Agendas and Minutes

City Council Meetings

Aug 3, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

August 3, 2020 - 5:00 P.M.

City Council Chambers

Dial-in number: (602) 580-9872 Access code: 5370255#

  1. Call to order by Mayor Andrews.
  2. Invocation and Pledge of Allegiance to the American Flag.
  3. Recognitions: None
  4. Approval of Minutes: July 20, 2020 regular meeting ( Attachment A)
  5. Public Hearing:

Public Hearing #2020-09 Special Exception to allow a manufactured home to be placed in an R-3 zone.

 

Public Hearing #2020-01 Ordinance Amendment removing the wood/hardboard siding requirement for manufactured homes and removing the 30 foot buffer requirement.

  1. Motion to approve 2020-09 Special Exception to allow a manufactured home to be placed in an R-3 zone. (Attachment B)
  2. Motion to adopt second reading of Ordinance #2020-01: An Amendment to allow vinyl siding and remove 30 foot buffer requirement for manufactured home Ordinance. (Attachment C)
  3. Motion authorize payment of an invoice in the amount of $8,700.00 to Georgia Department of Natural Resources for the annual drinking water report. (Attachment D)
  4. Motion to award a bid for a 6 year lease purchase agreement in the amount of $229,950, including a $35,000 down payment with Wastebuilt Equipment for a 2020 Tymco Street Sweeper.(Attachment E)
  5. Motion to adopt Resolution #2020-14: A Resolution declaring certain property of the City of Sandersville as surplus and authorizing its disposal.  (Attachment F)
  6. Motion to authorize the Mayor and City Clerk to execute a contract for electric power service / transformer agreement with IPM LLC, for electric service. (Attachment G)
  7. Motion to authorize the Mayor and City Clerk to execute a contract for electric power service/ rate agreement with IPM LLC, for electric service. (Attachment H)
  8. Motion to purchase of a second Three Phase Pad Mount 2500 KVA from Solomon Corporation to provide service for IPM, LLC in the amount of $33,500 (Attachment I)
  9. Other Business.
  10. Motion to enter into an executive session to discuss personnel, legal or property matters.
  11. Motion to Adjourn.

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Jul 20, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

July 20, 2020 - 5:00 P.M.

City Council Chambers

Dial-in number: (712) 770-4035 Access code: 394753#

 

  1. Call to order by Mayor Andrews.
  2. Invocation and Pledge of Allegiance to the American Flag.
  3. Recognitions: None
  4. Approval of Minutes: July 6, 2020 regular meeting ( Attachment A)
  5. Public Hearing:
  6. Motion to adopt Resolution 2020-12: A Resolution in support of development of a regional linear park on the Georgia Hi-Lo Trail linking Sandersville to Athens, Statesboro, Savannah, and over 20 rural Georgia towns between. (Attachment B)
  7. Motion to adopt Resolution 2020-13: A Resolution amending the schedule of fees and charges for the City of Sandersville, Georgia (Attachment C)
  8. Motion to adopt Resolution 2020-14: A Resolution to Grant an easement for Historical Monument and to enter into an agreement for its care. (Attachment D)
  9. Motion to approve Change Order No. One from L & L Utilities, Inc., extending original contract time by adding 68 days for weather delays to South Water Treatment Plant Project. (Attachment E)
  10. Motion to approve Change Order No. One from L & L Utilities, Inc., extending original contract time by adding 25 days for weather delays to Sewerage System Improvements Division Two Project. (Attachment F)
  11. Motion to approve Change Order No. Four from L & L Utilities, Inc., extending original contract time by adding 115 days for weather delays, AIS Certification for interim financing, and fiber optic utility relocations to Water System Improvements Project. (Attachment G)
  12. Motion to pay an invoice to M W Collins, Inc. in the amount of $19,334.16 for leaf and limb grinding and hauling services for June/July 2020. (Attachment H)
  13. Motion to authorize Mayor and City Clerk to execute an easement with William Rawlings for façade improvement and preservation at 100 Malone Street, Sandersville, Georgia. (Attachment I)
  14. Motion to authorize Mayor and City Clerk to execute an easement with John Dana for facade improvement and preservation at 119 West Haynes Street, Sandersville, Georgia. (Attachment J)
  15. Motion to authorize Mayor and City Clerk to execute an easement with Robert E. Tribble for façade improvement and preservation at 116 West Haynes Street, Sandersville, Georgia. (Attachment K)
  16. Other Business.
  17. Motion to enter into an executive session to discuss personnel, legal or property matters.
  18. Motion to Adjourn.

 

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Sandersville City Council
Meeting Minutes
July 20, 2020 – 5:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Dave Larson, Community Development 

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Brianna Wiley, Finance Director

Judy McCorkle, City Administrator                           Russell Riner, Chief SFD

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk                          

                                     

Mayor Andrews called the July 6, 2020 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Mayor Pro Tem Smith gave the invocation and Council Member Brown led the pledge to the American flag.

 

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Davis made a motion to approve the minutes of the July 6, 2020 meeting of the City Council as presented. Council Member Brown seconded and the motion passed unanimously. (Attachment A)

 

MOTION TO ADOPT RESOLUTION 2020-12: A RESOLUTION IN SUPPORT OF DEVELOPMENT OF A REGIONAL LINEAR PARK ON THE GEORGIA HI-LO TRAIL LINKING SANDERSVILLE TO ATHENS, STATESBORO, SAVANNAH, AND OVER 20 RURAL GEORGIA TOWNS BETWEEN.

Mayor Pro Tem Smith made a motion to adopt Resolution 2020-12: A Resolution in support of development of a regional linear park on the Georgia Hi-Lo Trail linking Sandersville to Athens, Statesboro, Savannah, and over 20 rural Georgia towns between. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPT RESOLUTION 2020-13: A RESOLUTION AMENDING THE SCHEDULE OF FEES AND CHARGES FOR THE CITY OF SANDERSVILLE, GEORGIA

Council Member Dennis made a motion to adopt Resolution 2020-13: A Resolution amending the schedule of fees and charges for the. Council Member Davis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO TABLE THE RESOLUTION 2020-14: A RESOLUTION TO GRANT AN EASEMENT FOR HISTORICAL MONUMENT AND TO ENTER INTO AN AGREEMENT FOR ITS CARE.

Council Member Davis made a motion to table Resolution 2020-14: A Resolution to Grant an easement for Historical Monument and to enter into an agreement for its care. Mayor Pro Tem Smith made a motion to second and the motion passed unanimously. (Attachment D)

 

MOTION TO APPROVE CHANGE ORDER NO. ONE FROM L & L UTILITIES, INC., EXTENDING ORIGINAL CONTRACT TIME BY ADDING 68 DAYS FOR WEATHER DELAYS TO SOUTH WATER TREATMENT PLANT PROJECT.

Council Member Brown made a motion to approve Change Order No. One from L & L Utilities, Inc., extending original contract time by adding 68 days for weather delays to South Water Treatment Plant Project. Council Member Davis seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO APPROVE CHANGE ORDER NO. ONE FROM L & L UTILITIES, INC., EXTENDING ORIGINAL CONTRACT TIME BY ADDING 25 DAYS FOR WEATHER DELAYS TO SEWERAGE SYSTEM IMPROVEMENTS DIVISION TWO PROJECT.

Mayor Pro Tem Smith made a motion to approve Change Order No. One from L & L Utilities, Inc., extending original contract time by adding 25 days for weather delays to Sewerage System Improvements Division Two Project. Council Member Brown seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO APPROVE CHANGE ORDER NO. FOUR FROM L & L UTILITIES, INC., EXTENDING ORIGINAL CONTRACT TIME BY ADDING 115 DAYS FOR WEATHER DELAYS, AIS CERTIFICATION FOR INTERIM FINANCING, AND FIBER OPTIC UTILITY RELOCATIONS TO WATER SYSTEM IMPROVEMENTS PROJECT.

Council Member Davis made a motion to approve Change Order No. Four from L & L Utilities, Inc., extending original contract time by adding 115 days for weather delays, AIS Certification for interim financing, and fiber optic utility relocations to Water System Improvements Project. Council Member Brown seconded and the motion passed unanimously. (Attachment G)

 

MOTION TO PAY AN INVOICE TO M W COLLINS, INC. IN THE AMOUNT OF $19,334.16 FOR LEAF AND LIMB GRINDING AND HAULING SERVICES FOR JUNE/JULY 2020. (ATTACHMENT H)

Mayor Pro Tem Smith made a motion to pay an invoice to M W Collins, Inc. in the amount of $19,334.16 for leaf and limb grinding and hauling services for June/July 2020. Council Member Brown seconded and the motion passed unanimously. (Attachment H)

 

Mayor Pro Tem Smith commented that having M.W. Collins do the grinding and hauling has been one of the biggest savings to the City.

 

 

MOTION TO AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE AN EASEMENT WITH WILLIAM RAWLINGS FOR FAÇADE IMPROVEMENT AND PRESERVATION AT 100 MALONE STREET, SANDERSVILLE, GEORGIA.

Council Member Brown made a motion to authorize the Mayor and City Clerk to execute an easement with William Rawlings for façade improvement and preservation at 100 Malone Street, Sandersville, Georgia. Council Member Davis seconded and the motion passed unanimously. (Attachment I)

 

MOTION TO AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE AN EASEMENT WITH JOHN DANA FOR FACADE IMPROVEMENT AND PRESERVATION AT 119 WEST HAYNES STREET, SANDERSVILLE, GEORGIA.

Council Member Brown made a motion to authorize the Mayor and City Clerk to execute an easement with John Dana for facade improvement and preservation at 119 West Haynes Street, Sandersville, Georgia. Council Member Davis seconded and the motion passed unanimously. (Attachment J)

 

MOTION TO AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE AN EASEMENT WITH ROBERT E. TRIBBLE FOR FAÇADE IMPROVEMENT AND PRESERVATION AT 116 WEST HAYNES STREET, SANDERSVILLE, GEORGIA.

Council Member Brown made a motion to authorize the Mayor and City Clerk to execute an easement with Robert E. Tribble for façade improvement and preservation at 116 West Haynes Street, Sandersville, Georgia. Council Member Davis seconded and the motion passed unanimously. (Attachment K)

 

Other Business:

None

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Dennis seconded and the meeting was unanimously adjourned.

                                                                                           

 

                                                                                   

                             Jimmy Andrews, Mayor

 

                                                                                   

                                  Kandice Hartley, City Clerk

 

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Jul 6, 2020

City Council Meetings

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

July 6, 2020 - 5:00 P.M.

City Council Chambers

Dial-in number : (712) 770-4035 Access code: 394753#

  1. Call to order by Mayor Andrews.
  2. Invocation and Pledge of Allegiance to the American Flag.
  3. Recognitions: None
  4. Approval of Minutes: June 15, 2020 regular meeting ( Attachment A)
  5. Public Hearing:

Request # 2020-02; Request is a Special Exception request to allow a manufactured home to be placed in an R-3 zone (Single Family Residence).  The property is located at 314 Hillcrest St., Sandersville, GA 31082, parcel #S14 179 owned by Danny Miller.

 

Request # 2020-03; Request is a Zoning Variance for a reduction in the 10 foot setback from the right-of-way requirement for signs.  The property (Dairy Lane) is located at 839 S. Harris St., Sandersville, GA 31082, parcel #S23 019A owned by BBS Properties, LLC.

 

Request # 2020-04; Request is a Special Exception request to allow a manufactured home to be placed in an R-3 zone (Single Family Residence).  The property is located at 141 Newman St., Sandersville, GA 31082, parcel #S14 075 owned by Teresa Turner.

 

Request # 2020-05; Request is a Special Exception request to allow a manufactured home to be placed in an R-3 zone (Single Family Resident). The property is located at 431 S. Elder St., Sandersville, GA  31082, parcel #S14 010 owned by Patricia May.

 

Request # 2020-06; Request is a Zoning Variance to allow more than one principal structure on a single lot. The property is located at 431 S. Elder St., Sandersville, GA  31082, parcel #S14 010 owned by Patricia May.

 

Request # 2020-07; Request is a Zoning Variance to allow non-conforming manufactured home built prior to 1976, that does not meet the minimum square foot requirement, and that has been vacated for more than one year to remain on the property. The property is located at 431 S. Elder St., Sandersville, GA  31082, parcel #S14 010 owned by Patricia May.

 

Request # 2020-08; Request is a Zoning Variance for reduction in the off-street parking requirement. The property is located at 626 Ferncrest Dr., Sandersville, GA  31082, owned by Fall Line Properties.

