Agendas and Minutes

City Council Meetings

Mar 20, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

March 20, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions: Angela Releford

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Mar 20, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

March 20, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: March 6, 2017 regular meeting. (Attachment A)

4.Recognitions: None

5.Motion to adopt Resolution #2017-07: A Resolution to adopt the third amendment for the Fiscal Year 2016 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. (Attachment B)

6.Motion to authorize the Mayor and City Clerk to execute an agreement with Brentwood School to place a portable building on their property adjoining the Disc Golf Park.    (Attachment C)

7.Motion to authorize the City Administrator to execute a contract with Mid-State Auction Company for a public auction of the City of Sandersville’s surplus equipment and materials.(Attachment D)

8.Other Business.

9.Motion to enter into an executive session to discuss personnel, legal or property matters.

10.Motion to Adjourn. 

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Mar 6, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

March 6, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

Pinning - Volunteer Firefighters

                Chris Hutchings – Update on Retail Development

                Proclamation for Restaurant Month

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
             Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Mar 6, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

March 6, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: February 20, 2017 regular meeting and February 22, 2017 called meeting. (Attachment A)

4.Recognitions: None

5.Public Hearing:

A Public Hearing on Zone Variance Application #2017-01: A Zone Variance at 111 East Second Avenue for a proposed carport to be built closer to the property line than the current development standard side yard setback requirement of 10 feet. (Attachment B)

6.Motion to approve or deny Zone Variance Application #2017-01: A Zone Variance at 111 E. Second Avenue for a proposed carport to be built closer to the property line than the current development standard side yard setback requirement of 10 feet. (Attachment B)

7.Motion to adopt Resolution #2017-03: A Resolution to adopt the second amendment for the Fiscal Year 2016 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. (Attachment C)

8.Motion to adopt Resolution #2017-04: A Resolution of the City of Sandersville, Georgia authorizing the Community Development Block Grant Application. (Attachment D)

9.Motion to adopt Resolution #2017-05: A Resolution amending the Electric Service Tariff for large industrial rate customers of the City of Sandersville, Georgia. (Attachment E)

10.Motion to approve an exception to the Sandersville Police Department Vehicle Take Home Policy to provide for a take home vehicle for an employee at the recommendation of Police Chief Victor Cuyler. (Attachment F)

11.Motion to approve a request from the Washington County Elderite Association, Inc. to allow Five Points Berries Winery to provide samples and sell wine at the Elderite Multipurpose Building located at 316 Hall Street during their Elderite Expo fundraising event on April 30, 2017. (Attachment G)

12.Other Business.

13.Motion to enter into an executive session to discuss personnel, legal or property matters.

14.Motion to Adjourn.

 

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Feb 20, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

February 20, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions: Stacer Helton

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

           Mayor Pro Tem Smith

           Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

February 20, 2017 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                             Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                   Victor Cuyler, Chief SPD

Council Member Mayme Dennis                           Wayne Poole, Electric Department Director

Council Member Danny Brown                              Robert Eubanks, Public Works Director

Council Member Jason Davis                                Dave Larson, Building Official

Bob Wynne, City Attorney                                        Karrie Brown, City Clerk

Judy McCorkle, City Administrator

 

Absent: Council Member Henry Watts

 

Mayor Andrews called the working session to order at 4:00 p.m.

 

Recognitions:

Stacer Helton gave the Mayor and Council Members an engineering assessment letter and pictures of property he owns on M. Friedman Drive just behind the new Dollar General. He noted that there is uncontrolled storm water coming from the Dollar General property that is causing flooding on his property. After a discussion of the issues that Mr. Helton is having with the storm water, the consensus of the Mayor and Council is that this is a civil matter between Mr. Helton and the Dollar General contractor. However, the Mayor and Council asked that Building Official Larson reach out to the contractor and asked them to meet with Mr. Helton to resolve the issues.

