City Clerk, and City Attorney to execute a Mutual Aid Agreement between the City of Sandersville and the Washington County Sheriff Department for police services. (Attachment B)
5. Motion to enter into executive session to discuss personnel.
6. Motion to adjourn.

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Sandersville City Council
Meeting Minutes

January 30, 2024- 5:00 p.m.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Kandice Hartley, City Clerk

Mayor Pro Tem Jeffery Smith                                    Judy McCorkle, City Administrator

Council Member Ben Salter (telephone conference) Keenan Howard, City Attorney                     

Council Member Mayme Dennis                              

Council Member Danny Brown                                

Council Member Deborah Brown                             

Mayor Andrews called the January 30, 2024 meeting of the Sandersville City Council to order.

Council Member Dennis, gave the invocation and Development Citizen Sid Cheatam led the pledge to the American flag. 

Attorney Howard reviewed the recommended City Charter changes section by section. The Council had discussion and asked questions concerning the changes.

MOTION TO AUTHORIZE THE MAYOR, POLICE CHIEF, CITY CLERK, AND CITY ATTORNEY TO EXECUTE A MUTUAL AID AGREEMENT BETWEEN THE CITY OF SANDERSVILLE AND THE WASHINGTON COUNTY SHERIFF DEPARTMENT FOR POLICE SERVICES.

Council Member Brown made a motion to authorize the Mayor, Police Chief, City Clerk, and City Attorney to execute a Mutual Aid Agreement between the City of Sandersville and the Washington County Sheriff Department for police services. Mayor Pro Tem Smith seconded and the motion passed unanimously.

MOTION TO ADOPT RESOLUTION #2024-01: A RESOLUTION AUTHORIZING THE INTRODUCTION OF LEGISLATION TO CHANGE THE CITY CHARTER OF THE CITY OF SANDERSVILLE, GEORGIA TO PROVIDE FOR A COUNCIL-MANAGER FORM OF GOVERNMENT AND TO STAGGER ELECTION TERMS FOR CITY COUNCIL MEMBERS.

Mayor Pro Tem Smith made a motion to adopt Resolution #2024-01: A Resolution authorizing the introduction of legislation to change the City Charter of the City of Sandersville, Georgia to provide for a council-manager form of Government and to stagger election terms for City Council members. Council Member Danny Brown seconded and the motion passed with favorable votes from: Mayor Pro Tem Smith, Council Member Danny Brown, and Council Member Salter. Council Member Mayme Dennis and Council Member Deborah Brown voted against the motion.

MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL.

Mayor Pro Tem Smith made a motion to enter into executive session to discuss personnel. Council Member Brown seconded and the motion passed unanimously.

MOTION TO OFFER THE FIRE CHIEF POSITION TO JASON BOATRIGHT

Mayor Pro Tem Smith made a motion to offer the Fire Chief position to Jason Boatright. Council Member Danny Brown seconded and the motion passed with favorable votes from: Mayor Pro Tem Smith, Council Member Danny Brown, Council Member Deborah Brown, and Council Member Ben Salter. Council Member Dennis voted against the motion.

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Dennis seconded and the meeting was unanimously adjourned.

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CITY OF SANDERSVILLE

CITY COUNCIL CALLED MEETING AGENDA

JANUARY 24, 2024 - 3:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Resolution #2024-01: A Resolution authorizing the introduction of legislation to change the City Charter of the City of Sandersville, Georgia to provide for a council-manager form of Government and to stagger election terms for City Council members. (Attachment A)
4. Motion to adopt the Contract for Electric Service agreement between the City of Sandersville, Georgia, and CleanSpark, Inc. (Attachment B)
5. Motion to authorize the Mayor / and or City Administrator to execute a Statewide Mutual Aid and Assistance Agreement. (Attachment C)
6. Motion to adjourn.

