September 5, 2017 @ 4:00 p.m.
City Council Chambers
CITY OF SANDERSVILLE
WORKING SESSION AGENDA
September 5, 2017 - 4:00 P.M.
City Council Chambers
1. Call to order by Mayor Andrews
2. Recognitions: None
3. Department Reports:
Victor Cuyler, Police Chief
Russell Riner, Fire Chief
Wayne Poole, Electric Director
Robert Eubanks, Public Works Director
Dave Larson, Building Official
Karrie Brown, City Clerk
4. City Administrator Report
5. City Attorney Report
6. Council Reports:
Mayor Pro Tem Smith
Council Member Dennis
Council Member Watts
Council Member Brown
Council Member Davis
7. Other Reports
Sandersville City Council
Working Session Minutes
September 5, 2017 – 4:00 P.M.
Mayor Jimmy Andrews Victor Cuyler, Chief SPD
Mayor Pro Tem Jeffery Smith Russell Riner, Chief SFD
Council Member Henry Watts Wayne Poole, Electric Director
Council Member Danny Brown Robert Eubanks, Public Works Director
Council Member Jason Davis Dave Larson, Building Official
Robert Wynne, City Attorney Karrie Brown, City Clerk
Judy McCorkle, City Administrator
Absent: Council Member Mayme Dennis
Mayor Andrews called the working session to order at 4:00 p.m.
Police Chief Cuyler gave an activity report for the Police Department for August 2017. Chief Cuyler reported that he attended the Governor’s Office of Highway Safety awards banquet where the Sandersville Police Department won 2nd place in their division.
Fire Chief Riner stated he will present a candidate for volunteer fire fighter during executive session. Also, there will be a county wide meeting tomorrow morning at 9:00 a.m. to discuss preparations for Hurricane Irma which is scheduled to hit our area early next week.
Electric Director Poole stated he has 1 item on the regular agenda for approval for repairs to the Derrick Digger truck. This truck was damaged in an accident, in which the at-fault party’s insurance paid for the related damage, but other repair items where needed while the truck was in the shop.
City Clerk Brown stated the GMA District 7 meeting will be held in Thompson on Tuesday, September 19, 2017 at 6:00 p.m.
City Administrator Report:
City Administrator McCorkle briefly went over the regular agenda items. City Administrator McCorkle stated that Bob West maintains the City’s existing park areas. She would like for the Council to extend the contract with West Landscaping to include developing and maintaining the Thiele Park. This will be added to the regular agenda for a vote. City Administrator McCorkle also noted she has a legal issue for executive session.
Mayor Andrews stated that Advanced Disposal has purchased Precision Waste and has taken over the City’s garbage pickup. Customer service staff has had multiple complaints about missed pick-ups. The Mayor along with Public Works Director Eubanks, City Clerk Brown, and Customer Service Supervisor Carla Cooper all met with representatives from Advanced Disposal to try to resolve some of the complaints. The Council Members then discussed having residents move the carts off of the right of ways after pick-up.
Public Works Director Eubanks noted a few rules for pick-ups:
1.All household garbage must fit inside the cart
2.Additional carts can be requested at City Hall
3. Bulk pick-up is limited to 2 items per week
4. No construction, hazardous materials, or evictions items will be picked up
Public Works Director Eubanks stated that Trash Amnesty Day will be October 21st at the Public Works Annex. He then discussed leaf and limb pickup and noted that if any other materials are mixed in, the City cannot pick up the pile. If there are other materials mixed in, the City will place a sign to let the resident know about the problem. If no action is taken, then a second sign will be placed at the pile, and finally a third sign in which code enforcement will be notified. This can result in fines or penalties to the property owner or resident.
Public Works Director Eubanks stated that Advanced Disposal is working on a flyer to give to residents that outlines the garbage pickup rules.
Public Works Director Eubanks stated that during the regular session he would like the Council to approve the purchase of a gazebo for the Thiele Park project. This is a sole source vendor, Fifth Room out of Pennsylvania, because of the custom design, and the amount will be $9,175.00.
Council Member Watts asked if the sidewalk on South Harris Street near Harvey’s will be made ADA accessible. Public Works Director Eubanks noted the GA DOT contractor has done all they are going to do and the City can look at putting this project in next year’s budget to complete.
Mayor Andrews announced he received a letter from Governor Deal stating that the City has been awarded a CDBG grant in the amount of $750,000 to the renovations at the Boys and Girls Club. There will be an awards dinner on October 4th at 6:00 p.m. in Savannah.
Council Member Watts reminded everyone about the annual Unity Walk hosted by Robin Springs Church on September 17th. The walk will begin at City Hall at 8:00 a.m.
Council Member Davis noted that they may need to revisit the travel policy to make sure it is up to date.
Joy Norris, who serves on the Boys and Girls Club Board, thanked the City for its commitment to the Boys and Girls Club and to the youth of Sandersville and Washington County. Mrs. Norris noted some of the items that the CDBG grant will cover.
Mayor Andrews adjourned the Working Session at 4:50 p.m.