City Council Working Session

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July 16, 2018 @ 4:00 p.m.
City Council Chambers

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July 16, 2018 - 4:00 P.M.

City Council Chambers



1. Call to order by Mayor Andrews


2. Recognitions: Richard Brown, Jeffrey Burnett and Calvin Cason



3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            Brianna Wiley, Finance Officer

             Karrie Brown, City Clerk


4. City Administrator Report


5. City Attorney Report


6. Council Reports:

           Mayor Andrews

           Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis


7. Other Reports

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Sandersville City Council

Working Session Minutes

July 16, 2018 – 4:00 P.M.


Council Members and City Employees present:

Mayor Jimmy Andrews                                              Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                     Victor Cuyler, Chief SPD

Council Member Mayme Dennis                                Russell Riner, Chief SFD

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Dave Larson, Building Official

Council Member Jason Davis                                    Brianna Wiley, Finance Director

Robert Wynne, City Attorney                                     Karrie Brown, City Clerk


Mayor Andrews called the working session to order at 4:00 p.m. Mayor Andrews noted that Electric Director Wayne Poole is on vacation today and Council Member Dennis should be in attendance before the business meeting at 5:00 p.m.



Carolyn Dallas, Field Representative with Congressman Jody Hice’s Office, announced there will be a Town Hall meeting on Thursday, July 19th from 10:30 a.m. until 12:30 p.m. in the City Council Chambers. There will be field representatives from both Congressman Hice and Senator Perdue’s offices. Anyone who may need help with a federal agency or that has legislative questions should attend.


Department Reports:

Police Chief Cuyler gave the activity report for both the Police Department and Animal Control for June 2018. CID Captain Ken Parker reported that an arrest has been made in connection with the shooting of Officer Corey Haynes home.


Mayor Andrews then recognized employees Richard Brown, Jeffery Burnett, and Calvin Cason all who assisted a lady and her child getting out of her car after it caught on fire following a vehicle accident with a City truck. Mayor Andrews referred to these employees as “Hometown Heroes” and thanked them for their service.


Mayor Pro Tem Smith then discussed increasing visibility of City vehicles and equipment with additional lighting.


Fire Chief Riner stated the Fire Department held a live burn on June 23rd in which both Washington County and Jefferson County fire fighters participated. Also, the Code Red contract has been renewed with a decrease in the City’s annual portion from $5,000 to $4,250.


Public Works Director Eubanks stated there is a discrepancy in the amount of LMIG funding and that he is trying to get Sandersville’s portion increased. The 2 roads that he has in mind to submit for funding are North Avenue and East Church Street. The Council Members then discussed other roads that need improvements. Public Works Director Eubanks stated that all of the recent rain has caused issues with the storm drain on West Haynes Street. His crews have been working on repairs and hope to have this completed soon.


Public Works Director Eubanks stated he would like to add a change order for approval on the regular agenda for the East Haynes Street Roadway Improvement Project for an increase of $47,700. This change order is for changes to water services including moving an existing fire hydrant and adding a tap to an empty lot.


Council Member Brown stated there have been some mattresses dumped on his mother’s property, which is on Evergreen Drive. However, the dumping is on the backside of the property on Dogwood Circle. He asked Public Works Director Eubanks to look into this.


Public Works Director Eubanks stated he has received an invoice form the Georgia Department of Natural Resources in the amount of $8,700 for lab charges for the City’s drinking water. He asked that this invoice be added to the regular agenda for approval.


City Administrator McCorkle gave an update on the USDA water and sewer projects. She noted the project designs and plans have been approved and should be going to bid very soon.


Council Member Watts stated there are several roads in a mess with potholes and patches including Floyd Street, Temple Drive, Grant Street, and Lovett Street.


Council Member Dennis joined the meeting at 4:35 p.m.


Council Member Dennis added that Lanier Street has a lot of potholes. Also, Alfred C Carson Drive needs repairs. Public Works Director Eubanks responded there is limited funding for road projects and that all of the money for the last few years has gone to the East Haynes Street improvement project. Council Member Dennis asked that patches be made until funding is available for resurfacing.


Building Official Larson stated the Planning and Zoning Board will meet next Monday to consider corrections to the zoning map. The map will then be brought to Council at the next meeting for approval.


Finance Officer Wiley stated the FY 2017 audit has been completed by Wright & Wright PC. They will give a report at the next Council meeting. Also, there is a bid award on the regular agenda for the Police Department to purchase (4) Panasonic Toughbooks.


City Administrator Report

City Administrator McCorkle stated the park dedication has been scheduled for August 16th at 10:30 a.m. and formal invitations will be sent out. Also, she is working on sending out Requests for Proposals for the City’s sanitation contract.


City Attorney Report

City Attorney Wynne stated he is working with Public Works Director Eubanks on some land acquisitions. Also, he has the deed ready for Council approval for a portion of Loos Road to be conveyed to Thiele Kaolin Company. This will require a vote during the regular meeting.


Mayor and Council Reports

Mayor Andrews stated there is a discussion item on the regular agenda concerning the request to rename Deer Street as P.L. Braswell Way and also to change the name of the Maple Street Park. Council Member Dennis stated she is in favor of changing Deer Street to P.L. Braswell Way. However, she suggested not changing the name of Maple Street Park and instead, placing a plaque at the park to honor those who have served. Council Member Dennis noted that there were leaders, such as Mrs. Christine Harris, who were instrumental in establishing the Maple Street Park. She would not like to change the name and leave Mrs. Harris and others out of the name change. The Mayor and Council Members further discussed the name change requests and the consensus was to approve the street name change during the regular meeting and to look at placing a plaque in the Maple Street Park to honor those who helped establish the park as well as those who have served.


Mayor Andrews adjourned the Working Session at 4:50 p.m.

Posted by: Karrie Brown on Jul 12, 2018
Last Modified by: Karrie Brown on Aug 7, 2018

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