 

  1. Motion to approve or deny Request # 2020-02; Request is a Special Exception request to allow a manufactured home to be placed in an R-3 zone (Single Family Residence). The property is located at 314 Hillcrest St, Sandersville, GA 31082, parcel #S14 179 owned by Danny Miller.(Attachment B)
  2. Motion to approve or deny Request # 2020-03; Request is a Zoning Variance for a reduction in the 10 foot setback from the right-of-way requirement for signs. The property (Dairy Lane) is located at 839 S. Harris St., Sandersville, GA 31082, parcel# S23 019A owned by BBS Properties, LLC. (Attachment C)
  3. Motion to approve or deny Request # 2020-04; Request is a Special Exception request to allow a manufactured home to be placed in an R-3 zone (Single Family Residence).  The property is located at 141 Newman St., Sandersville, GA 31082, parcel #S14 075 owned by Teresa Turner. (Attachment D)
  4. Motion to approve or deny Request # 2020-05; Request is a Special Exception request to allow a manufactured home to be placed in an R-3 zone (Single Family Resident). The property is located at 431 S. Elder St., Sandersville, GA  31082, parcel #S14 010 owned by Patricia May. (Attachment E)
  5. Motion to approve or deny Request # 2020-06; Request is a Zoning Variance to allow more than one principal structure on a single lot. The property is located at 431 S. Elder St., Sandersville, GA  31082, parcel #S14 010 owned by Patricia May. (Attachment F)
  6. Motion to approve or deny Request # 2020-07; Request is a Zoning Variance to allow non-conforming manufactured home built prior to 1976, that does not meet the minimum square foot requirement, and that has been vacated for more than one year to remain on the property. The property is located at 431 S. Elder St., Sandersville, GA  31082, parcel #S14 010 owned by Patricia May. (Attachment F)
  7. Motion to approve or deny Request # 2020-08; Request is a Zoning Variance for reduction in the off-street parking requirement. The property is located at 626 Ferncrest Dr., Sandersville, GA  31082, owned by Fall Line Properties. (Attachment G)
  8. Motion to award a bid to Gresco in the amount of $8,190 for the purchase of LED lights for South Harris Street. (Attachment H)
  9. Motion to pay an invoice to The Law Offices of Keenan Richard Howard, LLC in the amount of $10,395.00 for legal services rendered from 03/01/20 to 03/31/20. (Attachment I)
  10. Motion to authorize the Mayor to execute a Memorandum of Understanding for the renewal of Washington County Archway Partnership. (Attachment J)
  11. Motion to adopt Resolution #2020-10: A Resolution declaring certain property of the City of Sandersville as surplus and authorizing its disposal. (Attachment K)
  12. Motion to authorize Douglas Duerr of Elarbee, Thompson, Sapp, and Wilson, LLP to update and review the City of Sandersville Personnel Policies & Procedures Manual.
  13. Other Business.
  14. Motion to enter into an executive session to discuss personnel, legal or property matters.
  15. Motion to Adjourn.

 

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Jun 15, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

June 15, 2020 - 5:00 P.M.

Dial-in number : (712) 770-4035 Access code: 394753#

  1. Call to order by Mayor Andrews.
  2. Approval of Minutes:  May 18, 2020 Teleconference Meeting (Attachment A)
  3. Recognitions: Discussion of The Sandersville Police Department General Order for the SOP 18-12: Arrest Powers for Deputized Sandersville Officers. (Attachment B)
  4. Motion to authorize the Mayor, Police Chief, and City Clerk to execute the renewal of the Mutual Aid Agreement between the City of Sandersville, The Washington County Board of Commissioners, and The Washington County Sheriff’s Department. (Attachment C)
  5. Motion to authorize the Mayor, Police Chief, and City Clerk to execute the renewal of the Mutual Aid Agreement between the City of Sandersville and the City of Tennille. (Attachment D)
  6. Motion to award a bid to Irby in the amount of $10,825 for five lamppost and five globes for the Downtown parking lot. (Attachment E)
  7. Motion to award a bid to Associated Operators and Managers, LLC in the amount of $9,721.35 for 4 drum scales for the Water Department. (Attachment F)
  8. Motion to adopt first reading of Ordinance #2020-01: An Amendment to allow vinyl siding and remove 30 foot buffer requirement for manufactured home ordinance. (Attachment G)
  9. Motion to approve a moratorium on vinyl siding requirement until public hearings are completed on August 3, 2020.
  10. Motion to award a bid to Bennett Fire Products in the amount of $8,721 for 3 sets of Firefighting Bunker Gear   (Attachment H)
  11. Motion to adopt Resolution #2020-10: A Resolution declaring certain property of the City of Sandersville as surplus and authorizing its disposal. (Attachment I)
  12. Other Business

Motion to award a bid to West Warning Equipment Sales & Services LLC in the amount of $6, 246.00 for Emergency Equipment for 2020 Dodge Durango

  1. Motion to enter into an executive session to discuss personnel, legal or property matters.
  2. Motion to Adjourn  

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Sandersville City Council
 Teleconference Meeting Minutes
June 15, 2020 – 5:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Director

Mayor Pro Tem Jeffery Smith                        Russell Riner, Fire Chief

Council Member Mayme Dennis                                Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Kandice Hartley, City Clerk

Council Member Danny Brown                                  Brianna Wiley, Finance Director

Kennan Howard, City Attorney                                 Dave Larson, Community Development       

Judy McCorkle, City Administrator                           Andrew Simpson, Economic Development

                                                                                                                                                           

Mayor Andrews called the June 15, 2020 meeting of the Sandersville City Council to order at 5:00 p.m. Council Member Watts gave the invocation and Mayor Pro Tem Smith led the pledge to the American Flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the May 18, 2020 Teleconference meeting of the City Council as presented. Council Member Davis seconded and the motion passed unanimously. (Attachment A)

 

Mayor Andrews asked everyone to be in prayer for the families of community leader Ben Tarbutton and former Mayor Tommy Walker who recently passed away. Mayor Andrews also updated the council on the incident that happened in the Waffle House parking lot this weekend. Mayor Andrews stated that the Sandersville Police Department and Washington County Sheriff’s office were working together on this case. The Mayor stated that this type of behavior in the City would not be tolerated. Chief Cuyler stated that investigators were working on the incident and have already apprehended suspects linked to the incident.

 

Mayor Andrews also stated that a protest group would be on the square on Saturday during the farmers market; the council then had discussion on how to handle the crowd. Susan Lewis with the Sandersville Farmers Market stated that there were already barricades up during the market hours so they could be separated from the protest area. Council Member Dennis explained that this would be an organized peaceful protest. Chief Cuyler stated that he would be in touch with the leaders of the protest group so they could be aware of where to park and assemble. Council Member Dennis discussed all that was going on in the world today and how it is impacting not just the big cities but for us to focus on what the City of Sandersville is going to do to be proactive. Mayor Andrews stated that he, Administrator McCorkle, Chief Cuyler, and Brianna Wiley met with two citizens that were interested in forming a committee that would review our police policies for the police department. Chief Cuyler explained at the meeting that the Sandersville Police Department is a State certified agency with policies, procedures and training required to maintain certification.  The council then had discussions on forming a committee and options moving forward to have citizen input with our Police Department. Chief Cuyler then discussed a general order for the SOP 18-12: Arrest Powers for Deputized Sandersville Officers.

MOTION TO AUTHORIZE THE MAYOR, POLICE CHIEF, AND CITY CLERK TO EXECUTE THE RENEWAL OF THE MUTUAL AID AGREEMENT BETWEEN THE CITY OF SANDERSVILLE, THE WASHINGTON COUNTY BOARD OF COMMISSIONERS, AND THE WASHINGTON COUNTY SHERIFF’S DEPARTMENT.

Mayor Pro Tem Smith made a motion to authorize the Mayor, Police Chief, and City Clerk to execute the renewal of the Mutual Aid Agreement between the City of Sandersville, the Washington County Board of Commissioners, and the Washington County Sheriff’s Department. Council Member Brown seconded and the motion passed with favorable votes by Council Member Dennis and Council Member Davis. Council Member Watts voted in opposition. (Attachment C)

 

MOTION TO AUTHORIZE THE MAYOR, POLICE CHIEF, AND CITY CLERK TO EXECUTE THE RENEWAL OF THE MUTUAL AID AGREEMENT BETWEEN THE CITY OF SANDERSVILLE AND THE CITY OF TENNILLE.

Council Member Brown made a motion to authorize the Mayor, Police Chief, and City Clerk to execute the renewal of the Mutual Aid Agreement between the City of Sandersville and the City of Tennille. Mayor Pro Tem Smith seconded and the motion passed with favorable votes by Council Member Dennis, and Council Member Davis. Council Member Watts voted in opposition.  (Attachment D)

 

MOTION TO AWARD A BID TO IRBY IN THE AMOUNT OF $10,825 FOR FIVE LAMPPOST AND FIVE GLOBES FOR THE DOWNTOWN PARKING LOT.

Council Member Davis made a motion to award a bid to Irby in the amount of $10,825 for five lamppost and five globes for the Downtown parking lot. Council Member Watts seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AWARD A BID TO ASSOCIATED OPERATORS AND MANAGERS, LLC IN THE AMOUNT OF $9,721.35 FOR 4 DRUM SCALES FOR THE WATER DEPARTMENT.

Mayor Pro Tem Smith made a motion to award a bid to Associated Operators and Managers, LLC in the amount of $9,721.35 for 4 drum scales for the Water Department. Council Member Watts seconded and the motion passed unanimously. (Attachment F)

 

 

MOTION TO ADOPT THE FIRST READING OF ORDINANCE #2020-01: AN AMENDMENT TO ALLOW VINYL SIDING AND REMOVE THE 30 FOOT BUFFER REQUIREMENT IN THE MANUFACTURED HOME ORDINANCE.  

Council Member Davis made a motion to adopt the first reading of Ordinance #2020-01: An Amendment to allow vinyl siding and remove the 30-foot buffer requirement in the manufactured home ordinance. Council Member Brown seconded and the motion passed unanimously. (Attachment G)

 

MOTION TO APPROVE A MORATORIUM ON THE VINYL SIDING REQUIREMENT IN THE MANUFACTURED HOME ORDINANCE UNTIL PUBLIC HEARINGS ARE COMPLETED ON AUGUST 3, 2020.

Council Member Brown made a motion to approve a moratorium on the vinyl siding requirement until public hearings are completed on August 3, 2020. Council Member Davis seconded and the motion passed unanimously.

 

MOTION TO AWARD A BID TO BENNETT FIRE PRODUCTS IN THE AMOUNT OF $8,721 FOR 3 SETS OF FIREFIGHTING BUNKER GEAR

Council Member Brown made a motion to award a bid to Bennett Fire Products in the amount of $8,721 for 3 sets of Firefighting Bunker Gear. Council Member Davis seconded and the motion passed unanimously. (Attachment H)

 

MOTION TO ADOPT RESOLUTION #2020-10: A RESOLUTION DECLARING CERTAIN PROPERTY OF THE CITY OF SANDERSVILLE AS SURPLUS AND AUTHORIZING ITS DISPOSAL.

Council Member Dennis made a motion to adopt Resolution #2020-10: A Resolution declaring certain property of the City of Sandersville as surplus and authorizing its disposal. Council Member Davis seconded and the motion passed unanimously.  (Attachment I)

 

Other Business:

MOTION TO AWARD A BID TO WEST WARNING EQUIPMENT SALES & SERVICES LLC IN THE AMOUNT OF $6, 246.00 FOR EMERGENCY EQUIPMENT FOR A 2020 DODGE DURANGO.

Council Member Brown made a motion to award a bid to West Warning Equipment Sales & Services LLC in the amount of $6, 246.00 for Emergency Equipment for a 2020 Dodge Durango. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

EXECUTIVE SESSION

Council Member Watts made a motion to enter into an Executive Session to discuss personnel and property matters. Council Member Brown seconded and the motion passed unanimously.

 

 

 

 

 

Other Business:

MOTION TO ALLOW THE CITY ADMINISTRATOR AND CITY ATTORNEY TO NEGOTIATE OPTIONS TO ACQUIRE PROPERTY FOR ECONOMIC DEVELOPMENT PURPOSES.

Council Member Brown made a motion to allow the City Administrator and City Attorney to negotiate options to acquire property for economic development purposes. Council Member Watts seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.      

 

                                                                                   

                                                                        Jimmy Andrews, Mayor

 

                                                                                   

                                                                        Kandice Hartley, City Clerk

 

                                                                                   

                                                                         Date Approved

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Jun 15, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

June 15, 2020 - 5:00 P.M.

Dial-in number : (712) 770-4035 Access code: 394753#

  1. Call to order by Mayor Andrews.
  2. Approval of Minutes:  May 18, 2020 Teleconference Meeting (Attachment A)
  3. Recognitions: Discussion of The Sandersville Police Department General Order for the SOP 18-12: Arrest Powers for Deputized Sandersville Officers. (Attachment B)
  4. Motion to authorize the Mayor, Police Chief, and City Clerk to execute the renewal of the Mutual Aid Agreement between the City of Sandersville, The Washington County Board of Commissioners, and The Washington County Sheriff’s Department. (Attachment C)
  5. Motion to authorize the Mayor, Police Chief, and City Clerk to execute the renewal of the Mutual Aid Agreement between the City of Sandersville and the City of Tennille. (Attachment D)
  6. Motion to award a bid to Irby in the amount of $10,825 for five lamppost and five globes for the Downtown parking lot. (Attachment E)
  7. Motion to award a bid to Associated Operators and Managers, LLC in the amount of $9,721.35 for 4 drum scales for the Water Department. (Attachment F)
  8. Motion to adopt first reading of Ordinance #2020-01: An Amendment to allow vinyl siding and remove 30 foot buffer requirement for manufactured home ordinance. (Attachment G)
  9. Motion to approve a moratorium on vinyl siding requirement until public hearings are completed on August 3, 2020.
  10. Motion to award a bid to Bennett Fire Products in the amount of $8,721 for 3 sets of Firefighting Bunker Gear   (Attachment H)
  11. Motion to adopt Resolution #2020-10: A Resolution declaring certain property of the City of Sandersville as surplus and authorizing its disposal. (Attachment I)
  12. Other Business

Motion to award a bid to West Warning Equipment Sales & Services LLC in the amount of $6, 246.00 for Emergency Equipment for 2020 Dodge Durango

  1. Motion to enter into an executive session to discuss personnel, legal or property matters.
  2. Motion to Adjourn  

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May 18, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

May 18, 2020 - 5:00 P.M.

