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April 10, 2017 @ 4:00 p.m.
City Council Chambers

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CITY OF SANDERSVILLE

CALLED CITY COUNCIL MEETING AGENDA

April 10, 2017 - 4:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: March 20, 2017 regular meeting. (Attachment A)

4.Recognitions: None

5.Motion to authorize the City Administrator to execute a contract with Mid-State Auction Company for a public auction of the City of Sandersville’s surplus equipment and materials.(Attachment B)

6.Motion to award a bid to the lowest responsive bidder, Scott Waterproofing Inc, in the amount of $26,078.00 for Fire Department roof project. (Attachment C)

7.Motion to award a bid to the lowest responsive bidder, Brooks Auto Parts, in the amount of $6,249.99 for a tire changer. (Attachment D)

8.Motion to approve Change Order No. 1 to Viking Engineering & Construction Management LLC for the Thiele Park project for an increase in the amount of $10,303.20 to demolish and replace the concrete sidewalk on the front side of the park. (Attachment E)

9.Motion to appoint Jason Davis and Elaine Burge to fill to 2 expiring terms on the Downtown Development Authority starting March 2017 and ending March 2020 and to appoint Lauren Jeffords to fill the un-expiring term for the City of Sandersville.

10.Motion to approve an event on the square to support the PDGA tournament on May 6, 2017 and to allow open containers in the permitted area.

11.Motion to authorize all non-essential departments to close at 1:00 p.m. on Friday, May 26, 2017 for the annual employee picnic.

12.Motion to authorize the City Administrator and Finance Officer to transfer $12,000 from the Hotel/Motel Tax Fund to the General Fund for the improvements to the Disc Golf Pro Shop.

13.Other Business.

14.Motion to enter into an executive session to discuss personnel, legal or property matters.

15.Motion to Adjourn.

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Sandersville City Council

Called Meeting Minutes

April 10, 2017 – 4:00 P.M.

City Council Chambers

 

Council Members and City Employees present:              

Mayor Jimmy Andrews                                              Vic Cuyler, Police Chief

Mayor Pro Tem Jeffery Smith                                    Russell Riner, Fire Chief

Council Member Mayme Dennis                             Robert Eubanks, Public Works Director

Council Member Henry Watts                                  Wayne Poole, Electric Department Director

Council Member Jason Davis                                  Dave Larson, Building Official

Robert Wynne, City Attorney                                    Karrie Brown, City Clerk

Judy McCorkle, City Administrator                          

 

Absent: Council Member Danny Brown

 

Mayor Andrews called the April 10, 2017 called meeting of the Sandersville City Council to order. Council Member Watts gave the invocation and Police Chief Cuyler lead the pledge to the American flag.

 

MOTION TO AUTHORIZE CONTRACT FOR PUBLIC AUCTION OF CITY SURPLUS PROPERTY

Mayor Pro Tem Smith made a motion to authorize the City Administrator to execute a contract with Mid-State Auction Company for a public auction of the City of Sandersville’s surplus equipment and materials. Council Member Dennis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO AWARD A BID FOR FIRE DEPARTMENT ROOF PROJECT

Council Member Dennis made a motion to award a bid to the lowest responsive bidder, Scott Waterproofing Inc, in the amount of $26,078.00 for the Fire Department roof project. Council Member Watts seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AWARD A BID FOR A TIRE CHANGER

Mayor Pro Tem Smith made a motion to award a bid to the lowest responsive bidder, Brooks Auto Parts, in the amount of $6,249.99 for a tire changer. Council Member Dennis seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO APPROVE CHANGE ORDER NO. 1 FOR THIELE PARK PROJECT

Mayor Pro Tem Smith made a motion to approve Change Order No. 1 to Viking Engineering & Construction Management LLC for the Thiele Park project for an increase in the amount of $10,303.20 to demolish and replace the concrete sidewalk on the front side of the park. Council Member Watts seconded and the motion passed unanimously. (Attachment E)

 

The Mayor and Council Members then discussed the appointments to the Downtown Development Authority. The consensus of the Council was to make Council Member Davis the City’s appointee and appoint Lauren Jeffords to one of the expiring terms. It was noted that there will still be one vacancy on the DDA.