 

Department Reports:

Building Official Larson reported that Attorney Brandon Bowen has filed a contempt order against Mr. Avant and he is waiting for Mr. Avant to be served for court. Also, the KFC remodeling is still underway. The KFC contractor has been parking equipment on the City lot and will be made to fix the lot before the Certificate of Occupancy will be issued.

 

Police Chief Cuyler stated he has an executive session item. Also, he has a bid award for a police car and a captain’s car and also a bid award for police and captain’s car equipment on the regular agenda.

 

Electric Director Poole reported the tree trimming contractor, Asplundh, has started work.

 

Council Member Dennis asked Chief Cuyler to check on commercial trucks parking on Hines Street. Chief Cuyler stated he will try to make contact with the drivers.

 

Public Work Director Eubanks stated he has a request on the regular agenda to purchase a portable building for the disc golf park. The portable building will serve as a pro shop.

 

Mayor and Council Reports:

Mayor Andrews asked Public Works Director Eubanks to contact Ms. Chambers on Lynwood Drive.

 

Mayor Andrews adjourned the Working Session at 4:35 p.m.
 

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Feb 20, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

February 20, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: February 6, 2017 regular meeting. (Attachment A)

4.Recognitions: None

5.Motion to authorize the Mayor, City Clerk, and City Attorney to execute a Legal Services Agreement with Gray, Pannell & Woodward LLP for Bond Counsel for the City’s USDA loan. (Attachment B)

6.Motion to authorize the Mayor and City Clerk to execute a lease agreement with the Sandersville United Methodist Church (SUMC) for public parking. (Attachment C)

7.Motion to authorize the purchase of a 16 x 32 portable building from Wiley Home Center in the amount of $10,670.00 for the Linton Park Disc Golf Course. (Attachment D)

8.Motion to award a bid to the only responsive bidder, Ginn Chrysler, in the amount of $22,933.00 for a 2017 Dodge Charger Police Vehicle and in the amount of $22,560.00 for a 2017 Dodge Charger Captains Vehicle. (Attachment E)

9.Motion to award a bid to the lowest responsive bidder, West Chatham Warning Devices, in the amount of $16,455.72 for police vehicle equipment and $4,946.51 for captain vehicle equipment. (Attachment F)

10.Motion to award a bid to the lowest responsive bidder, Producers Ag Services, LLC, in the amount of $7,204.00 for land application for the Billy Helton Farm Site. (Attachment G)

11.Other Business.

12.Motion to enter into an executive session to discuss personnel, legal or property matters.

13.Motion to Adjourn.

 

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Sandersville City Council

Meeting Minutes

February 20, 2017 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                    Victor Cuyler, Chief SPD

Council Member Mayme Dennis                             Wayne Poole, Electric Department Director

Council Member Danny Brown                               Robert Eubanks, Public Works Director

Council Member Jason Davis                                 Dave Larson, Building Official

Bob Wynne, City Attorney                                        Karrie Brown, City Clerk

Judy McCorkle, City Administrator

 

Absent: Council Member Henry Watts

 

Mayor Andrews called the February 20, 2017 meeting of the Sandersville City Council to order at 4:35 p.m.

 

EXECUTIVE SESSION

Council Member Brown made a motion to enter into an Executive Session to discuss  personnel and legal matters. Mayor Pro Tem Smith seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Brown, and Council Member Davis.

 

The regular meeting of the Sandersville City Council reconvened at 5:05 p.m.

 

Mayor Pro Tem Smith gave the invocation and Fire Chief Riner led the pledge to the American flag.

 

MOTION TO AUTHORIZE LEGAL SERVICES AGREEMENT FOR BOND COUNSEL

Council Member Dennis made a motion to authorize the Mayor, City Clerk, and City Attorney to execute a Legal Services Agreement with Gray, Pannell & Woodward LLP for Bond Counsel for the City’s USDA loan. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO AUTHROIZE LEASE WITH SUMC FOR PUBLIC PARKING

Council Member Dennis made a motion to authorize the Mayor and City Clerk to execute a lease agreement with the Sandersville United Methodist Church (SUMC) for public parking. Council Member Brown seconded and the motion passed 3-0. Mayor Pro Tem Smith abstained from the vote because he serves on the church’s building committee. (Attachment C)