Teleconference

Dial-in number : (712) 770-4035 Access code: 394753#

 

  1. Call to order by Mayor Andrews.
  2. Approval of Minutes:  May 4, 2020 Teleconference Meeting (Attachment A)
  3. Motion to approve Change Order No. Two from Popco Inc, extending original contract time including Change Order No. One by adding 14 days to Division 1A and 14 days to Division 1B for precautionary health protection measures. (Attachment B)
  4. Motion to approve Change Order No. Two from Shockley Plumbing, Inc. from the original contract amount including Change Order No. One in the amount of $1,415,828.00 to $1,441,828.00 an increase of $26,000.00 for the reason of inaccessible manholes and additional cost of larger CIPP (Attachment C)
  5. Motion to award a bid for Line Striping Equipment to Transafe, Inc. in the amount of $9,398.00 (Attachment D)
  6. Motion to authorize the Mayor to execute a joint agreement with the Washington County Board of Commissioners and the Cities of Tennille, Davisboro, Deepstep, Oconee, Riddleville and Harrison for the preparation of the five year Washington County Joint Comprehensive Plan 2021-2026 by the CSRA Regional Commission. (Attachment E)
  7. Motion to adopt Resolution 2020-09: A resolution authorizing a shop Sandersville Utility Bill Credit Program, for the City of Sandersville. (Attachment F)
  8. Motion to approve COVID-19 Hazard pay for Police Department and Fire Department employees.
  9. Other Business
  10. Motion to Adjourn.

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Sandersville City Council
 Teleconference Meeting Minutes
May 18, 2020 – 5:00 P.M.

Council Members and City Employees present:

Mayor Pro Tem Jeffery Smith                        Russell Riner, Fire Chief

Council Member Mayme Dennis                                Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Kandice Hartley, City Clerk

Council Member Danny Brown                                  Brianna Wiley, Finance Director

Kennan Howard, City Attorney                                 Dave Larson, Community Development       

Judy McCorkle, City Administrator                           Wayne Poole, Electric Director

                                                                                   Andrew Simpson, Economic Development                                                                                                                                                               

Mayor Pro Tem Smith called the May 18, 2020 teleconference meeting of the Sandersville City Council to order at 5:00 p.m. and took roll call.

Administrator McCorkle reviewed the items on the Agenda. Public Works Director Eubanks explained the change orders of the USDA projects that are on the Agenda. Council had discussion on the projects. Mayor Pro Tem Smith stated that the City needs to be reimbursed for the rehab of the manholes. Economic Development Director Simpson stated that the Utility Bill Credit Program has been finalized and explained how the program works. Council Member Dennis stated that it was important to get the word out and make sure it is clear what businesses are eligible for the credit. Administrator McCorkle explained the COVID-19 Hazard pay for our emergency personnel at the police department and fire department, stating the police would receive $1,000.00 and the fire department would receive $500.00. Council Member Dennis then expressed her concerns of the COVID-19 pandemic and questioned how the City would return to normal. Administrator McCorkle stated the city would be doing a slow reopening bringing employees back but keeping the lobby of all city offices closed to the public until after the first week of June. Mayor Pro Tem Smith stated the next council meeting on June 1st would be hybrid if you could meet in the chambers it would be set up to adhere to the distancing guidelines, with an option to telephone into the meeting.

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Dennis made a motion to approve the minutes of the May 4, 2020 Teleconference meeting of the City Council as presented. Council Member Brown seconded and the motion passed unanimously. (Attachment A)

MOTION TO APPROVE CHANGE ORDER NO. TWO FROM POPCO INC, EXTENDING ORIGINAL CONTRACT TIME INCLUDING CHANGE ORDER NO. ONE BY ADDING 14 DAYS TO DIVISION 1A AND 14 DAYS TO DIVISION 1B FOR PRECAUTIONARY HEALTH PROTECTION MEASURES.

Council Member Watts made a motion to approve Change Order No. Two from Popco Inc, extending the original contract time including Change Order No. One by adding 14 days to Division 1A and 14 days to Division 1B for precautionary health protection measures. Council Member Dennis seconded and the motion passed unanimously. (Attachment B)

MOTION TO APPROVE CHANGE ORDER NO. TWO FROM SHOCKLEY PLUMBING, INC. FROM THE ORIGINAL CONTRACT AMOUNT INCLUDING CHANGE ORDER NO. ONE IN THE AMOUNT OF $1,415,828.00 TO $1,441,828.00 AN INCREASE OF $26,000.00 FOR THE REASON OF INACCESSIBLE MANHOLES AND ADDITIONAL COST OF LARGER CIPP

Council Member Brown made a motion to approve Change Order No. Two from Shockley Plumbing, Inc. from the original contract amount including Change Order No. One in the amount of $1,415,828.00 to $1,441,828.00 an increase of $26,000.00 for the reason of inaccessible manholes and additional cost of larger CIPP. Council Member Watts seconded and the motion passed unanimously. (Attachment C)

Mayor Pro Tem asked that Public Works Director Eubanks have Shockley reimburse the City of Sandersville for the rehab of the manholes.

MOTION TO AWARD A BID FOR LINE STRIPING EQUIPMENT TO TRANSAFE, INC. IN THE AMOUNT OF $9,398.00

Council Member Brown made a motion to award a bid for Line Striping Equipment to Transafe, Inc. in the amount of $9,398.00. Council Member Brown seconded and the motion passed unanimously (Attachment D)

MOTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE A JOINT AGREEMENT WITH THE WASHINGTON COUNTY BOARD OF COMMISSIONERS AND THE CITIES OF TENNILLE, DAVISBORO, DEEPSTEP, OCONEE, RIDDLEVILLE AND HARRISON FOR THE PREPARATION OF THE FIVE YEAR WASHINGTON COUNTY JOINT COMPREHENSIVE PLAN 2021-2026 BY THE CSRA REGIONAL COMMISSION.

Council Member Dennis made a motion to authorize the Mayor and City Clerk to execute a joint agreement with the Washington County Board of Commissioners and the Cities of Tennille, Davisboro, Deepstep, Oconee, Riddleville and Harrison for the preparation of the five year Washington County Joint Comprehensive Plan 2021-2026 by the CSRA Regional Commission. Council Member Watts seconded and the motion passed unanimously. (Attachment E)

MOTION TO ADOPT RESOLUTION 2020-09: A RESOLUTION AUTHORIZING A SHOP SANDERSVILLE UTILITY BILL CREDIT PROGRAM FOR THE CITY OF SANDERSVILLE.

Council Member Brown made a motion to adopt Resolution 2020-09: A resolution authorizing a shop Sandersville Utility Bill Credit Program, for the City of Sandersville. Council Member Watts seconded and the motion passed unanimously. (Attachment F)

MOTION TO APPROVE COVID-19 HAZARD PAY FOR POLICE DEPARTMENT AND FIRE DEPARTMENT EMPLOYEES.

Council Member Dennis made a motion to approve COVID-19 Hazard pay for Police Department and Fire Department employees. Council Member Brown seconded and the motion passed unanimously.

Other Business:

MOTION TO HIRE TWO POLICE OFFICERS AND A VOLUNTEER FIREFIGHTER

Council Member Brown made a motion to hire two police officers and a volunteer firefighter. Council Member Dennis seconded and the motion passed unanimously.

MOTION TO AWARD A BID IN THE AMOUNT OF $23,500 TO POPCO INC FOR THE EXTENSION OF A WATER LINE TO THE INDUSTRIAL PARK CONTINGENT UPON A SIGNED AN AGREEMENT WITH PROJECT SONIC

Council Member Watts made a motion to award a bid in the amount of $23,500 to Popco Inc, for the extension of a water line to the Industrial Park contingent upon a signed agreement with project Sonic. Council Member Davis seconded and the motion passed unanimously.

ADJOURNMENT

With no further business, Council Member Dennis made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.        

 

                                                                                   

                                                                        Jimmy Andrews, Mayor

 

                                                                                   

                                                                        Kandice Hartley, City Clerk

 

                                                                                   

                                                                         Date Approved

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May 4, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

May 4, 2020 - 5:00 P.M.

Teleconference

Dial-in number : (712) 770-4035 Access code: 394753#

 

  1. Call to order by Mayor Andrews.
  2. Approval of Minutes:  April 20, 2020 Teleconference Meeting (Attachment A)
  3. Motion to authorize the Mayor and City Clerk to execute a Non-Exclusive Easement made and entered into June 23, 2008 for a Sanitary Sewer Line construction and operation between the Technical College System of Georgia and the City of Sandersville, Georgia. (Attachment B)
  4. Motion to approve a quote from Anixter for new software training for the AMR meter reading software program up to $5,250.00. (Attachment C)
  5. Motion to approve Change Order No. One from Shockley Plumbing, Inc. from the original contract amount of $1,424,773.00 to $1,415,828.00 a decrease of $8,945.00 for the reason of pipe rehabilitation through the cured-in-place method rather than pipebursting due to access issues. (Attachment D)
  6. Motion to approve Change Order No. Two from L & L Utilities, Inc. from the original contract amount including Change Order No. One in the amount of $1,033,155.80 to $1,051,109.74 an increase of $ 17,953.94 for the reason of additional costs associated with providing domestic fittings after bid. (Attachment E)
  7. Motion to approve Change Order No. Three from L & L Utilities, Inc. from the original contract with Change Order No. Two of $1,051,109.74 to $1,057,734.74 a increase of $6,625.00 for the reason of substitute discounted jack and bores for uncased bores beneath school driveways. (Attachment F)
  8. Motion to award a bid for playground equipment to Greatoutdoors Play Systems in the amount of $13,648.00 for the Christene C. Harris youth Park.(Attachment G)
  9. Motion to award a bid for a 4,000 Gallon Vacuum Truck to Roberts Truck Centers, Inc in the amount of $139,299.00. (Attachment H)
  10. Motion to award a bid for ten 55 gallon drum weed killer to Top Chemical Co, Inc in the amount of $10,231.70.(Attachment I)
  11. Motion to extend the COVID-19 modified work schedule until Monday May 18, 2020.
  12. Other Business
  13. Motion to Adjourn.

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Apr 20, 2020

City Council Meeting

The City Council Meeting will be a teleconference  Monday April 20, 2020 at 5 p.m.

To access the meeting:

Dial-in number (US): (712) 770-4035

Access code: 394753#

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

April 20, 2020 - 5:00 P.M.

Teleconference

  1. Call to order by Mayor Andrews.
  2. Approval of Minutes:  March 30, 2020 called Teleconference Meeting(Attachment A)
  3. Motion to authorize payment of an invoice to Altec, Industries, Inc. in the amount of $8,795.08 for repairs to Bucket Truck # 16. (Attachment B)
  4. Motion to authorize the Mayor and City Clerk to execute a Non-Exclusive Easement for a Sanitary Sewer Line construction and operation between the Technical College System of Georgia and the City of Sandersville, Georgia. (Attachment C)
  5. Motion to authorize the extension of unused carryover vacation leave from June 30, 2019 to December 31, 2020.
  6. Motion to authorize the Mayor and City Clerk to execute an Intergovernmental Agreement with the Washington County Development Authority for provision and development of land for an Industrial prospect.( Attachment D)
  7. Motion to pay an invoice to Langstaff Law LLC, in the amount of $311,814.79 for legal services from November 18, 2015 to March 19, 2020. (Attachment E)
  8. Motion to authorize the waiver of the utility bill $25.00 cut off fee and process for the months of April and May.
  9. Motion to adopt 2020-07: A Resolution amending the authorized personnel schedule for the City of Sandersville Police Department. (Attachment F)
  10. Motion to adopt Transportation Services Procurement Manual for the TAP Grant.(Attachment G)
  11. Motion to adopt 2020-08: A Resolution authorizing the City Administrator to submit an application to the Georgia Department of Transportation for a REBC Grant. (Attachment H)
  12. Other Business.
  13. Motion to Adjourn.

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Mar 30, 2020

City Council Called Meetings

CITY COUNCIL MEETING AGENDA

March 30, 2020 - 5:00 P.M.

Teleconference

 

  1. Call to order by Mayor Andrews.
  2. Approval of Minutes:  March 16, 2020 regular meeting (Attachment A)
  3. Motion to authorize the payment of an invoice to CVB Industrial Inc. for emergency vacuum service in the amount of $26,444.00. (Attachment B)
  4. Motion to award a bid to Producers Ag Services, LLC for fertilizer for land application T-Sites $18,222.64 and H-Sites $8,647.50. ( Attachment C)
  5. Motion to purchase an Inflatable Fire Safety House from All-Star Inflatables, Inc in the amount of $8,830.00. (Attachment D)
  6. Other Business.
  7. Motion to enter into an executive session to discuss personnel, legal or property matters.
  8. Motion to Adjourn.

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Mar 16, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

March 16, 2020 - 5:00 P.M.

City Council Chambers

 

 

  1. Call to order by Mayor Andrews.
  2. Invocation and Pledge of Allegiance to the American Flag.
  3. Recognitions: Mary Wadley to discuss speed bumps on Elder Street
  4. Approval of Minutes: February 17, 2020 regular meeting, and March 9, 2020 called meeting  (Attachment A)
  5. Public Hearing: Request #2020-01; Request is a Zoning Variance for a manufactured home located in a R-2 district to allow vinyl siding instead of the required wood or headboard siding material. The property (manufactured home) is located at 720 Royal lane. Sandersville, GA 31082, owned by Kacedric James. (Attachment B)
  6. Motion to approve Request 2020-01; Request is a Zoning Variance for a manufactured home located in a R-2 district to allow vinyl siding instead of the required wood or headboard siding material. The property (manufactured home is located at 720 Royal Lane. Sandersville, GA 31082
  7. Motion to adopt Resolution 2020-04; A Resolution to adopt the second budget amendment for Fiscal Year 2019 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures / expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. (Attachment C)
  8. Motion to approve Change Order No. One with Popco Inc, to extend the original contracts by 120 days to Division 1A and 120 days to Division 1B for procuring AIS Certifications. (Attachment D)
  9. Motion to adopt Resolution 2020-05; A Resolution amending the Job Position Classification and Compensation Plan. (Attachment E)
  10. Other Business.
  11. Motion to enter into an executive session to discuss personnel, legal or property matters.
  12. Motion to Adjourn.