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Sandersville City Council
Meeting Minutes

January 24, 2024- 5:00 p.m.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Kandice Hartley, City Clerk

Mayor Pro Tem Jeffery Smith                                    Judy McCorkle, City Administrator

Council Member Ben Salter                                       Victor Cuyler, Police Chief

Council Member Mayme Dennis                              

Council Member Danny Brown                                

Council Member Deborah Brown                             

Keenan Howard, City Attorney                                 

Mayor Andrews called the January 24, 2024 meeting of the Sandersville City Council to order.

Mayor Pro Tem Smith, gave the invocation and Police Chief Cuyler pledge to the American flag.

Administrator McCorkle stated that the agenda has several items that needs to be discussed first being the electric service agreement between the City of Sandersville and Cleanspark Inc.  Administrator McCorkle went on to state that the city consultant Tom Berry, and Attorney David Cook was on teleconference to review and answer questions regarding the new Cleanspark contract. Consultant Tom Berry then reviewed the agreement section by section answer questions throughout the contract. Council had discussion and asked questions throughout the discussion and City Attorney Keenan Howard, and Attorney David Cook also responded to questions concerning the contract in detail.

Administrator McCorkle then reviewed the charter line by line answering questions along the way. The Council asked several questions. City Attorney Howard stated there were still changes in the document that he has not been able to review. The Council then decided to table the discussion and adoption until Attorney Howard had more time to review.

MOTION TO TABLE RESOLUTION #2024-01: A RESOLUTION AUTHORIZING THE INTRODUCTION OF LEGISLATION TO CHANGE THE CITY CHARTER OF THE CITY OF SANDERSVILLE, GEORGIA TO PROVIDE FOR A COUNCIL-MANAGER FORM OF GOVERNMENT AND TO STAGGER ELECTION TERMS FOR CITY COUNCIL MEMBERS.

Council Member Danny Brown made a motion to table Resolution #2024-01: A Resolution authorizing the introduction of legislation to change the City Charter of the City of Sandersville, Georgia to provide for a council-manager form of Government and to stagger election terms for City Council members. Mayor Pro Tem Smith seconded the motion and the motion passed unanimously.

MOTION TO ADOPT THE CONTRACT FOR ELECTRIC SERVICE AGREEMENT BETWEEN THE CITY OF SANDERSVILLE, GEORGIA, AND CLEANSPARK, INC.

Mayor Pro Tem Smith made a motion to adopt the Contract for Electric Service agreement between the City of Sandersville, Georgia, and CleanSpark, Inc. Council Member Dennis seconded and the motion passed unanimously.

MOTION TO AUTHORIZE THE MAYOR AND / OR CITY ADMINISTRATOR TO EXECUTE A STATEWIDE MUTUAL AID AND ASSISTANCE AGREEMENT FOR MUTUAL AID IN EMERGENCIES.

Mayor Pro Tem Smith made a motion to authorize the Mayor and / or City Administrator to execute a Statewide Mutual Aid and Assistance Agreement for mutual aid assistance in emergencies. Council Member Deborah Brown seconded and the motion passed unanimously.

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Danny Brown seconded and the meeting was unanimously adjourned.

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CITY OF SANDERSVILLE

PUBLIC HEARING AGENDA

April 15, 2019 - 4:00 P.M.

City Council Chambers

1. Call to order by Mayor Andrews

2. Open Public Hearing by Mayor Andrews:

A Public Hearing on the proposed Ordinance #2019-01: An Ordinance of the Mayor and Council of Sandersville, Georgia, for the purpose of amending and readopting the zoning ordinance of the City of Sandersville; providing the standards for the exercise of the zoning power; providing the policies and procedures for calling and conducting public hearings on zoning decisions; amending regulations pertaining to manufactured homes; amending regulations pertaining to sign structures; amending and readopting the official zoning map; repealing conflicting provisions; and for other purposes.