 

MOTION TO PURCHASE PORTABLE BUILDING FOR DISC GOLF COURSE

Council Member Dennis made a motion to authorize the purchase of a 16 x 32 portable building from Wiley Home Center in the amount of $10,670.00 for the Linton Park Disc Golf Course. Council Member Brown seconded and the motion passed 3-0. Council Member Davis abstained from the vote. (Attachment D)

 

MOTION TO AWARD A BID FOR POLICE VEHICLE & CAPTAIN’S VEHICLE

Council Member Dennis made a motion to award a bid to the only responsive bidder, Ginn Chrysler, in the amount of $22,933.00 for a 2017 Dodge Charger Police Vehicle and in the amount of $22,560.00 for a 2017 Dodge Charger Captain’s Vehicle. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AWARD A BID FOR POLICE & CAPTAIN VEHICLE EQUIPMENT

Council Member Brown made a motion to award a bid to the lowest responsive bidder, West Chatham Warning Devices, in the amount of $16,455.72 for police vehicle equipment and $4,946.51 for captain’s vehicle equipment. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO AWARD A BID FOR LAND APPLICATION AT HELTON SITE

Mayor Pro Tem Smith made a motion to award a bid to the lowest responsive bidder, Producers Ag Services, LLC, in the amount of $7,204.00 for land application for the Billy Helton Farm Site. Council Member Davis seconded and the motion passed unanimously. (Attachment G)

 

Other Business:

 

APPROVAL OF COUNCIL MEETING MINUTES

Mayor Pro Tem Smith made a motion to approve the minutes of the February 6, 2017 regular meeting of the City Council as presented. Council Member Dennis seconded the motion passed unanimously. (Attachment A)

 

MOTION TO HIRE A POLICE OFFICER

Council Member Brown made a motion to hire a Police Officer pending the passage of a pre-employment physical, drug screen, polygraph and psychological evaluation. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

 

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Feb 6, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

February 6, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: January 17, 2017 regular meeting and January 26, 2017 called meeting. (Attachment A)

4.Recognitions: None

5.Motion to adopt on second reading an amendment to the Georgia Municipal Employee Benefit System Defined Benefit Retirement Plan to implement 2% employee contributions for employees hired after March 1, 2017 and to remove the requirement that Fire Fighters and Police Officers retire no later than age 70. (Attachment B)

6.Motion to adopt Resolution #2017-02: A Resolution amending the Operations Manual for the Police Department of the City of Sandersville, Georgia (Crime Suppression Unit). (Attachment C)

7.Motion to authorize the Mayor and City Clerk to execute and agreement between the City of Sandersville and Viking Engineering and Construction Management, LLC for the construction of the Paul F. Thiele Park. (Attachment D)

8.Motion to authorize the City Administrator and Finance Officer to transfer $5,000 from the Hotel/ Motel Fund to the Disc Golf Park Fund to support the Linton Park Open PDGA Tournament.

9.Motion to renew the Intergovernmental Contract for Economic Development Services with Washington County Chamber of Commerce and the Development Authority of Washington County for 6 months. (Attachment E)

10.Motion to authorize payment to Asplundh in an amount up to $50,000.00 for right-of-way tree trimming. (Attachment F)

11.Other Business.

12.Motion to enter into an executive session to discuss personnel, legal or property matters.

13.Motion to Adjourn. 

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Sandersville City Council

Meeting Minutes

February 6, 2017 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                                Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                      Karrie Brown, City Clerk

Council Member Mayme Dennis                               Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Kelly Collins, SPD Captain

Council Member Jason Davis                                     Dave Larson, Building Official

Judy McCorkle, City Administrator

 

Absent: City Attorney Wynne and Police Chief Victor Cuyler

                                                                       

Mayor Andrews called the February 6, 2017 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Council Member Brown led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the January 17, 2017 regular meeting and the January 26, 2017 called meeting of the City Council as presented. Council Member Watts seconded the motion passed unanimously. (Attachment A)

 

MOTION TO AWARD A BID FOR LAND APPLICATION AT THE EDDY TURNER FARM SITE

Council Member Brown made a motion to award a bid to the lowest responsive bidder, Smith Farm Supply, in the amount of $14,470.00 for land application at the Eddy Turner Farm Site. Council Member Watts seconded and the motion passed unanimously.

