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August 7, 2017 @ 5:00 p.m.
City Council Chambers

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CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

August 7, 2017 - 5:00 P.M.

City Council Chambers

 

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Recognitions: None

4.Approval of Minutes: July 17, 2017 regular meeting. (Attachment A)

5.Motion to authorize payment of an invoice to Wright & Wright, P.C. in the amount of $27,900.00 for Professional Services in completing the FY 2016 audit. (Attachment B)

6.Motion to award a bid to the lowest responsive bidder, Thompson Pump & Manufacturing Co., Inc. in the amount of $41, 588.07 for a for a Solids Handling Pump and for Optional Items (Hoses/Strainer). (Attachment C)

7.Motion to award a negotiated bid with the lowest responsive bidder to L&L Utilities in the amount of $984,434.76 for the East Haynes Street Improvements Project. (Attachment D)

8.Motion to extend an Intergovernmental Contract for Economic Development Services for 1 day per week through December 31, 2017.

9.Motion to set November 6, 2017 as the FY 2018 Budget Planning Working Session in lieu of the regular City Council meeting.

10.Other Business.

11.Motion to enter into an executive session to discuss personnel, legal or property matters.

12.Motion to Adjourn.

 

Show/Hide Minutes

Sandersville City Council
Meeting Minutes
August 7, 2017 – 5:20 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews

Mayor Pro Tem Jeffery Smith                                     Judy McCorkle, City Administrator

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Henry Watts                                     Russell Riner, Chief SFD

Council Member Danny Brown                                   Robert Eubanks, Public Works Director

Council Member Jason Davis                                     Dave Larson, Building Official

Robert Wynne, City Attorney                                      Karrie Brown, City Clerk                  
 

Mayor Andrews called the August 7, 2017 meeting of the Sandersville City Council to order at 5:20 p.m.

 

Council Member Watts gave the invocation and City Attorney Wynne led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Dennis made a motion to approve the minutes of the July 17, 2017 meeting of the City Council as presented. Council Member Brown seconded the motion passed unanimously. (Attachment A)

 

Recognitions: None

 

MOTION TO AUTHORIZE PAYMENT TO WRIGHT & WRIGHT FOR FY 2016 AUDIT

Mayor Pro Tem Smith made a motion to authorize payment of an invoice to Wright & Wright, P.C. in the amount of $27,900.00 for Professional Services in completing the FY 2016 audit. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO AWARD A BID FOR SOLIDS HANDLING PUMP AND OPTIONAL ITEMS

Council Member Dennis made a motion to award a bid to the lowest responsive bidder, Thompson Pump & Manufacturing Co., Inc. in the amount of $41, 588.07 for a Solids Handling Pump and for Optional Items (Hoses/Strainer). Council Member Brown seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AWARD A BID FOR EAST HAYNES STREET IMPROVEMENTS PORJECT

Council Member Watts made a motion to award a negotiated bid with the lowest responsive bidder to L&L Utilities in the amount of $984,434.76 for the East Haynes Street Improvements Project. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment D)

 

City Administrator McCorkle noted the contract with Chris Hutchings was renewed in February and is set to expire on August 12th. The Development Authority would like to extend the contract through the end of the year so the hotel feasibility study can be completed. The City’s estimated cost to extend the contract is $7,200.00.

 

MOTION TO EXTEND INTERGOVERNMENTAL CONTRACT FOR E.D. SERVICES

Mayor Pro Tem Smith made a motion to extend an Intergovernmental Contract for Economic Development Services for 1 day per week through December 31, 2017. Council Member Davis seconded and the motion passed 4 to 1 with favorable votes from Mayor Pro Tem Smith, Council Member Watts, Council Member Brown, and Council Member Davis. Council Member Dennis voted against the motion.

 

 

MOTION TO SET THE DATE FOR FY 2018 BUDGET PLANNING WORKING SESSION

Council Member Dennis made a motion to set November 6, 2017 as the FY 2018 Budget Planning Working Session in lieu of the regular City Council meeting. Council Member Watts seconded and the motion passed unanimously.

 

City Administrator McCorkle asked the Council Members to let her know if they have any projects they would like to budget for in 2018.

 

Other Business:

Susan Lewis stated that someone has left a car parked with a For Sale sign in the middle of the permitted Farmer’s Market area. Chief Cuyler will look in to this.

 

MOTION TO AUTHORIZE EMERGENCY SEWER REPAIR

Council Member Dennis made a motion to authorize the City Administrator and Public Works Director to spend up to $40,000 on an emergency sewer line repair on West Haynes Street. Council Member Brown seconded and the motion passed unanimously.

 

EXECUTIVE SESSION

Council Member Davis made a motion to enter into an Executive Session to discuss personnel and legal matters.  Mayor Pro Tem Smith seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Members Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 5:45 p.m.

 

ADJOURNMENT

With no further business, Council Member Watts made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

 


Posted by: Karrie Brown on Aug 4, 2017
Last Modified by: Karrie Brown on Aug 22, 2017

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