3. Close Public Hearing by Mayor Andrews

4. Other Business.

5. Adjourn

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Sandersville City Council

Public Hearing Minutes

April 15 2019 – 4:05 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                    Wayne Poole, Electric Department Director

Council Member Mayme Dennis                                Robert Eubanks, Public Works Director

Council Member Jason Davis                                     Dave Larson, Building Official

Keenan Howard, City Attorney                                 Brianna Wiley, Finance Director

Judy McCorkle, City Administrator                           Karrie Brown, City Clerk

Victor Cuyler, Chief SPD

Absent: Council Member Watts and Council Member Danny Brown

Mayor Andrews called the meeting to order at 4:05 p.m. He noted that Council Member Watts and Council Member Brown will be joining the meeting a little later.

Mayor Andrews then introduced Attorney Brandon Bowen, who helped the City draft the revised Zoning Ordinance that is being proposed. Mayor Andrews explained that the proposed ordinance revisions will only affect properties inside the City of Sandersville. He also noted that ordinances are supposed to maintain the quality of life as well as protect neighborhoods.

Mayor Andrews asked Attorney Brandon Bowen to give a brief summary of the ordinance revisions before he opens the public hearing.

Attorney Bowen stated that he has been working with Building Official Larson as well as the Mayor and Council Members to draft the proposed zoning ordinance revision. Mr. Bowen then explained the following proposed revisions to the zoning ordinance:

• Mobile homes will be allowed in R-4 zones by right with certain requirements

• Mobile homes will be allowed in all other zones by special exception with criteria determined to be consistent with the existing neighborhood

• All single family structures require a minimum of a 5/12 roof pitch

• All single family structures require a minimum of 1,200 square feet

• A permitting process will be updated for used mobile homes to determine what shape they are in prior to being brought in to the City

• The sign ordinance will be updated to current language and will allow regulations to be suitable for the location

• The zoning power exercise for rezoning or special use considerations will be updated to comply with the zoning procedures law

• The official zoning map will be required to be signed and dated by the Mayor as it is periodically updated

  
  Attorney Bowen added that if the zoning ordinance amendment is passed, the moratorium on mobile homes will be repealed. Mr. Bowen then asked if there were any questions.

   

  Mayor Andrews asked about the requirements for replacing existing mobile homes. Mr. Bowen explained that if the mobile home is being replaced due to an accident or damage, the property owner will have six months to replace it with a similar mobile home. If the replacement is not accident or damage related, or if the six months has passed, the property owner will have to comply with the new ordinance revisions.

   

  Mayor Andrews then opened up the public hearing. He asked if anyone was here to speak in favor of the proposed zoning ordinance revision.

   

  Ms. Priscilla Hilson, 302 Carver Street, had questions about how the new ordinance would affect her placing a single wide mobile home on a lot for her elderly mother. Council Member Dennis explained the square feet requirements of the new ordinance. Mayor Pro Tem Smith added that she would have to apply for a special exception and advised Ms. Hilson not to make a purchase until she received approval.

   

  No one else spoke in favor of the proposed ordinance revision. Mayor Andrews then asked if anyone was here to speak in opposition of the proposed zoning ordinance revision

   

  Mark Hodges, 937 West Church Street, stated he manages the trailer park. Although he is in favor of the ordinance revision, he has some objections to the requirements for the R-4 zone. Mr. Hodges passed out a map of the trailer park and noted that some of the lot sizes would not accommodate the new square feet requirement. The Council discussed whether a variance could be issued if the required square feet requirement was greater that the size of the lot.

   

  Jay Hamilton with the Georgia Manufactured Housing Association stated they cater to low income people for affordable housing. He gave the national averages for the cost of manufactured housing versus the cost of a stick built home.

   

  Natalie Wiley, owner of Wiley Home Center, stated that the square feet requirement and the roof pitch could be an affordability issue for people. Ms. Wiley also discussed the underpinning requirements that could affect the costs of purchasing a mobile home.