 

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Sandersville City Council
Meeting Minutes
March 16, 2020 – 5:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Andrew Simpson, Economic Development

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Brianna Wiley, Finance Director

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk                          

Judy McCorkle, City Administrator                          

                   

Mayor Andrews called the March 16, 2020 meeting of the Sandersville City Council to order at 5:00 p.m.

Council Member Watts gave the invocation and young citizen Emry Brown led the pledge to the American flag.

Recognitions:

Mary Wadley of Elder Street approached the Council asking for an update on the speed bumps on Elder Street. Director Eubanks stated that he conducted a traffic study on this street and read the statistics from the study. Director Eubanks stated that this street did not meet the criteria for speed bumps. The Council then had discussion about the street and the requirements for the speed bumps. Mayor Andrews asked the council to approve temporary speed bumps on Elder Street.

MOTION TO APPROVE TEMPORARY SPEED BUMPS ON ELDER STREET.

Council Member Dennis made a motion to allow temporary speed bumps on Elder Street. Council Member Davis seconded and the motion passed unanimously.

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Dennis made a motion to approve the minutes of the February 17, 2020 and the called meeting March 9, 2020 meeting of the City Council as presented. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment A)

Public Hearing:

Mayor Andrews called the public hearing to order for Request # 2020-01; Request is a Zoning Variance for a manufactured home located in an R-2 district to allow vinyl siding instead of the required wood or headboard siding material. The property (Manufacture home) is located at 720 Royal Lane, owned by Kacedric James. Mayor Andrews asked was there anyone to speak in favor or against the request with nobody in favor or against he continued with a motion for the request.

MOTION TO APPROVE REQUEST 2020-01; REQUEST IS A ZONING VARIANCE FOR A MANUFACTURED HOME LOCATED IN A R-2 DISTRICT TO ALLOW VINYL SIDING INSTEAD OF THE REQUIRED WOOD OR HEADBOARD SIDING MATERIAL. THE PROPERTY (MANUFACTURED HOME IS LOCATED AT 720 ROYAL LANE. SANDERSVILLE, GA 31082

Council Member Dennis made a motion to approve Request 2020-01; Request is a Zoning Variance for a manufactured home located in an R-2 district to allow vinyl siding instead of the required wood or headboard siding material. The property (manufactured home is located at 720 Royal Lane. Sandersville, GA 31082. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPT RESOLUTION 2020-04; A RESOLUTION TO ADOPT THE SECOND BUDGET AMENDMENT FOR FISCAL YEAR 2019 BUDGET FOR EACH FUND OF THE CITY OF SANDERSVILLE, GEORGIA, APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES / EXPENSES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, AND PROHIBITING EXPENDITURES OR EXPENSES FROM EXCEEDING THE ACTUAL FUNDING APPROPRIATED.

Council Member Brown made a motion to adopt Resolution 2020-04; A Resolution to adopt the second budget amendment for Fiscal Year 2019 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures / expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. Council Member Dennis seconded and the motion passed unanimously. (Attachment C)

MOTION TO APPROVE CHANGE ORDER NO. ONE WITH POPCO INC, TO EXTEND THE ORIGINAL CONTRACTS BY 120 DAYS TO DIVISION 1A AND 120 DAYS TO DIVISION 1B FOR PROCURING AIS CERTIFICATIONS.

Council member Watts made a motion to approve Change Order No. One with Popco Inc, to extend the original contracts by 120 days to Division 1A and 120 days to Division 1B for procuring AIS Certifications. Council Member Davis seconded and the motion passed unanimously. (Attachment D)

MOTION TO ADOPT RESOLUTION 2020-05; A RESOLUTION AMENDING THE JOB POSITION CLASSIFICATION AND COMPENSATION PLAN.

Council Member Dennis made a motion to adopt Resolution 2020-05; A Resolution amending the Job Position Classification and Compensation Plan. Council Member Brown seconded and the motion passed unanimously. (Attachment E)

EXECUTIVE SESSION

Council Member Watts made a motion to enter into an Executive Session to discuss personnel and property matters. Mayor Pro Tem Smith seconded and the motion passed unanimously.

Mayor Pro Tem Smith had a prior engagement and had to leave the meeting.

Other Business:

MOTION TO APPROVE COVID-19 ACTION PLAN

Council Member Dennis made a motion to waive the five dollar convenience fee for phone payments, allow employees to be off on an as needed basis without using accrued leave, and to cancel all public meetings until further notice. Mayor Pro Tem Smith seconded and the motion passed unanimously.

MOTION TO APPOINT ANN KNOX HODGES AND DAVID BROOKER TO THE DDA BOARD.

Council Member Brown made a motion to reappoint Ann Knox Hodges and to appoint David Brooker to the DDA Board. Council Member Davis seconded and the motion passed unanimously.

MOTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE THE ENGAGEMENT LETTER DATED MARCH 11, 2020 WITH SMITH, GAMBRELL & RUSSELL, LLP

Council Member Davis made a Motion to authorize the Mayor and City Clerk to execute the engagement letter dated March 11,2020 with Smith, Gambrell & Russell, LLP, and the City Administrator to execute and fulfill the terms of the Engagement Letter including payment of fees and expenses and any other matters as provided therein. Council Member Brown seconded and the motion passed unanimously.

ADJOURNMENT

With no further business, Council Member Watts made a motion to adjourn the meeting. Council Member Brown seconded and the meeting was unanimously adjourned.

                                                                                           

                                                                                   

                             Jimmy Andrews, Mayor

 

                                                                                   

                                  Kandice Hartley, City Clerk

 

                                                                                   

                                                                        Date Approved

 

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Mar 9, 2020

City Council Called Meeting

CITY OF SANDERSVILLE

CALLED COUNCIL MEETING AGENDA

March 9, 2020 – 5 P.M.

City Council Chambers

 

 

  1. Call to order by Mayor Andrews.
  2. EMA Director, Russell Riner-update of Georgia State of Emergency.
  3. Motion to authorize the payment of an invoice to CVB Industrial Inc. for emergency vacuum service in the amount of $41,001.06
  4. Motion to authorize the payment of an invoice to USDEBUSK for emergency vacuum service in the amount of $76,134.00.
  5. Motion to enter into an executive session to discuss personnel, legal or property matters.
  6. Other Business.

7. Adjourn.

 

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Sandersville City Council
Called Meeting Minutes
March 9, 2020 – 5:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Robert Eubanks, Public Works Director

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Judy McCorkle, City Administrator  

Council Member Henry Watts                                    Kandice Hartley, City Clerk              

Kennan Howard, City Attorney                                                                    

                                     

                                                                       

Mayor Andrews called the March 9, 2020 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Russell Riner EMA Director stated that on March 5, 2020 Governor Kemp declared a State of Emergency due to severe flooding and inclement weather. Director Riner stated that he has turned in preliminary numbers for the County and the City, and will update when he has more information.

 

Public Works Director Eubanks read the statistics that the rain has had on the City sewer system over the past couple of weeks. Director Eubanks stated that it was more than city crews and trucks could handle. Contract help from CVB Industrial, and USADEBUSK were brought in to help. The council then had discussion on the impact the rain has had around the City.

 

Electric Director Poole stated that he had two invoices that needed to be approved. Director Poole stated he started work at the new development site at the Industrial Park and it requires a special size wire to complete the job. Director Poole also stated he had a quote from Emerald Transformer for the repair of a transformer at Dura-line. Director Poole stated that Dura-Line would be shut down on April 10th for this repair.

 

MOTION TO AUTHORIZE PAYMENT OF AN INVOICE TO CVB INDUSTRIAL INC. FOR EMERGENCY VACUUM SERVICE IN THE AMOUNT OF $41,001.06.

Council Member Davis made a motion to authorize payment of an invoice to CVB Industrial Inc. for emergency vacuum service in the amount of $41,001.06. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment A)

 

MOTION TO AUTHORIZE PAYMENT OF AN INVOICE TO USADEBUSK FOR EMERGENCY VACUUM SERVICE IN THE AMOUNT OF $76,134.00

Mayor Pro Tem Smith made a motion authorize payment of an invoice to USADEBUSK for emergency vacuum service in the amount of $76,134.00. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

Other Business:

 

MOTION TO PURCHASE 795 ACSR FROM GRESCO IN THE AMOUNT OF $6,070.75

Council Member Dennis made a motion to purchase 795 ACSR from GRESCO in the amount of $6,070.75. Council Member Brown seconded and the motion passed unanimously.

 

MOTION TO APPROVE EMERALD TRANSFORMER TO REPAIR A TRANSFORMER AT DURA-LINE IN THE AMOUNT OF $5,611.04

Council Member Dennis made a motion to approve Emerald Transformer to repair a transformer at Dura-Line in the amount of $5,611.04. Council Member Brown seconded and the motion passed unanimously.

 

Former City Manager of Davisboro Daniel Thomas approached the council to announce he would be running for State Representative District 128. Mayor Andrews stated that the council did not promote anyone running for office but encouraged everyone to vote in the May 19th election.

 

 

 

EXECUTIVE SESSION

Council Member Brown made a motion to enter into an Executive Session to discuss personnel matters. Council Member Dennis seconded and the motion passed unanimously.

 

MOTION TO HIRE AN ANIMAL CONTROL OFFICER AND WATER MAINTENANCE WORKER

Motion to hire an Animal Control Officer and a Water Maintenance Worker. Council Member Watts seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Council Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

                                                                                           

 

                                                                                   

                             Jimmy Andrews, Mayor

 

                                                                                   

                                  Kandice Hartley, City Clerk

 

                                                                                   

                                                                        Date Approved

 

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Feb 17, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

February 17, 2020 - 5:00 P.M.

City Council Chambers

 

  1. Call to order by Mayor Andrews.
  2. Invocation and Pledge of Allegiance to the American Flag.
  3. Recognitions: None
  4. Approval of Minutes:  February 3, 2020 regular meeting ( Attachment A)
  5.  Motion to authorize the Mayor and City Clerk to execute a Contract for Services between the City of Sandersville and the Washington County Chamber of Commerce for assistance and services provided for the annual Kaolin Festival. (Attachment B)
  6.  Motion to appoint Matthew Shelton to the City of Sandersville Tree Board. (Attachment C)
  7. Other Business.
  8. Motion to enter into an executive session to discuss personnel, legal or property matters.
  9. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
February 17, 2020 – 5:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Andrew Simpson, Economic Development

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Brianna Wiley, Finance Director

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk                          

Judy McCorkle, City Administrator                          

 

                                                                       

Mayor Andrews called the February 17, 2020 meeting of the Sandersville City Council to order at 5:39 p.m.

 

Council Member Watts gave the invocation and Council Member Watts led the pledge to the American flag.

 

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the February 3, 2020 meeting of the City Council as presented. Council Member Davis seconded and the motion passed unanimously. (Attachment A)

 

MOTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT FOR SERVICES BETWEEN THE CITY OF SANDERSVILLE AND THE WASHINGTON COUNTY CHAMBER OF COMMERCE FOR ASSISTANCE AND SERVICES PROVIDED FOR THE ANNUAL KAOLIN FESTIVAL.

Mayor Pro Tem Smith made a motion authorize the Mayor and City Clerk to execute a contract for services between the City of Sandersville and the Washington County Chamber of Commerce for assistance and services provided for the annual Kaolin Festival. Council Member Brown seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO APPOINT MATTHEW SHELTON TO THE CITY OF SANDERSVILLE TREE BOARD.

Council Member Brown made a motion to appoint Matthew Shelton to the City of Sandersville Tree Board. Council Member Davis seconded and the motion passed unanimously. (Attachment C)

 

Other Business:

 

MOTION TO PROMOTE AN EMPLOYEE FROM CEMETERY AND STREET MAINTENANCE WORKER TO STREET MAINTENANCE EQUIPMENT OPERATOR AND TO FILL TWO CEMETERY AND STREET MAINTENACE WORKER POSITIONS, AND ONE SOLID WASTE EQUIPMENT OPERATOR / TRUCK DRIVER IN THE STREET MAINTENANCE DEPARTMENT

Council Member Davis made a motion to promote an employee from cemetery and street maintenance worker to street maintenance equipment operator and to fill two cemetery and street maintenance worker positions, and one solid waste equipment operator/truck driver in the street maintenance department. Council Member Watts seconded and the motion passed unanimously.

 

MOTION TO PURCHASE A THREE PHASE PAD MOUNT 2500 KVA FROM SOLOMON CORPORATION FOR A PROPOSED INDUSTRIAL PROSPECT IN THE AMOUNT OF $33,500

Mayor Pro Tem Smith made a motion to purchase a three phase pad mount 2500 KVA from Solomon Corporation in the amount of $33,500 for a proposed Industrial prospect. Council Member Davis seconded and the motion passed unanimously.

 

MOTION TO AUTHORIZE THE CITY ADMINISTRATOR TO ALLOW MEAG TO INSTALL A BREAKER AND THREE REGULATORS AT THE INDUSTRIAL PARK SUBSTATION # 6.

