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Meetings that are happening in September in the City of Sandersville.
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City Council Working Session

General - City Council Meetings

September 4, 2018 @ 4:00 p.m.
City Council Chambers

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CITY OF SANDERSVILLE

WORKING SESSION AGENDA

September 4, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

            Todd Price, GA Department of Transportation to give an update on the Sandersville Truck Route

           

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

           Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

September 4, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                    Wayne Poole, Electric Department Director

Council Member Mayme Dennis                                Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Dave Larson, Building Official

Council Member Danny Brown                                  Brianna Wiley, Finance Director

Council Member Jason Davis                                     Karrie Brown, City Clerk

Judy McCorkle, City Administrator                          

                                   

Mayor Andrews called the working session to order at 4:00 p.m.

 

Recognitions:

Todd Price with the Georgia Department of Transportation introduced the new District Engineer, Corbett Reynolds. Mr. Price then gave an update on the Highway 15 Truck Route, noting that construction will start on the northern leg in the near future. The southern leg is still in the environmental review process. Mr. Price also gave an update on the Fall Line Freeway section where the slide occurred, stating the lanes will not go around the church. There will be 4 lanes with no median.

 

Mayor Pro Tem Smith asked about the design of the intersection at Hospital Road and Highway 242. Mr. Price replied there is a proposal to make this intersection a round-about. Representatives from GA DOT will be meeting with representatives from the railroad to discuss the proposal.

 

Council Member Watts asked about the speed limit changes on the Fall Line Freeway. Mr. Price replied that the speed limit increase is in the works. Also, Mr. Price noted the Fall Line will become Highway #540 all the way through.

 

The Mayor and Council Members thanked Mr. Corbett and Mr. Price for attending the meeting today and for working so well with the City of Sandersville.

 

Department Reports:

Police Chief Cuyler gave the August 2018 activity report for the Police Department. He stated there is a bid award on the regular agenda for emergency equipment for the 2 new Detective cars. He would like to recommend West Warning, who is not the lowest bidder, but he has the best experience with their equipment and installation.

 

Electric Director Poole reported power outages last week at the Industrial Park and at the KT Plant. He added that one of the bucket trucks broke down while working at the new car wash. Employee Adrian Johnson was stuck in the bucket and they had to get another bucket to get him down. Altec will be onsite tomorrow to look at repairs.

 

Council Member Davis and Council Member Dennis discussed the possibility of providing electric service to the old Wal-Mart that has been turned into a church. City Administrator McCorkle stated that Walter West of Electric Cities of Georgia is currently researching the possibility of providing electric service to this location.

 

Public Works Director Eubanks stated the Georgia Department of Transportation has a grant program called TAPS. On the regular agenda is a motion for Council to authorize an application for the TAPS grant program that would include improvements to Brookins, Jernigan, and Gilmore Streets. If awarded, the project total will be $1,459,535 of which the City would have to provide a 20% match of about $291,907.

 

Building Inspector Larson stated during the regular meeting there will be a public hearing followed by a vote for a special exception to allow a church in a commercial zone. The Planning and Zoning Board approved the special exception.

 

Finance Director Wiley stated there is a request on the regular agenda to purchase 6 computers from Dell. These computers will replace computers in various departments including the water, police, electric, and building departments. Finance Director Wiley noted this is the State contract pricing from Dell.

 

City Clerk Brown stated that the Georgia Municipal Association will hold a District 7 Fall Policy Forum on Friday, October 5th in Thomson.

 

Mayor and Council Reports

Mayor Pro Tem Smith asked about the summer hours for Public Works and the Electric Department. It was noted the summer hours are 7:00 a.m. until 3:30 p.m. and start on Memorial Day in May and end on Labor Day in September.

 

City Administrator Report:

City Administrator McCorkle went over the regular agenda items. She noted there are two resolutions on the agenda for the two GEFA loans that will serve as the interim financing for the USDA projects.

 

City Administrator McCorkle stated there is a bid award on the regular agenda to purchase new garland for the downtown light poles. There is also an agenda item to convey 40 of the old wreaths to the City of Tennille. The rest of the old wreaths will be made available to other surrounding cities.

 

City Administrator McCorkle stated she will give the Mayor and Council an update on the current year budget at the next Council meeting.