   

  Council Member Dennis then discussed the national averages for mobile homes versus the costs of building a home with Mr. Jay Hamilton with the Georgia Manufactured Housing Association.

   

  David Tapley, 236 N Linton Forest Dr, stated the imposed square feet requirement for mobile homes may price people out of the rental business because they won’t be able to charge affordable rent prices.

   

  David Tapley Jr., stated he owns land in the City on Jordan Mill Road. He had plans to develop this property into a mobile home park. Mr. Tapley added that he may have to contest the ordinance.

   

  With no one else requesting to speak, Mayor Andrews adjourned the Public Hearing at 4:55 p.m.

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CITY OF SANDERSVILLE

WORKING SESSION AGENDA

FEBRUARY 20, 2024 - 4:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews

2. Recognitions:

             Fire Fighter – Promotion Recognitions

             Katie Moncus, Chamber President

            Scott Bordley, Tyrone Latimer, Willie Mae Davis- concerned citizens

3. Department Reports:

            Victor Cuyler, Police Chief

            Nathan Riner, Interim Fire Chief

            Bryan Long, Electric Director

            Robert Eubanks, Public Works Director

            Alex Lowe, Water and Wastewater Director

            Dave Larson, Community Development Director
            Brianna Wiley, Finance Director

Kandice Hartley, City Clerk / Human Resource Director

Carson Daley, Main Street & DDA Director

4. City Administrator Report

5. City Attorney Report

6. Council Reports:

Mayor Jimmy Andrews

Mayor Pro Tem Jeffery Smith

Council Member Mayme Dennis

            Council Member Deborah Brown

            Council Member Danny Brown

            Council Member Ben Salter

7. Other Reports

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Meeting ID: 801 599 9243 Passcode: council

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Sandersville City Council

Working Session Minutes

February 20, 2024 – 4:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Brianna Wiley, Finance Director

Mayor Pro Tem Jeffery Smith                                    Carson Daley, DDA/ Mainstreet

Council Member Deborah Brown                              Kandice Hartley, City Clerk

Council Member Mayme Dennis                               Robert Eubanks, Public Works Director

Council Member Danny Brown                                 Nathan Riner, Interim Fire Chief

Judy McCorkle, City Administrator                           Dave Larson, Community Development

Keenan Howard, City Attorney                                 

Mayor Andrews called the February 20, 2024 Working Session of the Sandersville City Council to order at 4:00 p.m.

Recognitions:

Mayor Andrews announced Jason Boatright as the appointed Fire Chief for the Sandersville Fire Department. Mayor Andrews read the Fire Chief oath of office to Jason Boatright.  Fire Chief Boatright stated it is an honor to be appointed as Fire Chief and he looks forward to serving Sandersville in this new role. Chief Boatright announced Nathan Riner would be Volunteer Assistant Fire Chief. Chief Boatright also announced that Engineer Ben Avant is being promoted to Captain at the Fire Department.

Chamber President Katie Moncus passed out a Chamber Report and reviewed upcoming events. Council Member Dennis questioned how far the DDA district extended out on East McCarty St. Council Member Dennis stated that the DDA needs to extend the boundaries to include E. McCarty St. all the way to Dollar General. President Moncus stated that would be a question for Downtown Development Authority.    

Mayor Andrews stated citizens requested to be on the agenda to speak on issues concerning Hunters Run Apartments. The Citizens were not at the working session, but Chief Cuyler and staff members spoke of the issues at Hunters Run.  Chief Cuyler stated meetings have been had with the residents and staff there. Chief Cuyler stated there are ongoing concerns about drug activity at the complex. Risk Manager Brian Shelton explained to the council the difference of Hemp and THC and the guidelines set by the GBI concerning testing. Shelton went on to explain what the police department could and couldn’t do as far as enforcement.