 

Mayor Pro Tem Smith made a motion to declare a 1998 Jeep Cherokee as Surplus and donate to the Washington County Regional Medical Center. Council Member Watts seconded. The Council then discussed the motion and questions were raised about the value of the vehicle and the legality of the donation. Mayor Pro Tem Smith rescinded his motion. The Council asked that this request be researched and a decision will be made at a later date.

 

MOTION TO ADOPT ON 2ND READING AN AMENDMENT TO GMEBS DEFINED BENEFIT RETIREMENT PLAN

Council Member Brown made a motion to adopt on second reading an amendment to the Georgia Municipal Employee Benefit System Defined Benefit Retirement Plan to implement 2% employee contributions for employees hired after March 1, 2017 and to remove the requirement that Fire Fighters and Police Officers retire no later than age 70.  Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPTE RESOLUTION #2017-02: A RESOLUTION AMENDING THE POLICE DEPARTMENT SOP (CRIME SUPPRESSION UNIT)

Mayor Pro Tem Smith made a motion to adopt Resolution #2017-02: A Resolution amending the Operations Manual for the Police Department of the City of Sandersville, Georgia (Crime Suppression Unit). Council Member Dennis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AUTHORIZE AGREEMENT FOR THE CONSTRUCTION OF PAUL F. THIELE PARK

Mayor Pro Tem Smith made a motion to authorize the Mayor and City Clerk to execute and agreement between the City of Sandersville and Viking Engineering and Construction Management, LLC for the construction of the Paul F. Thiele Park. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO AUTHORIZE TRANSER OF FUNDS FOR DISC GOLF TOURNAMENT

Council Member Dennis made a motion to authorize the City Administrator and Finance Officer to transfer $5,000 from the Hotel/ Motel Fund to the Disc Golf Park Fund to support the Linton Park Open PDGA Tournament. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

MOTION TO RENEW INTERGOVERNMENTAL CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES

Council Member Davis made a motion to renew the Intergovernmental Contract for Economic Development Services with Washington County Chamber of Commerce and the Development Authority of Washington County for 6 months. Council Member Dennis seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AUTHORIZE PAYMENT FOR RIGHT-OF-WAY TREE TRIMMING

Mayor Pro Tem Smith made a motion to authorize payment to Asplundh in an amount up to $50,000.00 for right-of-way tree trimming. Council Member Brown seconded and the motion passed unanimously. (Attachment F)

 

Other Business: None

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Dennis seconded and the meeting was unanimously adjourned.

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Feb 6, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

February 6, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

February 6, 2017 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                    Karrie Brown, City Clerk

Council Member Mayme Dennis                             Wayne Poole, Electric Department Director

Council Member Henry Watts                                   Robert Eubanks, Public Works Director

Council Member Danny Brown                                Kelly Collins, SPD Captain

Council Member Jason Davis                                  Dave Larson, Building Official

Judy McCorkle, City Administrator

 

Absent: City Attorney Wynne and Police Chief Victor Cuyler

 

Mayor Andrews called the working session to order at 4:00 p.m. He noted that City Attorney Wynne is absent due to a medical appointment and Police Chief Cuyler is attending the Police Chiefs’ Conference.

 

Other Reports:

Connie Burley, Archway Professional, gave the Mayor and Council a report of the projects that Archway is currently working on including the Highway 15 project which has been nicknamed “Traditions Highway”. The Teen Maze program is scheduled for Monday, March 13th and a session has been added to teach teens how to interact with Law Enforcement Officers. Ms. Burley listed several other projects that Archway is working on.