 

Public Works Director Eubanks added that he has a change order for the East Haynes Street improvement project on the regular agenda for an insertion valve. This insertion valve keeps the City from shutting down water service to customers during construction.

 

The Council Members then discussed hiring a DDA person next year. Considerations include the job description, salary range, and work location.

 

Mayor Andrews adjourned the Working Session at 5:00 p.m.


Posted by: Karrie Brown on Aug 30, 2018
Last Modified by: Karrie Brown on Sep 18, 2018

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City Counil Meeting

General - City Council Meetings

September 4, 2018 @ 5:00 p.m.
City Council Chambers

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CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

September 4, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: August 20, 2018 regular meeting. (Attachment A)

  5. Public Hearing: A Public Hearing on Special Exception Application #2018-05: A request from Rabun Frost at 124 Industrial Drive to allow a church to operate in a C-2 commercial zone. (Attachment B)

  6. Motion to approve or deny Special Exception Application #2018-05: A request from Rabun Frost at 124 Industrial Drive to allow a church to operate in a C-2 commercial zone. (Attachment B)

  7. Motion to adopt Resolution #2018-14: A Resolution to approve and authorize the forms, terms, and conditions and the execution, delivery, and performance of the Loan Agreement and the Note for GEFA Loan/Project #CW2018014. (Attachment C)

  8. Motion to adopt Resolution #2018-15: A Resolution to approve and authorize the forms, terms, and conditions and the execution, delivery, and performance of the Loan Agreement and the Note for GEFA Loan/Project #DW2018010. (Attachment D)

  9. Motion to approve Change Order Number 5 to L & L Utilities for the East Haynes Street project with an increase of $9,385.00 to install an insertion valve in the water line. (Attachment E)

  10. Motion to authorize an application to GA DOT TAPS grant program to fund streetscape improvements to Brookins, Jernigan, and Gilmore Streets.

  11. Motion to award a bid to West Warning Equipment in the amount of $10,802.00 for Emergency Equipment for the (2) Detective Cars. (Attachment F)

  12. Motion to award a bid to the lowest responsive bidder, Warthen Lane Interiors, in the amount of $20,062.50 for Christmas Garland for the downtown light poles. (Attachment G)

  13. Motion to declare 40 Christmas Wreaths as surplus and authorize the City Administrator to convey them to the City of Tennille.

  14. Motion to authorize a purchase from Dell in the amount of $6,051.34 for 6 computers in various departments. (Attachment H)

  15. Other Business.

  16. Motion to enter into an executive session to discuss personnel, legal or property matters.

  17. Motion to Adjourn.

Show/Hide Minutes

Sandersville City Council
Meeting Minutes
September 4, 2018 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                    Wayne Poole, Electric Department Director

Council Member Mayme Dennis                                Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Dave Larson, Building Official

Council Member Danny Brown                                  Brianna Wiley, Finance Director

Council Member Jason Davis                                     Karrie Brown, City Clerk

Judy McCorkle, City Administrator                          

                                   

Mayor Andrews called the September 4, 2018 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Council Member Davis led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the August 20, 2018 regular meeting of the City Council as presented. Council Member Watts seconded the motion passed unanimously. (Attachment A)

 

Public Hearing:

Mayor Andrews opened up a Public Hearing on Special Exception Application #2018-05: A request from Rabun Frost at 124 Industrial Drive to allow a church to operate in a C-2 commercial zone. (Attachment B)

Pastor Rozier spoke in favor of the request. No one spoke against the request. Mayor Andrews then closed the public hearing.

 

MOTION TO APPROVE SPECIAL EXCEPTION APPLICATION #2018-05: A REQUEST TO ALLOW A CHURCH TO OPERATE IN A C-2 ZONE

Council Member Dennis made a motion to approve Special Exception Application #2018-05: A request from Rabun Frost at 124 Industrial Drive to allow a church to operate in a C-2 commercial zone. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPT RESOLUTIONS #2018-14 AND #2018-15: RESOLUTIONS TO APPROVE AND AUTHORIZE GEFA LOANS #CW2018014 AND #DW2018010

Council Member Brown made a motion to adopt Resolution #2018-14: A Resolution to approve and authorize the forms, terms, and conditions and the execution, delivery, and performance of the Loan Agreement and the Note for GEFA Loan/Project #CW2018014 and to adopt Resolution #2018-15: A Resolution to approve and authorize the forms, terms, and conditions and the execution, delivery, and performance of the Loan Agreement and the Note for GEFA Loan/Project #DW2018010. Council Member Davis seconded and the motion passed unanimously. (Attachments C & D)