Department Head Reports:

Chief Cuyler stated that he has bid for councils approval concerning speed cameras in the school zones. Mayor Pro Tem Smith stated that although the speed cameras in school zones would help, the city really needed the mobile cameras that could be placed in different areas around town to deter speeding and illegal activity. Risk Manager Shelton explained how the speed cameras in the school zones would work and stated that this company also had mobile units available.

Electric Director Bryan Long stated there was an invoice for damaged fiber from a wreck that happened a couple of weeks ago. Director Long stating that IT Director Waddell was not there to speak about the invoice. Council Member Dennis stated that IT Director Waddell was suppose to be working on fiber options for residential customers as well and it still had not be done. Director Long went on to state he has an invoice that needs approval for the purchase of extra power poles for the inventory stock at the electric department.

Public Works Director Eubanks stated that there is a proposal from Turnipseed Engineers for lead service line inventory. Mayor Pro Tem Smith questioned how the inventory would work and if was using our employees to complete the task or contract help. Director Eubanks could not answer the questions so Council Member Dennis suggested having David Tyre to come and speak the logistics of the project. Director Eubanks stated that he had two invoices that just came in that he needed the council to approve under other business.

Finance Director Wiley stated there was a budget amendment on the regular agenda. Director Wiley reviewed the amendment to the council. Director Wiley went on to state that ARPA funds would need to be spent by the end of this year and currently there is around $500,000 remaining to spend. Council Member Deborah Brown questioned if more paving of roads could be done with the funds. Director Wiley stated that the paving project was already complete. Council Member Dennis stated there are several neighborhood parks that could use improvements and the funds could help pay for these improvements.

Administrator McCorkle stated that the City of Sandersville would host the MEAG Board Meeting March 26^th – 27^th .

Mayor Andrews adjourned the working session.

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CITY OF SANDERSVILLE

WORKING SESSION AGENDA

JANUARY 16, 2024 - 4:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews

2. Recognitions: none

3. Department Reports:

            Victor Cuyler, Police Chief

            Nathan Riner, Interim Fire Chief

            Bryan Long, Electric Director

            Robert Eubanks, Public Works Director

            Alex Lowe, Water and Wastewater Director

            Dave Larson, Community Development Director
            Brianna Wiley, Finance Director

Kandice Hartley, City Clerk / Human Resource Director

Carson Daley, Main Street & DDA Director

4. City Administrator Report

5. City Attorney Report

6. Council Reports:

Mayor Jimmy Andrews

Mayor Pro Tem Jeffery Smith

Council Member Mayme Dennis

            Council Member Deborah Brown

            Council Member Danny Brown

            Council Member Ben Salter

7. Other Reports

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Meeting ID: 801 599 9243  Passcode: council

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Sandersville City Council

Working Session Minutes

January 16, 2024 – 4:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Brianna Wiley, Finance Director

Mayor Pro Tem Jeffery Smith                                    Alex Lowe, Water Director

Council Member Ben Salter                                       Kandice Hartley, City Clerk

Council Member Mayme Dennis                               Robert Eubanks, Public Works Director

Council Member Danny Brown                                 Nathan Riner, Interim Fire Chief

Council Member Deborah Brown                              Dave Larson, Community Development

Keenan Howard, City Attorney                                  Carson Daley, DDA/Mainstreet

Judy McCorkle, City Administrator  

Mayor Andrews called the January 16, 2024 Working Session of the Sandersville City Council to order at 4:00 p.m.

Department Reports:

David Tyre with Turnipseed Engineers explained items on the agenda concerning the L&L Utilities and replacement of equipment at the Wastewater Treatment Plant. Council Member Salter asked if there is process that could be put in place to keep from preventing the bar screen at the wastewater treatment plant from being damaged. Engineer David Tyre stated that he has discussed some preventative measures with Public Works Director Eubanks.  The council then had discussions on how to prevent such an expensive repair in the future.

Mayor Andrews stated that Lieutenant Shelton has provided the council a 2023 annual report for their review. Captain Collins stated there was an invoice for the annual payment for the tasers on the regular agenda stating this is tasers that were already purchased that the purchase was split up into annual payments.