Council Member Dennis made a motion to authorize the City Administrator to allow MEAG to install a breaker and three regulators at the Industrial Park Substation# 6. Council Member Watts seconded and the motion passed unanimously.

 

MOTION TO AUTHORIZE PUBLIC WORKS DIRECTOR ROBERT EUBANKS TO REQUEST A CHANGE ORDER FOR A 120 DAY CONTRACT EXTENSION TO POPCO, INC.

Mayor Pro Tem Smith made a motion to authorize Public Works Director Robert Eubanks to request a change order for a 120 day contract extension to Popco, Inc. Council Member Watts seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Dennis seconded and the meeting was unanimously adjourned.

                                                                                           

 

                                                                                   

                             Jimmy Andrews, Mayor

 

                                                                                   

                                  Kandice Hartley, City Clerk

 

                                                                                   

                                                                        Date Approved

 

Expand Files

Feb 3, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

February 3, 2020 - 5:00 P.M.

City Council Chambers

 

  1. Call to order by Mayor Andrews.
  2. Invocation and Pledge of Allegiance to the American Flag.
  3. Recognitions: None
  4. Approval of Minutes: January 21, 2020 regular meeting ( Attachment A)
  5. Motion to adopt Resolution #2020-02: A Resolution amending the Schedule of Fees and Charges for the City of Sandersville, Georgia. (Attachment B)
  6. Motion to approve change order No. 1 to Shockley Plumbing Inc. in the amount of $76,175 for an emergency repair to slip line the sewer on North Harris Street. (Attachment C)
  7. Motion to adopt Resolution #2020-03: A Resolution of The City of Sandersville for FY 2020 Application Community Development Block Grant. (Attachment D)
  8. Motion to authorize the Mayor / and or City Administrator to execute a Statewide Mutual Aid and Assistance Agreement. (Attachment E)
  9. Other Business.
  1. Motion to enter into an executive session to discuss personnel, legal or property matters.
  2. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
February 3, 2020 – 5:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Andrew Simpson, Economic Development

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Brianna Wiley, Finance Director

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk                          

Judy McCorkle, City Administrator                          

 

                                                                       

Mayor Andrews called the February 3, 2020 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Council Member Dennis led the pledge to the American flag.

 

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the January 21, 2020 meeting of the City Council as presented. Council Member Davis seconded and the motion passed unanimously. (Attachment A)

 

MOTION TO ADOPT RESOLUTION #2020-02: A RESOLUTION AMENDING THE SCHEDULE OF FEES AND CHARGES FOR THE CITY OF SANDERSVILLE, GEORGIA.

Council Member Davis made a motion to adopt Resolution #2020-02: A Resolution amending the Schedule of Fees and Charges for the City of Sandersville, Georgia. Council Member Watts seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO APPROVE CHANGE ORDER NO. 1 TO SHOCKLEY PLUMBING INC. IN THE AMOUNT OF $76,175 FOR AN EMERGENCY REPAIR TO SLIP LINE THE SEWER ON NORTH HARRIS STREET.

Mayor Pro Tem Smith made a motion to approve change order No. 1 to Shockley Plumbing Inc. in the amount of $76,175 for an emergency repair to slip line the sewer on North Harris Street.  Council Member Davis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO ADOPT RESOLUTION #2020-03: A RESOLUTION OF THE CITY OF SANDERSVILLE FOR FY 2020 APPLICATION COMMUNITY DEVELOPMENT BLOCK GRANT.

Mayor Pro Tem Smith made a motion to adopt Resolution #2020-03: A Resolution of The City of Sandersville for the FY 2020 Community Development Block Grant Application. Council Member Dennis seconded and the motion passed unanimously.

MOTION TO AUTHORIZE THE MAYOR / AND OR CITY ADMINISTRATOR TO EXECUTE A STATEWIDE MUTUAL AID AND ASSISTANCE AGREEMENT.

Council Member Davis made a motion to authorize the Mayor / and or City Administrator to execute a Statewide Mutual Aid and Assistance Agreement. Council Member Dennis seconded and the motion passed unanimously.

 

Other Business:

 

MOTION TO REAPPOINT DIANNE MATHIS TO THE LIBRARY BOARD FOR A THREE-YEAR TERM BEGINNING JANUARY 1, 2020 TO DECEMBER 31, 2022.

Council Member Davis made a motion to reappoint Dianne Mathis to the Library Board for a three-year term beginning January 1, 2020 to December 31, 2022. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

 

 

MOTION TO PURCHASE AN AERATOR FROM AERATOR SOLUTIONS FOR THE TREATMENT PLANT IN THE AMOUNT OF $8,100.

Council Member Watts made a motion to purchase an aerator from Aerator Solutions for the treatment plant in the amount of $8,100. Council Member Davis seconded and the motion passed unanimously.

 

EXECUTIVE SESSION

Council Member Dennis made a motion to enter into an Executive Session to discuss personnel and property matters. Council Member Davis seconded and the motion passed unanimously.

 

MOTION TO AMMEND THE CONTRACT WITH IT CONSULTANT JASON GAUNTT TO CONTINUE TO WORK 3 DAYS A WEEK

Council Member Dennis made a motion to amend the contract with Jason Gauntt to continue to work 3 days a week. Council Member Davis seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Dennis made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

                                                                                           

 

                                                                                   

                             Jimmy Andrews, Mayor

 

                                                                                   

                                  Kandice Hartley, City Clerk

 

                                                                                   

                                                                        Date Approved

 

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Jan 21, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

January 21, 2020 - 5:00 P.M.

City Council Chambers

  1. Call to order by Mayor Andrews.
  2. Invocation and Pledge of Allegiance to the American Flag.
  3. Recognitions: None
  4. Approval of Minutes: January 6, 2020 regular meeting ( Attachment A)
  5. Motion to award a bid to ComNet Technical Solutions in the amount of $26,882.16 for IT Infrastructure parts. (Attachment B)
  6. Motion to purchase a new Watchguard server for body camera footage for the police department in the amount of $14,345.00. (Attachment C)
  7. Motion to appoint Dalton Dowdy to serve as Municipal Court Judge in the absence of Judge Evans as needed.
  8. Motion to award a bid to Trees Unlimited for the annual tree trimming in an amount not to exceed $50,000.00
  9. Motion to pay an invoice to Jason Guantt for Windows 7 update in the amount of $5,400. (Attachment D)
  10. Motion to adopt Resolution #2020-02: A Resolution amending the Schedule of Fees and Charges for the City of Sandersville, Georgia. (Attachment E)
  11. Motion to approve change order No. 2 to L & L Utilities in the estimated amount of $77,000 for an emergency repair to slip line the sewer on North Harris Street.
  12. Other Business.
  1. Motion to enter into an executive session to discuss personnel, legal or property matters.
  2. Motion to Adjourn.

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Jan 6, 2020

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

January 6, 2020 - 5:00 P.M.

City Council Chambers

  1. Call to order by Mayor Andrews.
  2. Invocation and Pledge of Allegiance to the American Flag.
  3. Recognitions: None
  4. Approval of Minutes: December 16, 2019 regular meeting ( Attachment A)
  5. Public Hearing
    1. A public hearing on Special Exception Request #2019-03: Request to allow a residential structure currently zoned R-2 to be converted to a duplex. The property is located at 119 S. Smith St., Sandersville, GA 31082, parcel #S20 129 owned by Clifford Duckworth, Sr.
  6. Motion to approve or deny Special Exception #2019-03: Request to allow a residential structure

 currently zoned R-2 to be converted to a duplex. The property is located at 119 S.  

  Smith St., Sandersville, GA 31082, parcel #S20 129 owned by Clifford Duckworth, Sr.

  1. Public Hearing
  1. A public hearing on Special Exception Request# 2019-04: Request is a Special Exception to allow a manufactured home to be placed in an R-2 zone (Single Family Residence). The property is located at 720 Royal Lane, Sandersville, GA 31082, parcel #S34 010A owned by Kacedric James.

8. Motion to approve or deny Special Exception Request# 2019-04: Request is a Special Exception to

allow a manufactured home to be placed in an R-2 zone (Single Family Residence). The property is located at 720 Royal Lane, Sandersville, GA 31082, parcel #S34 010A owned by Kacedric James.

  1. Motion to approve Ben Salter and Robert James to the P&Z Board for a 3 year term starting January  

1, 2020 and ending December 31, 2022.

  1. Motion to adopt Resolution #2020-01: A Resolution authorizing the City Administrator and Finance Officer to open a checking account for the 2018 CHIP Grant. (Attachment B)
  2. Motion to approve Change Order No 1 to L & L Utilities in the amount of 4,000.00. for Ridge Road and Anderson Dr. water line project. (Attachment C)
  3. Other Business.
  4. Motion to enter into an executive session to discuss personnel, legal or property matters.
  5. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
January 6, 2020 – 5:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Dave Larson, Building Official

Council Member Danny Brown                                  Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Russell Riner, Fire Chief

Council Member Mayme Dennis                                Brianna Wiley, Finance Director

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk

Judy McCorkle, City Administrator                           Andrew Simpson, Economic Development

 

                                                                       

Mayor Andrews called the December 16, 2019 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Administrator McCorkle led the pledge to the American flag.

 

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Dennis made a motion to approve the minutes of the December 16, 2019 meeting of the City Council as presented. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment A)

 

Public Hearing:

Mayor Andrews asked for a motion to enter into a public hearing. Mayor Pro Tem Smith made a motion to enter into a public hearing on Special Exception Request #2019-03: Request to allow a residential structure currently zoned R-2 to be converted to a duplex. The property is located at 119 S. Smith St., Sandersville, GA 31082, parcel #S20 129 owned by Clifford Duckworth, Sr. Council Member Brown seconded and the motion passed unanimously. (Attachment A)

 

Mayor Andrews asked if anyone was here to speak in favor or against the special exception. Property Owner Clifford Duckworth Sr. addressed the council stating that this would improve the property.

 

MOTION TO APPROVE OR DENY SPECIAL EXCEPTION #2019-03: REQUEST TO ALLOW A RESIDENTIAL STRUCTURE CURRENTLY ZONED R-2 TO BE CONVERTED TO A DUPLEX. THE PROPERTY IS LOCATED AT 119 S. SMITH ST., SANDERSVILLE, GA 31082, PARCEL #S20 129 OWNED BY CLIFFORD DUCKWORTH, SR.

Council Member Davis made a motion to approve special exception #2019-03: A request to allow a residential structure currently zoned R-2 to be converted to a duplex. The property is located at 119 S. Smith St. Sandersville, GA 31082, Parcel #S20 129 owned by Clifford Duckworth, Sr. Council Member Dennis seconded and the motion passed unanimously.

 

Public Hearing:

Mayor Andrews asked for a motion to enter into a public hearing. Mayor Pro Tem Smith made a motion to enter into a public hearing on Special Exception Request #2019-04: Request is a special exception to allow a manufactured home to be placed in an R-2 zone (single family residence). The property is located at 720 Royal Lane, Sandersville, GA 31082, Parcel#S34 010A Owned by Kacedric James. Council Member Brown seconded and the motion passed unanimously.

 

 

MOTION TO APPROVE A SPECIAL EXCEPTION REQUEST# 2019-04: REQUEST IS A SPECIAL EXCEPTION TO ALLOW A MANUFACTURED HOME TO BE PLACED IN AN R-2 ZONE (SINGLE FAMILY RESIDENCE). THE PROPERTY IS LOCATED AT 720 ROYAL LANE, SANDERSVILLE, GA 31082, PARCEL #S34 010A OWNED BY KACEDRIC JAMES.

Council Member Davis made a motion to approve a special exception request# 2019-04: Request is a Special Exception to allow a Manufactured Home to be placed in an R-2 zone (single family residence). The property is located at 720 Royal Lane, Sandersville, Ga 31082, parcel #S34 010 a owned by Kacedric James. Council Member Brown seconded and the motion passed unanimously.

 

 

MOTION TO APPROVE BEN SALTER AND ROBERT JAMES TO THE P&Z BOARD FOR A 3 YEAR TERM STARTING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2022.

Mayor Pro Tem Smith made a motion to approve Ben Salter and Robert James to the P&Z Board for a 3 year term starting January 1, 2020 and ending December 31, 2022. Council Member Watts seconded and the motion passed unanimously.

 

MOTION TO ADOPT RESOLUTION #2020-01: A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR AND FINANCE OFFICER TO OPEN A CHECKING ACCOUNT FOR THE 2018 CHIP GRANT.

Council Member Dennis made a motion to adopt Resolution #2020-01: A Resolution authorizing the City Administrator and Finance Officer to open a checking account for the 2018 Chip Grant. Council Member Davis seconded and the motion passed unanimously.

 

 

MOTION TO APPROVE CHANGE ORDER NO 1 TO L & L UTILITIES IN THE AMOUNT OF $4,000.00. FOR RIDGE ROAD AND ANDERSON DR. WATER LINE PROJECT.

Mayor Pro Tem Smith made a motion to approve change order No. 1 to L&L Utilities in the amount of $4,000.00 For Ridge Road and Anderson Dr. water line project. Council Member Dennis seconded and the motion passed unanimously.

 

 

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel and property matters. Council Member Brown seconded and the motion passed unanimously.

 

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.

 

 

                                                                                   

                             Jimmy Andrews, Mayor

 

                                                                                   

                                  Kandice Hartley, City Clerk

 

                                                                                   

                                                                        Date Approved

 

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City Council Meetings Called

Nov 18, 2019

Budget Retreat

CITY OF SANDERSVILLE, GEORGIA 

CITY COUNCIL BUDGET PLANNING RETREAT

November 18, 2019 

 

Expand Files

Sandersville City Council

Budget Retreat Meeting Minutes

November 18, 2019 – 4:00 P.M.