 

MOTION TO APPROVE CHANGE ORDER NO. 5 FOR THE EAST HAYNES STREET IMPROVEMENT PROJECT

Mayor Pro Tem Smith made a motion to approve Change Order Number 5 to L & L Utilities for the East Haynes Street project with an increase of $9,385.00 to install an insertion valve in the water line. Council Member Dennis seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AUTHORIZE AN APPLICATION TO GA DOT TAPS GRANT PROGRAM

Council Member Dennis made a motion to authorize an application to GA DOT TAPS grant program to fund streetscape improvements to Brookins, Jernigan, and Gilmore Streets. Council Member Brown seconded the motion.

The Council Members then discussed approving the design of the streetscape if the grant application is approved. City Administrator McCorkle replied the design would be approved by Council and also a bid awarded to the contractor if the grant is approved.

The vote was then taken and the motion passed unanimously.

 

MOTION TO AWARD A BID FOR EMERGENCY EQUIPMENT FOR (2) DETECTIVE CARS

Mayor Pro Tem Smith made a motion to award a bid to West Warning Equipment in the amount of $10,802.00 for Emergency Equipment for (2) Detective Cars. Council Member Watts seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO AWARD A BID FOR CHRISTMAS GARLAND

Council Member Davis made a motion to award a bid to the lowest responsive bidder, Warthen Lane Interiors, in the amount of $20,062.50 for Christmas Garland for the downtown light poles. Council Member Brown seconded and the motion passed unanimously. (Attachment G)

 

MOTION TO DECLARE 40 CHRISTMAS WREATHS AS SURPLUS

Mayor Pro Tem Smith made a motion to declare 40 Christmas Wreaths as surplus and authorize the City Administrator to convey them to the City of Tennille. Council Member Brown seconded and the motion passed unanimously.

 

MOTION TO AUTHORIZE THE PURCHASE OF 6 COMPUTERS

Mayor Pro Tem Smith made a motion to authorize a purchase from Dell in the amount of $6,051.34 for 6 computers in various departments. Council Member Dennis seconded and the motion passed unanimously. (Attachment H)

 

Other Business: None

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Dennis seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 5:35 p.m.

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.


Posted by: Karrie Brown on Aug 30, 2018
Last Modified by: Karrie Brown on Sep 18, 2018

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City Council Working Session

General - City Council Meetings

September 17, 2018 @ 4:00 p.m.
City Council Chambers

Show/Hide Agenda

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

September 17, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

           

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports


Posted by: Karrie Brown on Sep 13, 2018
Last Modified by: Karrie Brown on Sep 13, 2018

View Event Calendar

City Counil Meeting

General - City Council Meetings

September 17, 2018 @ 5:00 p.m.
City Council Chambers

Show/Hide Agenda

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

September 17, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: September 4, 2018 regular meeting. (Attachment A)

  5. Motion to adopt Resolution #2018-16: A Resolution authorizing the City Administrator and Finance Officer to close one City of Sandersville Bank Account. (Attachment B)

  6. Motion to adopt Resolution #2018-17: A Resolution to adopt the first budget Amendment to the Fiscal Year 2018 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. (Attachment C)

  7. Motion to adopt Resolution #2018-18: A Resolution declaring certain property of the City of Sandersville as surplus and authorizing its disposal. (Attachment D)

  8. Motion to adopt Resolution #2018-19: A Resolution authorizing the destruction of certain municipal records. (Attachment E)

  9. Motion to approve Change Order Number 6 to Wood Environment & Infrastructure Solutions Inc. for the East Haynes Street project with an increase of $2,800.00 to modify the design to remove a bulb-out for traffic and parking. (Attachment F)

  10. Motion to set November 5, 2018 as the FY 2019 Budget Planning Working Session in lieu of the regular City Council meeting.

  11. Other Business.

  12. Motion to enter into an executive session to discuss personnel, legal or property matters.

  13. Motion to Adjourn.


Posted by: Karrie Brown on Sep 13, 2018
Last Modified by: Karrie Brown on Sep 13, 2018

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