Public Works Director Eubanks introduced new street supervisor Matt Reese.

Mainstreet & DDA Manager Daley passed out flyers for all events planned through April.

City Administrator McCorkle stated that the charter is on the agenda but she would recommend tabling until the council can have a work session to review the charter line by line. Administrator McCorkle went on to state that MEAG would be hosting there next meeting on March 27^th in Sandersville.

Attorney Howard explained the work that he has done thus far on the charter changes but there are couple of things that still need to be reviewed before adopting.

Council Reports:

Mayor Andrews stated that item #4 on the regular agenda would be skipped until the administrator and attorney can finalize the charter. Mayor Andrews also stated that item #12 would be skipped due to Chief Cuyler being out of town.

Mayor Pro Tem Smith stated since the police department is researching the options of speed detection devices, he felt it would be worth looking into the mobile units that can be moved around town. Mayor Pro Tem Smith stated the DDA and Mainstreet boards are doing a great job keeping events going on in Sandersville.

Council Member Dennis stated that the Hines Street project is moving along good. Council Member Dennis introduced her sorority sister and explained the mission of the sorority.

Council Member Deborah Brown stated that she had orientation with the city staff and that it was a lot and there is a lot to learn.

Council Member Danny Brown thanked Public Works Director Robert Eubanks and David Tyre for all the time and hard work put into the Hines Street area.

Council Member Salter stated that it is very important to get started on a new police department and we need to get serious on making it a reality.

Mayor Pro Tem Smith stated that we need to being thinking collaboratively and move towards a public safety building or government building away from the downtown area. Mayor Pro Tem Smith suggested maybe even joining with the county to create one government complex.

Mayor Andrews adjourned the working session.

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CITY OF SANDERSVILLE

WORKING SESSION AGENDA

JANUARY 2, 2024- 4:00 P.M.

City Council Chambers

1. Call to Order

2. Oath of Office for Elected Officials Terms Beginning 2024- Judge Bobby Reeves:

Mayor- Jimmy Andrews

Mayor Pro Tem- Jeffery Smith

Council Member District 1 – Mayme Dennis

Council Member District 2 - Deborah Brown

Council Member District 3 - Danny Brown

Council Member District 4 –Ben Salter

3. Retirement Recognitions:

Renee Jordan-  February 19, 2001- December 31, 2023 -22 years of service

Wayne Johnson- September 6, 1994- December 5, 2023- 29 years

Rick Brantley- October 28, 2023- January 5, 2024- 10 years

4. Milestone Anniversaries Recognitions:

5 year

Cassandra Harper

Aaron Washington

10 year

Richard Brantley

Thomas Brooks

Calvin Cason

Antonio White

15 year

Maceo Ball

Amber Cook

Michael Howell

Bryan Long

20 year

Thomas Jason Boatright

Gregory Haynes

35 year

Sylvester Hooks

Ricky Phillips

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                                                                                          SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

MONTHLY BOARD MEETING AGENDA

CITY COUNCIL CHAMBERS

134 MALONE STREET

THURSDAY 8:15 AM. MAY 19, 2022

1. Call to Order.

2. Public Comments.

3. Review of Minutes.

4. Financial Report.

5. Sandersville Walks.

6. Farmers Market.

7. Private Duckworth “Sound Off”  Mural fundraising.

8. Other Business.

9. Date of Next Meeting. 8:15am. June 16, 2022. City Council Chambers.

10. Motion to Adjourn.

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                                                                                            SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

MONTHLY BOARD MEETING AGENDA

CITY COUNCIL CHAMBERS

134 MALONE STREET

THURSDAY 8:15 AM. APRIL 21, 2022

1. Call to Order.

2. Public Comments.

3. Review of Minutes.

4. Financial Report.

        5. Private Duckworth "Sound Off" Mural.

        6. Farmers Market.

        7. Other Business.

        8. Date of Next Meeting. 8:15am. May 19, 2022. City Council Chambers.

        9. Motion to Adjourn.

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                                                                                        SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