Fire Department Training Room

 

Council Members and City Employees present:      

Mayor Jimmy Andrews                                     Victor Cuyler, Police Chief

Mayor Pro Tem Jeffery Smith                           Robert Eubanks, Public Works Director

Council Member Mayme Dennis                                   Wayne Poole, Electric Department Director

Council Member Henry Watts                          Russell Riner, Fire Chief

Council Member Danny Brown                         Arron Holland, Purchasing Agent

Judy McCorkle, City Administrator                               Leslie Williams, Accounting Assistant

Kandice Hartley, City Clerk                                          Jason Gauntt, IT Consultant

Brianna Wiley, Finance Director                                    Dave Larson, Building Official

 

Absent: Council Member Jason Davis

 

Mayor Andrews called the November 18, 2019 Budget Retreat of the Sandersville City Council to order.

 

City Administrator McCorkle reviewed the current Finance Report through September 2019. 

 

City Administrator McCorkle then went over the budget assumptions for FY 2020. City Administrator McCorkle explained the increase of the Health Insurance and discussed looking at different benefit options for next year. Administrator McCorkle stated that the University of Georgia has completed the pay study. In order to implement the new pay plan and to be able to fund the increase of rising health cost, the city would need to increase the millage rate one mill.  The council then had discussions on the increase. Mayor Pro Tem Smith stated that he would like the city to raise the millage rate to 5.975 and not one mill. Administrator McCorkle stated that she did not think it would leave enough money in the reserve if we did not increase one mill.

 

Council Member Dennis proposed that the city get the old playground equipment out of the Maple Street Park and replace with all new playground equipment. Council Member Dennis stated that she would like this done by the first of December so the park could be dedicated to Mrs. Christine Harris on her 90th birthday. Public Works Director Eubanks stated that he had already gotten some prices on playground equipment. City Administrator McCorkle stated this would have to go through a bid process and that the city would need time to see if grant funds would be available. Mayor Pro Tem Smith suggested that the city go ahead and remove the old equipment, and get a new sign and have a ground breaking celebration for Mrs. Harris’s 90th Birthday. Mayor Pro Tem Smith stated that the project would take more time and did not need to be rushed. Mayor Andrews authorized Public Works Director Eubanks to go ahead and accept bids on the project.

 

Each department then reviewed their Capital Improvement Project requests.

 

With no further business to come before the City Council, Mayor Andrews adjourned the meeting.

 

 

 

                                                                                   

                               James W. Andrews, Mayor

 

 

                                                                                   

                              Kandice Hartley, City Clerk

 

 

                                                                                   

              Date Approved

 

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Jul 15, 2019

Joint Called City Council Meeting

 

WASHINGTON COUNTY BOARD OF COMMISSIONERS

AND

CITY OF SANDERSVILLE

JOINT CALLED MEETING AGENDA

July 15, 2019 - 4:00 P.M.

Sandersville Fire Department

 

 

1. Call to order by Chairman Horace Daniels and Mayor Jimmy Andrews

           

2. Invocation Mayor Pro tem Jeffery Smith

 

3. 2019 SPLOST 8 Revenue Projections and Proposed Distributions – Dustin Peebles & Judy McCorkle

 

4.  Washington County Level 1 and Level 2 Projects – Dustin Peebles

 

5. City of Sandersville – Level 2 Projects – Judy McCorkle

 

6. Discussion of Intergovernmental Agreement – Judy McCorkle & Dustin Peebles

 

4. Motion to adopt a Resolution of the Board of Commissioners of Washington County approving and authorizing the execution of an intergovernmental agreement between Washington County and the Municipalities of Washington County relating to the application of SPLOST funds.  Chairman Horace Daniels. (Attachment A)

 

5. Motion to adopt a Resolution approving and authorizing execution by the Mayor and City Clerk of the City of Sandersville of an intergovernmental agreement between Washington/County and the Municipalities of Washington County concerning a one percent special purpose local option sales and use tax enacted pursuant to O.C.G.A. 48-8-110 ET SEQ.; repealing prior resolutions in conflict; and for other purposes.  Mayor Jimmy Andrews. (Attachment B)

 

6. Motion of adopt a Resolution of the Washington County Board of Commissioners imposing a County one percent special purpose Local Option Sales and Use Tax as authorized by Part 1 of Article 3 of Chapter 8 of Title 48 of the Official Code of Georgia Annotated; specifying the purposes for which the proceeds of such tax are to be used; specifying the period of time for  which such tax shall be imposed; specifying the estimated cost of the facilities to be funded from the proceeds of such tax; requesting the election superintendent to call an election of the voters of Washington County to approve the imposition of such sales and use tax; approving the form of ballot to be used in such an election; and for other purposes. Chairman Horace Daniels. (Attachment C)

 

7. Other Business

 

8. Motion to adjourn – Chairman Horace Daniels

 

9. Motion to adjourn – Mayor Jimmy Andrews

Expand Files

Sandersville City Council & Washington County Board of Commissioners
Joint Called Meeting Minutes
July 15, 2019 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                             

Mayor Pro Tem Jeffery Smith                       

Council Member Henry Watts                                   

Council Member Mayme Dennis                               

Judy McCorkle, City Administrator                          

Kandice Hartley, City Clerk

Keenan Howard, City Attorney

Brianna Wiley, Finance Officer

Dave Larson, Building Official                                 

                                   

 

Absent: Jason Davis and Danny Brown

 

Mayor Andrews called the July 15, 2019 meeting of the Sandersville City Council to order.

 

City Administrator of Davisboro Daniel Thomas gave the invocation.

 

County Administrator Dustin Peebles reviewed and passed out the 2019 SPLOST 8 Revenue projections and proposed distributions to the County Commissioners and City Council Members. Administrator Peebles explained that the Jail and the Radio System comes off the top of the 14,040,000.00 leaving 5,840,0000.00 to be divided among the municipalities. City Administrator McCorkle went on to explain that the formula is based on population served, Commercial and Industrial value, and General Fund expenditures. City Administrator of Davisboro Daniel Thomas explained that this formula is hurting the small cities, and the other cities were not aware that this meeting was taking place and a vote would be taken. City Administrator McCorkle stated that this meeting was advertised and that herself and the County Administrator met and explained this to the cities in a meeting on July 11th. Commissioner Hitchcock said that Riddleville was not going to have any money to operate. Council Member Dennis questioned the County Commissioners what were they going to be willing to give these smaller cities so that they will not suffer as bad. Chairman Daniels said if the County gives up 1% of their divided percent and the City of Sandersville gives up 1% of their percentage it would help the smaller cities. Council Member Dennis explained it was not fair for the City of Sandersville to give the same percentage as the County. City of Sandersville Mayor Pro Tem Smith asked if it would satisfy the smaller communities if the City of Sandersville gave 1% of their portion to the smaller communities. City of Davisboro City Administrator Thomas stated that it would still not be much help to Riddleville, and questioned couldn’t something else be done to the formula to give them closer to what they were receiving from previous SPLOST disbursements. County Administrator Peebles refigured the figures in the formula. Mayor Andrews stated that these smaller communities were not required to help fund other benefits that the City of Sandersville is required to help such as the Animal Control services, the library and the senior center to name a few. Commissioner Hitchcock stated that unless the commercial land factor was taken out of the formula the smaller cities would always suffer.  Mayor Pro Tem questioned what the millage rate was in Riddleville or maybe they need to take a look at their water rates to help make up the difference. After further discussion the City of Sandersville decided they would give up 1% of their distributed funds to be divided to the smaller communities.

 

MOTION TO ALLOCATE 1% OF THE DISTRIBUTED AMOUNT THAT THE CITY OF SANDERSVILLE WOULD RECEIVE FROM SPLOST BACK TO BE DIVIDED AMONG THE SMALLER COMMUNITIES.

Mayor Pro Tem made a motion to allocate 1% of the distributed SPLOST amount that the City of Sandersville would receive to be put towards the smaller communities based on the current formula. Council Member Watts seconded and the motion passed unanimously.

 

MOTION TO TABLE THE RESOLUTION APPROVING  AN INTERGOVERMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY AND THE MUNICIPALITIES OF WASHINGTON COUNTY CONCERNING A ONE PERCENT SPECIAL PURPOSE LOCAL OPTION SALES AND USE TAX ENACTED PURSUANT TO OCGA 48-8-110 ET SEQ; REPEALING PRIOR RESOLUTIONS IN CONFLICT; AND FOR OTHER PURPOSES.

Council Member Dennis made a motion to table the intergovernmental agreement between Washington County and the Municipalities of Washington county concerning a one percent special purpose local option sales and use tax. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Dennis made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.

 

 

                                                                                   

                            Jimmy Andrews, Mayor 

 

 

                                                                                   

                                  Kandice Hartley, City Clerk

 

 

                                                                                   

              Date Approved

 

Expand Files

May 3, 2019

Called City Council Meeting

CITY OF SANDERSVILLE

CALLED COUNCIL MEETING AGENDA

May 3, 2019 - 10:30 A.M.

City Hall Conference Room

 

 

 

1. Call to order by Mayor Andrews

 

2. Discussion of USDA Water and Sewer projects

           

3.  Motion to enter into an executive session to discuss personnel, legal or property matters.

 

4. Other Business

 

5. Adjourn

Expand Files

Apr 1, 2019

Joint Called Meeting with Planning & Zoning Board

CITY OF SANDERSVILLE

JOINT CALLED MEETING OF THE

SANDERSVILLE CITY COUNCIL AND THE PLANNING AND ZONING BOARD

CALLED MEETING AGENDA

April 1, 2019 - 4:00 P.M.

City Council Chambers

 

 

 

 

  1. Call to order by Mayor Andrews

 

  1. Discussion of the proposed mobile home ordinance revisions by the Mayor and Council Members and the Planning and Zoning Board members.  

 

  1. Other Reports

 

  1. Adjourn

Expand Files

Joint Called Meeting of the Sandersville City Council
and the Planning & Zoning Board
Meeting Minutes
City of Sandersville Council Chambers
April 1, 2019 – 4:00 P.M.

 

City Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                    Russell Riner, Chief SFD

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Dave Larson, Building Official

Council Member Jason Davis                                     Brianna Wiley, Finance Director

Keenan Howard, City Attorney                                 Karrie Brown, City Clerk

Judy McCorkle, City Administrator                          

 

Planning & Zoning Board Members present:

Robert James, Vic-Chairman                                      Mike Wiggins

Carolyn Bloodsaw                                                      Ben Salter

Rita Hunt

 

Mayor Andrews called the April 1, 2019 joint called meeting of the Sandersville City Council and the Planning and Zoning Board to order at 4:00 p.m.

 

Mayor Andrews stated there would be no working session today. He noted this is a joint working session with the City Council and the Planning and Zoning Board to discuss proposed changes to the mobile home and other zoning ordinances. Mayor Andrews stated this meeting is not a public hearing. He stated the City Council will hold a public hearing on April 15th at 4:00 p.m.

 

Mayor Andrews then asked the Planning & Zoning Board members to introduce themselves. Board Members Mike Wiggins, Ben Salter, and Rita Hunt were present at this time. Mayor Andrews stated there is not a quorum of P&Z Board members present at the time. Mayor Andrews stated he would like to start the discussion. Board Members Robert James and Carolyn Bloodsaw both joined the meeting after the discussion started.

 

P&Z Board Member Mike Wiggins started the discussion by stating that in the proposed ordinance changes, the minimum square feet allowed in an R-4 zone is 1200. He would like to see this changed to 900 square feet because 1200 square feet may not be affordable for some people. He also noted that R-3 zones only have a 900 square feet requirement. Building Official Larson noted the current ordinance refers to a required size by width and length in the R-4 zone and not the square feet.

 

Mr. Wiggins also discussed the proposed change to the required roof pitch, which is currently 3/12 and is proposed to change to 5/12.  

 

P & Z Board Member Carolyn Bloodsaw stated that people build homes and then when someone places a mobile home in that same neighborhood, it depreciates the value of the homes. Board Member Rita Hunt stated she agrees with Ms. Bloodsaw.

 

The Mayor and Council Members and the Planning and Zoning Board further discussed the proposed ordinance changes including the minimum square feet requirement and the roof pitch requirement. They also discussed allowing special exceptions instead of rezoning areas of the City that have a majority of mobile homes.

 

The Mayor and Council Members asked the Planning and Zoning Board Members for a recommendation on the proposed zoning ordinance revisions.

 

With a quorum present, Building and Zoning Board Vice-Chair Robert James officially called the Planning and Zoning Board meeting to order.

 

MOTION TO RECOMMEND THE PROPOSED ZONING ORDINANCE REVISIONS WITH TWO CHANGES

Board Member Rita Hunt made a motion to recommend the proposed zoning ordinance revisions be passed by the Sandersville City Council with two changes: 1. the roof pitch requirement be a minimum of 4/12 in all zones and 2. The square foot requirement for all residential structures in all zones be a minimum of 1,200. Board Member Carolyn Bloodsaw seconded the motion. The vote was taken and the motion passed 3 to 1 with favorable votes from Board Members Rita Hunt, Carolyn Bloodsaw, and Ben Salter. Board Member Mike Wiggins voted against the motion.

 

PLANNING & ZONING BOARD ADJOURNMENT

With no further business, Board Member Salter made a motion to adjourn the meeting. Board Member Bloodsaw seconded and the meeting was unanimously adjourned.

