February 19, 2018 @ 4:00 p.m.
City Council Chambers
WORKING SESSION AGENDA
February 19, 2018 - 4:00 P.M.
City Council Chambers
1. Call to order by Mayor Andrews
2. Recognitions: None
3. Department Reports:
Victor Cuyler, Police Chief
Russell Riner, Fire Chief
Wayne Poole, Electric Director
Robert Eubanks, Public Works Director
Dave Larson, Building Official
Brianna Wiley, Finance Officer
Karrie Brown, City Clerk
4. City Administrator Report
5. City Attorney Report
6. Council Reports:
Mayor Pro Tem Smith
Council Member Dennis
Council Member Watts
Council Member Brown
Council Member Davis
7. Other Reports
Sandersville City Council
Working Session Minutes
February 19, 2018 – 4:00 P.M.
Mayor Jimmy Andrews Judy McCorkle, City Administrator
Mayor Pro Tem Jeffery Smith Victor Cuyler, Chief SPD
Council Member Mayme Dennis Russell Riner, Chief SFD
Council Member Henry Watts Wayne Poole, Electric Department Director
Council Member Danny Brown Robert Eubanks, Public Works Director
Council Member Jason Davis Brianna Wiley, Finance Officer
Robert Wynne, City Attorney Karrie Brown, City Clerk
Mayor Andrews called the working session to order at 4:00 p.m. He stated that Council Member Dennis is absent because her husband is having surgery tomorrow and also that Sandersville resident Dan Henry recently passed away. Mayor Andrews asked that everyone keep both the Dennis and Henry families in their thoughts and prayers.
Building Official Larson stated that there is a motion on the agenda to award a bid to Carter Watkins to manage the construction of the Boys and Girls Club CDBG project. Not only did they have the lowest bid, but they also have managed over 100 CDBG projects. Building Official Larson added that the grant is $750,000 and the Boys and Girls Club will pay a $30,000 match, bringing the project total to $780,000.
Building Official Larson stated the City is having issues with signs being placed on right-of-ways. He is currently making courtesy calls but will begin removing signs. He asked Elizabeth Jordan if the Sandersville Progress would run an article in the paper and also the City can put something on our website.
Public Works Director Eubanks stated he has a bid award on the regular agenda for an emergency generator to be used at the Ferncrest Water Plant and Well #12. This will be paid for through a grant from GEMA but will require a 15% match from the City. He recommends the low bidder, J & T Service Center, who will subcontract with Helton Electric.
Public Works Director Eubanks added that on the regular agenda is a bid award for land application for both the McDavid and Turner sites. This quote will cover the entire year and the recommendation is the low bidder, Smith Farm Supply, for both sites. Council Member Brown stated that he would like to split the bids since both bidders are local companies.
Mayor Pro Tem Smith joined the meeting at 4:05 p.m.
Public Works Director Eubanks stated the bid and contract award for the grinding and hauling of the leaf and limb debris is also on the regular agenda. The only bidder is the same contractor that we currently use and the cost would go from $12.00 per ton to $18.00 per ton if awarded. City Administrator McCorkle passed out a spreadsheet to show how the price increase would affect costs.
Electric Director Poole stated the tree trimming project is going well. Also, he is preparing for the East Haynes Street project, which will be starting soon.
Fire Chief Riner stated his department has started the annual fire hydrant maintenance. He noted there are a total of 650 fire hydrants. Chief Riner added there is still one opening on the volunteer roster and he has a prospect that he may present at the next Council meeting.
Mayor Andrews stated that in light of the recent school shootings, he has asked Police Chief Cuyler to report on how the Sandersville Police Department is prepared and trained for such an event. Chief Cuyler stated that the public schools have resource officers (certified police officer) on staff and both the middle and high school have metal detectors. Chief Cuyler stated that if such an event occurred, his officers would respond and provide assistance to the school resource officers. Chief Cuyler stated that most of his staff has attended training at the Columbia County shoot house on how to clear buildings, and respond accordingly to such situations. Fire Chief Riner added that each school has a safety plan in place. The Mayor and Council Members then further discussed being prepared for a mass shooting.
City Attorney Report:
City Attorney Wynne stated he has the packets for the Anderson Drive area easements. Also, he is working on an agreement to use the Tarbutton property on East Haynes Street for an equipment staging area during the street improvement project. City Attorney Wynne stated he is still waiting on a signature for the Loos Street property conveyance.
City Administrator Report:
City Administrator McCorkle stated there is a resolution on the agenda to surplus two police cars that will be auctioned on Govdeals.
Mayor Andrews stated the area behind Smith Nursing Home has been cleaned up by Public Works crews and looks good.
Mayor Andrews added that the City needs to start thinking about hiring a part time person to work with the DDA. Council Member Davis stated that the DDA members have discussed finding the right person who can help with projects, events, and property developments. Council Member Davis stated our community lacks in the area of parks and recreation. The Council Members further discussed hiring a person to work with the DDA.
Mayor Pro Tem Smith stated he attended the funeral service for Council Member Watts’ mother and it was a nice service. Council Member Watts thanked the City for the support to him and his family during this time of loss and stated they will always remember this.
Council Member Brown stated his daughter and her family will be moving back to Sandersville to his mother’s house on Evergreen Drive.
City Attorney Wynne and Mayor Pro Tem Smith stated that Sandersville resident, Dan Henry, will be missed and remembered for his remarkable sports knowledge and support of local sports teams.
Council Member Dennis joined the meeting at 4:50 p.m.
Connie Burley, Archway Professional, stated the 2018 Teen Maze will be held on March 12th at the Boys and Girls Club. Everyone is invited to attend.
Mayor Andrews adjourned the Working Session at 4:52 p.m.