MONTHLY BOARD MEETING AGENDA

CITY COUNCIL CHAMBERS

134 MALONE STREET

MARCH 17, 2022

1. Call to Order.

2. Public Comments.

3. Review of Minutes.

4. Financial Reports.

5. Façade Incentive Program.

6. Farmers Market/Makers Market.

7. Other Business.

8. Date of Next Meeting. 8:15am. April 21, 2022. City Council Chambers.

9. Motion to Adjourn.

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SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

MONTHLY BOARD MEETING AGENDA

CITY COUNCIL CHAMBERS

134 MALONE STREET

THURSDAY FEBRUARY 17, 2022– 08:15 AM

1. Call to Order.

2. Public Comments.

3. Review of Minutes.

4. Financial Reports.

5. Business Financial Incentives.

6. Other Business.

7. Date of Next Meeting. 8:15am. March 17, 2022. City Council Chambers.

8. Motion to Adjourn.

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SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

ANNUAL MEETING AGENDA

Sandersville Fire Department

125 Warthen Street

January 20, 2022 – 08:00 AM

1. Call to Order

2. Welcome members of the Downtown Development Authority District

3. Nomination and election of officers

1. Chairperson
2. Secretary
3. Treasurer
4. Recording Secretary (Does not have to be a DDA Board member)

4. Project Updates

5. Future Plans

6. Other Business

7. Motion to Adjourn

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SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

MONTHLY BOARD MEETING AGENDA

SANDERSVILLE FIRE DEPARTMENT

125 WARTHEN STREET

THURSDAY JANUARY 20, 2022

1. Call to Order.

2. Public Comments.

3. Review of Minutes.

4. Financial Reports.

5. Other Business.

6. Date of Next Meeting. 8:15am. February 17, 2022. City Council Chambers.

7. Motion to Adjourn.

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?                                                                                                     ?       CITY OF SANDERSVILLE MAIN STREET

MONTHLY MEETING AGENDA

WEDNESDAY MAY 18, 2022 – 8:30 AM

CITY COUNCIL CHAMBERS – 134 MALONE STREET

1. Welcome/Call to Order.
2. Public Comments.
3. Minutes. Review/Correction from meetings.
4. Review of Work Plan. Update.
5. Financial Update.
6. Reports.

• Executive Director Report.
• Washington County Chamber of Commerce Report.
• Washington County Historical Society Report.

7. Promotion Committee.

• Third Thursday Event. (June 16. Beach Bash)

8. Design Committee.

• Welcome Banners.
• Planters.

9. Economic Vitality Committee. (Downtown Development Authority)
10. Other business.
11. Time Date and Place of Next Meeting. Wed. 8:30 am. June 15, 2022. City Council Chambers.
12. Motion to Adjourn.     

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    CITY OF SANDERSVILLE MAIN STREET

MONTHLY MEETING AGENDA

WEDNESDAY APRIL 20, 2022 – 8:30 AM

CITY COUNCIL CHAMBERS – 134 MALONE STREET

1. Welcome/Call to Order.
2. Public Comments.
3. Minutes. Review/Correction from meetings.
4. Review of Work Plan. Update.
5. Financial Update.
6. Reports.

• Executive Director Report.
• Washington County Chamber of Commerce Report.
• Washington County Historical Society Report.

7. Promotion Committee.

• Third Thursday Event. (June 16. Beach Bash)
• Fifth Thursday Event. (Jun 30. TBA)

8. Design Committee.

• Welcome Banners.
• Planters.

9. Economic Vitality Committee. (Downtown Development Authority) .
10. Membershipware Demo. March 30, 9am. Zoom Meeting Update.
11. Other business.
12. Time Date and Place of Next Meeting. Wed. 8:30 am. May 18, 2022. City Council Chambers.
13. Motion to Adjourn.     