 

MOTION TO APPOINT DDA BOARD MEMBERS

Mayor Pro Tem Smith made a motion to appoint Lauren Jeffords and Elaine Burge to fill to 2 expiring terms on the Downtown Development Authority starting March 2017 and ending March 2020, to appoint John Harden to fill a vacancy expiring March 2019, and to appoint Jason Davis to fill the un-expiring term for the City of Sandersville. Council Member Dennis seconded and the motion passed unanimously.

 

City Administrator McCorkle noted the Disk Golf tournament is scheduled for May 6th and 7th and she would like to have an event on the square to provide the players with some evening entertainment. Public Works Director Eubanks, Police Chief Cuyler, and City Clerk Brown have been working with the Chamber of Commerce to plan a street dance.

 

MOTION TO APPROVE EVENT ON THE DOWNTOWN SQUARE

Mayor Pro Tem Smith made a motion to approve an event on the square to support the PDGA tournament on May 6, 2017 and to allow open containers in the permitted area. Council Member Watts seconded and the motion passed 3-1 with favorable votes from Mayor Pro Tem Smith, Council Member Watts, and Council Member Davis. Council Member Dennis voted against the motion.

 

City Clerk Brown explained that the City has an annual picnic on the Friday before Memorial Day. If approved again this year, the picnic will be at the Splash Pad and employee’s can bring their spouse and children.

 

MOTION TO AUTHORIZE ANNUAL EMPLOYEE PICNIC

Council Member Dennis made a Motion to authorize all non-essential departments to close at 1:00 p.m. on Friday, May 26, 2017 for the annual employee picnic. Council Member Watts seconded and the motion passed unanimously.

 

MOTION TO AUTHROIZE FUNDS TRANSFER AND AWARD BID FOR CABINETS

Mayor Pro Tem Smith made a motion to authorize the City Administrator and Finance Officer to transfer $12,000 from the Hotel/Motel Tax Fund to the General Fund for the improvements to the Disc Golf Pro Shop and to award a bid to Foskey Construction to install cabinets at the Disc Golf Pro Shop. Council Member Dennis seconded and the motion passed unanimously.

 

Other Business:

 

City Administrator McCorkle then passed out a list of major projects that are in the works and briefly went over the list with the Mayor and Council Members.

 

Council Member Dennis then congratulated Alisha Gray on winning a National Title with the USC Gamecocks. She noted that she would like to partner with the Chamber and other entities to hold an event for all of the pro-athletes from Washington County. The Mayor and Council Members then discussed this idea.

 

Council Member Wynne stated in light of the two weather events last week that he has been asked if there are temporary shelters for people, especially those in mobile homes. Fire Chief Riner stated there is no official shelter but that he recommends places such as the courthouse, hospital, or retail stores.

 

Mayor Andrews asked that residents remove their trash carts from the curbside once it has been emptied. He also noted that City crews cannot pick up yard debris if it has other items mixed in such as construction material and household garbage. City staff will work on notifying the public about the yard debris.

 

Council Member Davis noted the President’s proposed budget could eliminate funding for CDBG and CHIP grants. He recommended contacting Congressman Hice’s office to express the City’s concern.

 

Mayor Andrews stated that GMA’s Executive Director Lamar Norton will be retiring July 31, 2017.

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss a personnel matter. Council Member Dennis seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, and Council Member Davis.

 

The called meeting reconvened at 4:55 p.m.

 

MOTION TO HIRE A PART TIME STREET MAINTENANCE WORKER & FULL TIME WATER DEPARTMENT OPERATOR

Mayor Pro Tem Smith made a motion to hire a part time Street Maintenance worker and a full time Water Department Inflow & Infiltration Operator pending the passage of a background check, pre-employment physical, and drug screen. Council Member Dennis seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business to come before the City Council, Council Member Davis made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.

 


Posted by: Karrie Brown on Apr 6, 2017
Last Modified by: Karrie Brown on Jun 6, 2017

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