 

Department Reports:

Police Captain Kelly Collins gave the January report for Animal Control. He stated the Police Department report will be given quarterly. Council Member Dennis asked who in the Police Department reviews accident reports as she had a complaint. Captain Collins stated the shift supervisors and he review accident reports. He is working on this particular report in question. Captain Collins added there is a Resolution on the regular agenda to add the Crime Suppression Unit to the Police Department’s Operating Procedures. Mayor Pro Tem Smith noted he would like a report to show the effectiveness of this unit when preparing for the next year’s budget.

 

Fire Chief Riner stated this is Severe Weather Preparedness Week. There is a different topic covered each day and this information can be found on the Fire Department’s Face book page as well as in the Sandersville Progress. Chief Riner noted that the Code Red system is the main notification source to the public of severe weather. Anyone needing help registering with Code Red is welcome to stop by the Fire Department.

 

Electric Director Poole stated the annual right-of-way tree trimming, which is bid out by Electric Cities of Georgia, is on the regular agenda for approval. He would like for Council to award the bid to Asplundh, who is the 2nd lowest bidder based on their availability and great service in the past. Electric Director Poole stated he was able send help to Albany following both storms. After the first storm, Lineman Greg Taylor helped set poles January 5-12. Following the second storm, Adrian Johnson and Bryan Long helped from January 24-27 resetting services. He reported that, while in Albany, someone ran a red light and crashed into the side of the truck that Greg Taylor was driving. There were no injuries and repairs to the truck are being scheduled.

 

Public Works Director Eubanks asked the Mayor and Council to add a bid award for land application at the Eddy Turner farm to the regular agenda for approval. The low bid is to Smith Farm Supply for $14,470.00.

 

Building Official Larson stated that Arbor Day is Friday, February 17th and the Sandersville Tree Board will be planting a Live Oak at the Walking Trail.

 

Council Member Dennis asked about a complaint she received from Stacer Helton concerning water standing on his property following the construction of Dollar General on East McCarty Street. Building Official Larson stated he is aware of the complaint but has advised Mr. Helton that this is a civil matter between him and the contractor.

 

City Administrator Report:

City Administrator McCorkle went over the agenda items. City Administrator McCorkle noted one agenda items is to transfer money to the Disc Golf Park account to cover expenses for the tournament which is scheduled for April 1st. There are also plans to host a paint ball game and a movie night in the spring. City Administrator McCorkle also discussed renewing the Economic Development services contract for Chris Hutchings to work on retail development. The consensus of the Council is to be proactive with Economic Development but they would like a report before future contract renewal.

 

Mayor and Council Reports:

Mayor Andrews stated he was asked if the City could donate a vehicle to the Washington County Regional Medical Center and he thought that the 1998 Jeep that was driven by Jim Collins may be considered for donation. Mayor Andrews then discussed the training and travel budget for the Mayor and Council Members. He noted that the cost of the conference and classes has increased and asked that everyone be mindful of the budget when scheduling training. The Council Members then discussed the training and travel budget in more detail. Council Member Davis suggested looking at webcasts or online training options as well.

 

Mayor Andrews adjourned the Working Session at 5:00 p.m.
 

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Jan 17, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

January 17, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: December 19, 2016 regular meeting. (Attachment A)

4.Recognitions: Susan Lewis

5.Motion to adopt on first reading an amendment to the Georgia Municipal Employee Benefit System Defined Benefit Retirement Plan to implement 2% employee contributions for employees hired after March 1, 2017 and to remove the requirement that Fire Fighters and Police Officers retire no later than age 70. (Attachment B)

6.Motion to approve a change order for the burn building project to Washington County Machine Shop in the amount of $312.34 for the installation of a grade over the roof hatch. (Attachment C)

7.Motion to approve Change Order No. One for the Beck Blvd Pump Station Modifications Division 2 to Blair Construction, Inc. with an increase in the amount of $54,245.37 for additional earth work, clearing, and fencing. (Attachment D)