 

Mayor Andrews asked if anyone in the audience would like to address the Council at the time. No one came forward. Mayor Andrews adjourned the called joint meeting at 5:00 p.m. and noted there would be a short break before the Council meeting starts.

Expand Files

Public Hearing

Apr 15, 2019

Public Hearing

CITY OF SANDERSVILLE

PUBLIC HEARING AGENDA

April 15, 2019 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Open Public Hearing by Mayor Andrews:

A Public Hearing on the proposed Ordinance #2019-01: An Ordinance of the Mayor and Council of Sandersville, Georgia, for the purpose of amending and readopting the zoning ordinance of the City of Sandersville; providing the standards for the exercise of the zoning power; providing the policies and procedures for calling and conducting public hearings on zoning decisions; amending regulations pertaining to manufactured homes; amending regulations pertaining to sign structures; amending and readopting the official zoning map; repealing conflicting provisions; and for other purposes.

 

3. Close Public Hearing by Mayor Andrews

           

4. Other Business.

 

5. Adjourn

Expand Files

Sandersville City Council

Public Hearing Minutes

April 15 2019 – 4:05 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                    Wayne Poole, Electric Department Director

Council Member Mayme Dennis                                Robert Eubanks, Public Works Director

Council Member Jason Davis                                     Dave Larson, Building Official

Keenan Howard, City Attorney                                 Brianna Wiley, Finance Director

Judy McCorkle, City Administrator                           Karrie Brown, City Clerk

Victor Cuyler, Chief SPD

 

Absent: Council Member Watts and Council Member Danny Brown

 

Mayor Andrews called the meeting to order at 4:05 p.m. He noted that Council Member Watts and Council Member Brown will be joining the meeting a little later.

 

Mayor Andrews then introduced Attorney Brandon Bowen, who helped the City draft the revised Zoning Ordinance that is being proposed. Mayor Andrews explained that the proposed ordinance revisions will only affect properties inside the City of Sandersville. He also noted that ordinances are supposed to maintain the quality of life as well as protect neighborhoods.

 

Mayor Andrews asked Attorney Brandon Bowen to give a brief summary of the ordinance revisions before he opens the public hearing.

 

Attorney Bowen stated that he has been working with Building Official Larson as well as the Mayor and Council Members to draft the proposed zoning ordinance revision. Mr. Bowen then explained the following proposed revisions to the zoning ordinance:

  • Mobile homes will be allowed in R-4 zones by right with certain requirements

  • Mobile homes will be allowed in all other zones by special exception with criteria determined to be consistent with the existing neighborhood

  • All single family structures require a minimum of a 5/12 roof pitch

  • All single family structures require a minimum of 1,200 square feet

  • A permitting process will be updated for used mobile homes to determine what shape they are in prior to being brought in to the City

  • The sign ordinance will be updated to current language and will allow regulations to be suitable for the location

  • The zoning power exercise for rezoning or special use considerations will be updated to comply with the zoning procedures law

  • The official zoning map will be required to be signed and dated by the Mayor as it is periodically updated


    Attorney Bowen added that if the zoning ordinance amendment is passed, the moratorium on mobile homes will be repealed. Mr. Bowen then asked if there were any questions.

     

    Mayor Andrews asked about the requirements for replacing existing mobile homes. Mr. Bowen explained that if the mobile home is being replaced due to an accident or damage, the property owner will have six months to replace it with a similar mobile home. If the replacement is not accident or damage related, or if the six months has passed, the property owner will have to comply with the new ordinance revisions.

     

    Mayor Andrews then opened up the public hearing. He asked if anyone was here to speak in favor of the proposed zoning ordinance revision.

     

    Ms. Priscilla Hilson, 302 Carver Street, had questions about how the new ordinance would affect her placing a single wide mobile home on a lot for her elderly mother. Council Member Dennis explained the square feet requirements of the new ordinance. Mayor Pro Tem Smith added that she would have to apply for a special exception and advised Ms. Hilson not to make a purchase until she received approval.

     

    No one else spoke in favor of the proposed ordinance revision. Mayor Andrews then asked if anyone was here to speak in opposition of the proposed zoning ordinance revision

     

    Mark Hodges, 937 West Church Street, stated he manages the trailer park. Although he is in favor of the ordinance revision, he has some objections to the requirements for the R-4 zone. Mr. Hodges passed out a map of the trailer park and noted that some of the lot sizes would not accommodate the new square feet requirement. The Council discussed whether a variance could be issued if the required square feet requirement was greater that the size of the lot.

     

    Jay Hamilton with the Georgia Manufactured Housing Association stated they cater to low income people for affordable housing. He gave the national averages for the cost of manufactured housing versus the cost of a stick built home.

     

    Natalie Wiley, owner of Wiley Home Center, stated that the square feet requirement and the roof pitch could be an affordability issue for people. Ms. Wiley also discussed the underpinning requirements that could affect the costs of purchasing a mobile home.

     

    Council Member Dennis then discussed the national averages for mobile homes versus the costs of building a home with Mr. Jay Hamilton with the Georgia Manufactured Housing Association.

     

    David Tapley, 236 N Linton Forest Dr, stated the imposed square feet requirement for mobile homes may price people out of the rental business because they won’t be able to charge affordable rent prices.

     

    David Tapley Jr., stated he owns land in the City on Jordan Mill Road. He had plans to develop this property into a mobile home park. Mr. Tapley added that he may have to contest the ordinance.

     

    With no one else requesting to speak, Mayor Andrews adjourned the Public Hearing at 4:55 p.m.

Expand Files

City Council Working Session

Aug 3, 2020

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

August 3, 2020 - 4:00 P.M.

City Council Chambers

Dial-in number : (602) 580-9872 Access code: 5370255#

 

1. Call to order by Mayor Andrews

2. Recognitions: None

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            Brianna Wiley, Finance Officer

Kandice Hartley, City Clerk

Andrew Simpson, Economic Development Director

4. City Administrator Report

5. City Attorney Report

6. Council Reports:

Mayor Andrews

Mayor Pro Tem Smith

Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

July 20, 2020 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Dave Larson, Community Development

Council Member Mayme Dennis                                Ken Parker, Captain SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Russell Riner, Fire Chief

Judy McCorkle, City Administrator                           Brianna Wiley, Finance Director

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk                          

                                                                                                                                                                               

Mayor Andrews called the working session to order at 4:00 p.m.

 

Department Reports

Captain Parker updated the council on recent shootings within the city.  Captain Parker also stated that out of town gang activity is starting to move into our city, and the police department is aware and working to keep it under control.

 

Fire Chief Riner stated that due to COVID-19 numbers rising in the area he has cancelled Fire meetings until further notice. Council Member Dennis stated that we need to have drive-thru testing centers available since the numbers are on the rise.

 

Electric Director Poole stated that the line crews have been around town replacing bulbs. Director Poole also stated that employee Kyle Watkins would be going to grounds man school and Bennett Barnes would be attending lineman school soon.

 

Public Works Director Eubanks reviewed change orders for L & L Utilities that were on the agenda. Council Member Dennis expressed concern for all the recent change orders that are taking place. Director Eubanks agreed and stated he would meet with L & L Utilities to express the concern of all the change orders. Mayor Andrews stated that he has seen a lot of leaf and limb piles that have been out for a long time and questioned when this would be taken care of. Director Eubanks explained to the Mayor how the process works. Mayor Andrews questioned if more code enforcement was needed in order to keep track of the properties where yard debris is not being removed. Council Member Dennis stated that the Christine C. Harris Park dedication would need to be put off until after COVID-19 numbers slowed down. Council Member Dennis stated that the police department needed to still be patrolling this area, as bigger kids are still taking over the park.

 

Building Official Dave Larson stated that he would be having a P&Z meeting at the end of the month for a zone variance and for amending the Mobile Home Ordinance.

 

Administrator McCorkle then reviewed items on the Agenda. Attorney Howard stated that he did an easement for the Elderite sign and that if the signed was placed in the City right of way the city would have do an easement. Council Member Dennis stated that she would like a nicer looking historical sign and for the process to be done the correct way. Attorney Howard stated that if the sign was placed on private property they would have to get the owner of the property’s permission to erect the sign on their property.  Council Member Davis stated that the DDA could purchase historical signs using tourism funds. Attorney Howard stated the easement to place the signs on the right of way could be tabled to see if it can be done through the DDA.

 

Council Member Dennis and Attorney Howard then had discussion on the choke hold policy for the police department. Attorney Howard stated that he would set up a time for Council Member Dennis and Chief Cuyler to review the policy. Attorney Howard also updated the council on the Georgia Hi-Lo trails and the tourism that it attracts. Mayor Pro Tem Smith also mentioned that these trails are very neat and attract people from all over.

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Jul 20, 2020

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

July 20, 2020 - 4:00 P.M.

City Council Chambers

Dial-in number : (712) 770-4035 Access code: 394753#

 

1. Call to order by Mayor Andrews

2. Recognitions:

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            Brianna Wiley, Finance Officer

Kandice Hartley, City Clerk

Andrew Simpson, Economic Development Director

4. City Administrator Report

5. City Attorney Report

6. Council Reports:

Mayor Andrews

Mayor Pro Tem Smith

Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

7. Other Reports

 

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Jul 6, 2020

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

July 6, 2020 - 4:00 P.M.

City Council Chambers

Dial-in number : (712) 770-4035 Access code: 394753#

 

1. Call to order by Mayor Andrews

2. Recognitions:

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            Brianna Wiley, Finance Officer

Kandice Hartley, City Clerk

Andrew Simpson, Economic Development Director

4. City Administrator Report

5. City Attorney Report

6. Council Reports:

Mayor Andrews

Mayor Pro Tem Smith

Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

7. Other Reports

 

 

 

 

 

Expand Files

Mar 16, 2020

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

March 16, 2020 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Community Development Director
            Brianna Wiley, Finance Officer

Kandice Hartley, City Clerk

Andrew Simpson, Economic Development Director

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

Mayor Andrews

Mayor Pro Tem Smith

Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

March 16, 2020 – 4:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Andrew Simpson, Economic Development

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Russell Riner, Fire Chief

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk

Judy McCorkle, City Administrator                           Brianna Wiley, Finance Director                                                                                                                                                               

Mayor Andrews called the working session to order at 4:00 p.m.

Department Reports

Police Chief Cuyler stated he is working on an internship program with the local colleges. Chief Cuyler stated that he would have a policy for the council to review and adopt when it is completed. Mayor Andrews stated that the Police Department and Sheriff’s Department have been working a lot of cases together, and it would be beneficial to move forward with the department being deputized. Mayor Pro Tem Smith stated that protocol needs to be put in place so that rules and guidelines are clear when an officer is to respond. Council Member Dennis expressed her concerns stating that the chain of command and polices need to be very clear before moving forward. Administrator McCorkle stated that she would meet with Chief Cuyler and they work on getting a protocol recommendation. Mayor Pro Tem Smith stated that he witnessed Officer Keyerika Yorker apprehending a suspect at the Jet 70 and complemented her tactics on a job well done.

Administrator McCorkle passed out a proposal for the council to review on actions the City will be taking to adhere to the guideline set by the President and the Governor as related to COVID-19. Administrator McCorkle reviewed the COVID-19 action plan: travel to training and conferences must be cancelled, closing the lobby of City Hall to the public during the busiest days, only accepting payment at the drive thru using both lanes, telephone, online, mail, and the night box, limit the number of Council Meetings, and other public meetings where a crowd of 10 or more would be present.  Administrator McCorkle stated the five dollar convenience fee to pay over the phone needs to be temporarily waived. Council Member Dennis questioned if any other late fees would be waived. Administrator McCorkle said we will take discuss waiving the late fees on a case by case basis. Administrator McCorkle stated that the schools have closed until April 13th and she is requesting that on an as needed basis employees be allowed to be off without charging sick and vacation time.

Fire Chief Riner gave the latest update and report on COVID-19, stating that the Governor has declared this as a State of Emergency. Fire Chief Riner stated he would be updating everyone as he had new information. Chief Riner also stated that Ricky Beal longtime firefighter with the City of Sandersville recently passed away and would be greatly missed by the Fire Department.

Electric Director Poole stated that his crew got the second drive-thru lane working for City Hall to help relieve the traffic that would be coming through to make payments on the days the lobby is closed. Director Poole also stated that ECG safety trainings have been cancelled due to COVID-19.

Public Works Director Eubanks gave an update on the USDA projects. The Treatment Plant project would be delayed due to the project manager being from Canada and cannot leave because of flight cancellations due to the COVID-19. Director Eubanks also stated that the he did a traffic study on Elder Street and read the statistics to the Council stating that the traffic study count did not warrant speed bumps. Chief Cuyler stated that he placed a police car on Floyd Street to record the traffic and speed on Floyd Street and by the traffic count and speed this street would not warrant speed bumps either. Council then had discussions on creating a criteria on getting speed bumps put on streets throughout the City.

Mayor Andrews asked for an update on the Christine E. Harris park playground equipment. Director Eubanks stated that the bids came in high so they were looking for alternative play equipment for a lower price. Mayor Andrews also asked Public Works Director to make sure campaign signs are out of the right of way, the crews need to take them back to the shop and whomever is campaigning can pick the signs up there. Mayor Andrews also asked Public Works Director to look at getting community service workers to clean up the sides of the road on Sunhill Road. 

 Community Development Director Larson stated there is a public hearing on the regular Agenda to allow vinyl siding to a mobile home at 720 Royal Lane. Council Member Davis questioned why the vinyl siding requirement was not allowed to be a part of the mobile Home Ordinance. Director Larson stated that under the mobile home ordinance it is required to have a variance for this request. Director Larson stated that he does encourage applicants to include all special exception and variance under one request to keep from having to have separate public hearings. Director Larson asked the council to suspend upcoming public hearings due to COVID-19.