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CITY OF SANDERSVILLE MAIN STREET

MONTHLY MEETING AGENDA

WEDNESDAY MARCH 16, 2022 – 8:30 AM

CITY COUNCIL CHAMBERS – 134 MALONE STREET

1. Welcome/Call to Order.
2. Public Comments.
3. Minutes. Review/Correction from meetings.
4. Review of Mission Statement. Update.
5. Review of Vision Statement. Update.
6. Review of Work Plan. Update.
7. Financial Update.
8. Reports.

• Executive Director Report.
• Washington County Chamber of Commerce Report.
• Washington County Historical Society Report.

9. Promotion Committee.

• Monthly Downtown Event. (March St. Patricks Day/Food Trucks/Shamrock the Block)

10. Design Committee.

• Welcome Banners.

11. Economic Vitality Committee. (Downtown Development Authority)
12. Downtown Impact Grant.
13. AARP Community Challenge Grant.
14. Other business.
15. Time Date and Place of Next Meeting. Wed. 8:30 am. April 20, 2022. City Council Chambers.
16. Motion to Adjourn.     

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                                                                                                          CITY OF SANDERSVILLE MAIN STREET

MONTHLY MEETING AGENDA

WEDNESDAY FEBRUARY 16, 2022 – 8:30 AM

CITY COUNCIL CHAMBERS – 134 MALONE STREET

1. Welcome/Call to Order.
2. Public Comments.
3. Minutes. Review/Correction from meetings.
4. Review of Mission Statement.
5. Review of Mission Statement.
6. Review of Work Plan.
7. Financial Update.
8. Reports.

• Executive Director Report.
• Washington County Chamber of Commerce Report.
• Washington County Historical Society Report.

9. Promotion Committee.

• Monthly Downtown Event. (March St. Patricks Day/Food Trucks/Shamrock the Block)

10. Design Committee.

• Welcome Banners.
• Downtown Map.

11. Economic Vitality Committee. (Downtown Development Authority)
12. Downtown Impact Grant.
13. AARP Community Challenge Grant.
14. Chamber of Commerce Tourism Grant.
15. Other business.
16. Time Date and Place of Next Meeting. Wed. 8:30 am. March 16, 2022. City Council Chambers.
17. Motion to Adjourn.     

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                                                                                                            CITY OF SANDERSVILLE MAIN STREET

MONTHLY MEETING AGENDA

WEDNESDAY JANUARY 19, 2022 – 8:30 AM

CITY COUNCIL CHAMBERS – 134 MALONE STREET

1. Welcome/Call to Order.
2. Public Comments.
3. Minutes. Review/Correction from meetings.
4. Appointment of Secretary.
5. Appointment of Design Chair.
6. Financial Update.
7. Reports.

• Executive Director Report.
• Washington County Chamber of Commerce Report.
• Washington County Historical Society Report.

8. Promotion Committee.

• First Thursday Event Partnership 2022.

9. Design Committee.

• Welcome Banners.
• Downtown Map.

10. Economic Vitality Committee. (Downtown Development Authority)
11. Other business.
12. Time Date and Place of Next Meeting. Wed. 8:30 am. February 16, 2022. City Council Chambers.
13. Motion to Adjourn.     

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City of Sandersville Main Street

Agenda

Wednesday August 17, 2022

8:30AM

Sandersville City Hall  

1. Welcome and Call to Order
2. Public Comments
3. July Minutes Review
4. Financials
5. Reports
   1. Executive Director
   2. Chamber of Commerce
   3. Historical Society
   4. Downtown Development Authority
6. Promotion Committee
   1. Fall event
7. Design Committee
   1. Planter update
   2. Banner update
8. Other business
   1. Bark-B-Q
9. Adjourn

Next Meeting : September 21, 2022 8:30AM at City Hall

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