Finance Director Wiley stated that court has been suspended until April 20, 2020 due to COVID-19. Director Wiley stated there is a budget amendment on the regular agenda to true up 2019 expenditures and expenses.

Economic Development Director Simpson stated that the 2nd Friday events for April would be cancelled due to COVID-19. Director Simpson stated that the DDA would like the council to appoint Ann Knox Hodges, and David Brooker to the DDA board.   

Other Business: None

EXECUTIVE SESSION

Council Member Brown made a motion to enter into an Executive Session to discuss personnel and property matters. Council Member Dennis seconded and the motion passed unanimously.

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Feb 17, 2020

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

February 17, 2020 - 4:00 P.M.

City Council Chambers

1. Call to order by Mayor Andrews

 

2. Recognitions:

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Community Development Director

            Brianna Wiley, Finance Officer

            Kandice Hartley, City Clerk

            Andrew Simpson, Economic Development Director

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

Mayor Andrews

Mayor Pro Tem Smith

Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

February 17, 2020 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Andrew Simpson, Economic Development

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Russell Riner, Fire Chief

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk

Judy McCorkle, City Administrator                           Brianna Wiley, Finance Director

                                                                                                                                                                               

Mayor Andrews called the working session to order at 4:00 p.m.

 

Department Reports

Police Chief Cuyler stated he didn’t have anything to report at this time.

 

Fire Chief Riner thanked the council for their support during the loss of his mother. Mayor Andrews stated she was an admired public servant and would be missed.

 

Electric Director Poole stated that tree trimmers have begun trimming. Director Poole stated that the pole inspections have been completed with only 10 rejects out of 200 inspections.

 

Public Works Director Eubanks stated that the water department has been very busy with all the rain and is having to work all hours to keep up. Director Eubanks stated the water department crew has worked very hard and handled all the incidents very well. Mayor Andrews also stated that he had been out on site during some of the breaks and the crews did a great job at getting the breaks taken care of in a timely manner. Director Eubanks stated that Popco requested a 120 day extension. City Administrator McCorkle stated that they would need to send a change order for the council to vote on. Director Eubanks stated he would need the council to vote to give him approval for Popco to submit a change order. Mayor Andrews asked Director Eubanks to take a look at potholes in the road on E. Church and B. Chapman Street. Mayor Andrews asked for an update on the speed bumps on E. Elder Street. Director Eubanks stated that he was going to get a traffic count to see if it warrants speed bumps or not. Mayor Pro Tem Smith stated that there needs to be criteria put in place for a street to warrant speed bumps. Mayor Pro Tem Smith asked Director Eubanks to get a cost and look into the more permanent speed humps that some cities have. Council Member Watts stated that he didn’t think E. Elder would need speed bumps, but West Floyd is becoming a race track. Mayor Pro Tem stated that Floyd Street is like his street on Church Street it is a thoroughfare for a lot of traffic.

 

Community Development Director Larson stated the tree board was recommending Matthew Shelton to be appointed to the Tree Board.

 

Economic Development Director Simpson stated that he has been continuing to work on the 2nd Friday events that would be scheduled April-October. Director Simpson asked the Mayor and Council to let them know when they had ideas for events. Director Simpson also stated that he has been working on the website and should have a fresh new look in the next couple of months. 

 

Council Member Dennis asked for an update on the bids for the Playground equipment for the Christine Harris Park. Finance Director stated that the bid opening would be in March.

 

Mayor Andrews stated that the Police Department would be having a gang awareness meeting on February 27th at the Council Chambers at 6 p.m. and encouraged everyone to come.

 

Other Business: None

 

EXECUTIVE SESSION

Council Member Brown made a motion to enter into an Executive Session to discuss personnel and property matters. Council Member Dennis seconded and the motion passed unanimously.

 

 

 

 

 

 

Expand Files

Feb 3, 2020

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

February 3, 2020 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            Brianna Wiley, Finance Officer

Kandice Hartley, City Clerk

Andrew Simpson, Economic Development Director

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

Mayor Andrews

Mayor Pro Tem Smith

Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

February 3, 2020 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Andrew Simpson, Economic Development

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Brianna Wiley, Finance Director

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk

Judy McCorkle, City Administrator                          

                                                                                                                                                                               

Mayor Andrews called the working session to order at 4:00 p.m

 

Recognitions:

Mayor Andrews stated that the Fire Chief Russell Riner’s mother, former Mayor Pro Tem Martha Riner, passed away today. Mayor Andrews stated that he had a request from the Library Board to be voted on during the regular meeting to appoint Dianne Mathis for another three-year term beginning January 1, 2020 – December 31, 2023.

 

Police Chief Cuyler reviewed the January report for the Police Department and Animal Control.

 

Electric Director Poole stated that the schedule of fees would be on the regular agenda and that he would be adding the fees for LED bulbs for security lights, stating this would save the City money over time.

 

Public Works Director Eubanks stated that one of the six aerators at the Treatment Plant needs to be replaced. The cost of the new aerator would be $8,100. Director Eubanks also stated that on the regular agenda is a correction from last meeting for the approval for an invoice to be paid to Shockley Plumbing for an emergency repair to slip line the sewer on North Harris Street. Director Eubanks stated that the invoice for this repair was on the previous agenda and was awarded to the wrong contractor. Director Eubanks then gave the council an update on all the public works projects going on. Administrator McCorkle stated that maybe in lieu of the next working session Director Eubanks could show the council the new Treatment Plant upgrades.

 

Community Development Director Larson stated he is recommending adding a fee to the schedule of fees for a Certificate of Occupancy when it is not associated with a permit.

 

Economic Development Director Simpson thanked the Mayor and Council Member Brown for meeting and touring the opportunity sites downtown for murals.

 

Attorney Howard stated that the deed for the North Harris property has been signed so progress should be made soon. Attorney Howard also stated that Judge Evans was back and recovered from his recent procedure.

 

Other Business: None

 

 

 

 

 

 

 

 

 

 

 

 

 

Expand Files

Jan 21, 2020

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

January 21, 2020 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            Brianna Wiley, Finance Officer

            Kandice Hartley, City Clerk

            Andrew Simpson, Economic Development Director

4. City Administrator Report

5. City Attorney Report

6. Council Reports:

Mayor Andrews

Mayor Pro Tem Smith

Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

February 17, 2020 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Andrew Simpson, Economic Development

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Russell Riner, Fire Chief

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk

Judy McCorkle, City Administrator                           Brianna Wiley, Finance Director

                                                                                                                                                                               

Mayor Andrews called the working session to order at 4:00 p.m.

 

Department Reports

Police Chief Cuyler stated he didn’t have anything to report at this time.

 

Fire Chief Riner thanked the council for their support during the loss of his mother. Mayor Andrews stated she was an admired public servant and would be missed.

 

Electric Director Poole stated that tree trimmers have begun trimming. Director Poole stated that the pole inspections have been completed with only 10 rejects out of 200 inspections.

 

Public Works Director Eubanks stated that the water department has been very busy with all the rain and is having to work all hours to keep up. Director Eubanks stated the water department crew has worked very hard and handled all the incidents very well. Mayor Andrews also stated that he had been out on site during some of the breaks and the crews did a great job at getting the breaks taken care of in a timely manner. Director Eubanks stated that Popco requested a 120 day extension. City Administrator McCorkle stated that they would need to send a change order for the council to vote on. Director Eubanks stated he would need the council to vote to give him approval for Popco to submit a change order. Mayor Andrews asked Director Eubanks to take a look at potholes in the road on E. Church and B. Chapman Street. Mayor Andrews asked for an update on the speed bumps on E. Elder Street. Director Eubanks stated that he was going to get a traffic count to see if it warrants speed bumps or not. Mayor Pro Tem Smith stated that there needs to be criteria put in place for a street to warrant speed bumps. Mayor Pro Tem Smith asked Director Eubanks to get a cost and look into the more permanent speed humps that some cities have. Council Member Watts stated that he didn’t think E. Elder would need speed bumps, but West Floyd is becoming a race track. Mayor Pro Tem stated that Floyd Street is like his street on Church Street it is a thoroughfare for a lot of traffic.

 

Community Development Director Larson stated the tree board was recommending Matthew Shelton to be appointed to the Tree Board.

 

Economic Development Director Simpson stated that he has been continuing to work on the 2nd Friday events that would be scheduled April-October. Director Simpson asked the Mayor and Council to let them know when they had ideas for events. Director Simpson also stated that he has been working on the website and should have a fresh new look in the next couple of months. 

 

Council Member Dennis asked for an update on the bids for the Playground equipment for the Christine Harris Park. Finance Director stated that the bid opening would be in March.

 

Mayor Andrews stated that the Police Department would be having a gang awareness meeting on February 27th at the Council Chambers at 6 p.m. and encouraged everyone to come.

 

Other Business: None

 

EXECUTIVE SESSION

Council Member Brown made a motion to enter into an Executive Session to discuss personnel and property matters. Council Member Dennis seconded and the motion passed unanimously.

 

 

 

 

Expand Files

Jan 6, 2020

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

January 6, 2020 - 4:00 P.M.

City Council Chambers

1. Call to order by Mayor Andrews

2. Recognitions:

Oath of Office for Elected Officials- Attorney Keenan Howard

2019 Milestone Anniversaries

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            Brianna Wiley, Finance Officer

           Kandice Hartley, City Clerk

           Andrew Simpson, Economic Development Director

4. City Administrator Report

5. City Attorney Report

6. Council Reports:

Mayor Andrews

Mayor Pro Tem Smith

Council Member Dennis

Council Member Watts

 Council Member Brown

 Council Member Davis

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

January 6, 2020 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Wayne Poole, Electric Department Director

Mayor Pro Tem Jeffery Smith                        Dave Larson, Building Official

Council Member Danny Brown                                  Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Russell Riner, Fire Chief

Council Member Mayme Dennis                                Brianna Wiley, Finance Director

Kennan Howard, City Attorney                                 Kandice Hartley, City Clerk

Judy McCorkle, City Administrator                           Andrew Simpson, Economic Development

                                                                                                                                                                                               

Mayor Andrews called the working session to order at 4:12 p.m

 

Recognitions:

Mayor Andrews stated that this was the first meeting of the year and Attorney Howard would be renewing the oath of office for the Mayor and City Council Members. Attorney Howard then had the Mayor and Council Members repeat the Oath of Office. Mayor Andrews thanked the City of Sandersville and allowing him another term.

 

Mayor Andrews and City Clerk Hartley recognized employees with 5, 10, 15, and 30 year milestone anniversaries in 2019 and presented commemorative key chains to those employees.

 

Department Reports:

Police Chief Cuyler reviewed the 2019 annual report for the Police Department.

 

Fire Chief Riner stated that the new fire fighter tanker will be voted on at the next commissioners meeting. Council Member Dennis questioned how the truck would be funded. Fire Chief Riner stated that it is a part of our agreement with the county. Fire Chief Riner also stated that he had a new volunteer firefighter and classes would be starting next month.

 

Electric Director Poole stated that his crew was working getting the Christmas decorations down. DOT would also be upgrading the traffic signal at the intersection at McCarty Street and Hospital Road.

 

Public Works Director Eubanks stated that there was a change order on the agenda for L&L Utilities for a decrease in the amount of $4,000.

 

Building Official Larson stated that there are two public hearings on special exceptions on the regular agenda. Building Official Larson stated that the staff and the P&Z recommendation was to approve both special exceptions.

 

Finance Director Wiley stated that there is an item on the Agenda for opening a bank account for the 2018 CHIP Grant.

Council Member Davis jointed the meeting and Attorney Howard renewed his Oath of Office.

 

Economic Development Director Simpson stated that he will have an update for the next meeting.

 

Administrator McCorkle stated that it has already been a busy year, but there a lot of good things happening and new projects continuing into this New Year.

 

Council Reports:

Mayor Andrews stated that former Willie Daniels who served in the police department for 29 years passed away and would be missed. Mayor Andrews passed out the new committee assignments for the New Year to all the council members. Mayor Andrews stated this year he wanted the council to be thinking about changes to the City Charter as it pertains to appointment of Department Heads, and the City changing to a City Manager type of government. Mayor Andrews stated that this didn’t need to be discussed tonight but wants everyone to be thinking and researching what would be best for the City.

 

Mayor Pro Tem Smith stated that he has served for almost 20 and years is honored to be a part of the City and is looking forward to the New Year ahead.

 

Council Member Dennis thanked District 1 for allowing her to serve another term. Council Member Dennis stated that she would not be in favor for any charter changes as it pertains to Department Heads and changing to a City Manager form of government. Council Member Dennis stated that the new park sign looked great, and questioned the status of bidding and getting the playground equipment. Council Member Dennis also stated that careful consideration and research was going into the plaques for the park.

 

Council Member Watts stated that he is happy to be here stating he had seen a lot of good things happen to the City over the years.

 

Council Member Brown stated that he was looking forward to the New Year and proud to serve District 3. Council Member Brown stated that he felt the City Council works well together and the City employees are the best around.

 

Council Member Davis stated that this had been another good year. Council Member Davis also stated that the Council worked well together and look forward to a lot of good things happening this year.

 

Connie Burley with Archway stated that she would have an update in February.

 

City resident Ms. Barrow asked the council to consider offering gun safety classes for the community.

 

City resident Ms. Montford asked if the City would go ahead and have the Martin Luther King flags put up on the light poles around town.

 

Other Business: None.

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