8.Motion to approve Change Order No. Two for the Beck Blvd Pump Station Modifications Division 2 to Pyles Plumbing & Utility Contractors, Inc with a decrease in the amount of $50,384.92 for final cost adjustment. (Attachment E)

9.Motion to authorize the Mayor to execute an agreement with AMEC Foster Wheeler for subsurface utility engineering in the amount of $26,000.00 for the East Haynes Street Project. (Attachment F)

10.Motion to award a bid to the lowest responsive bidder, O’Reilly Auto Parts, in the amount of $8,129.00 for a Tire Changer and Balancer. (Attachment G)

11.Motion to award a bid to the lowest responsive bidder, Beam Site Prep, LLC, in the amount of $86,518.53 for the Pedestrian Improvements on Linton Road. (Attachment H)

12.Other Business.

13.Motion to enter into an executive session to discuss personnel, legal or property matters.

14.Motion to Adjourn. 

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Sandersville City Council

Meeting Minutes

January 17, 2017 – 4:45 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                                Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                     Karrie Brown, City Clerk

Council Member Mayme Dennis                              Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Dave Larson, Building Official

Robert, Wynne, City Attorney                                                                      

 

Mayor Andrews called the January 17, 2017 meeting of the Sandersville City Council to order at 4:45 p.m.

 

EXECUTIVE SESSION

Council Member Dennis made a motion to enter into an Executive Session to discuss a legal matter. Council Member Brown seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting of the Sandersville City Council reconvened at 5:05 p.m.

 

Council Member Watts gave the invocation and Council Member Dennis led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Dennis made a motion to approve the minutes of the December 19, 2016 regular meeting of the City Council as presented. Council Member Dennis seconded the motion passed unanimously. (Attachment A)

 

Recognitions:

Mayor Andrews recognized employee Ike Tillman with at 10 year milestone anniversary in 2016. Mr. Tillman was not able to attend the working session.

 

Susan Lewis then read and presented a letter with concerns about the public hearing that was held for the Brownfield Clean-up Grant that the City applied for. Ms. Lewis asked that the letter be made part of the minutes.

 

MOTION TO ADOPT ON 1ST READING AN AMENDMENT TO GMEBS DEFINED BENEFIT RETIREMENT PLAN

Council Member Watts made a motion to adopt on first reading an amendment to the Georgia Municipal Employee Benefit System Defined Benefit Retirement Plan to implement 2% employee contributions for employees hired after March 1, 2017 and to remove the requirement that Fire Fighters and Police Officers retire no later than age 70. Council Member Brown seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO APPROVE CHANGE ORDER FOR BURN BUILDING

Mayor Pro Tem Smith made a motion to approve a change order for the burn building project to Washington County Machine Shop in the amount of $312.34 for the installation of a grade over the roof hatch. Council Member Dennis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO APPROVE CHANGE ORDER #1 FOR BECK BLVD PUMP STATION (BLAIR CONSTRUCTION)

Mayor Pro Tem Smith made a motion to approve Change Order No. One for the Beck Blvd Pump Station Modifications Division 2 to Blair Construction, Inc. with an increase in the amount of $54,245.37 for additional earth work, clearing, and fencing. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO APPROVE CHANGE ORDER #2 FOR BECK BLVD PUMP STATION (PYLES PLUMBING)

Council Member Dennis made a motion to approve Change Order No. Two for the Beck Blvd Pump Station Modifications Division 2 to Pyles Plumbing & Utility Contractors, Inc with a decrease in the amount of $50,384.92 for final cost adjustment. Council Member Davis seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO EXECUTE AN AGREEMENT WITH AMEC FOR UTILITY ENGINEERING ON E. HAYNES ST

Council Member Brown made a motion to authorize the Mayor to execute an agreement with AMEC Foster Wheeler for subsurface utility engineering in the amount of $26,000.00 for the East Haynes Street Project. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO AWARD A BID FOR A TIRE CHANGER & BALANCER

Council Member Dennis made a motion to award a bid to the lowest responsive bidder, O’Reilly Auto Parts, in the amount of $8,129.00 for a Tire Changer and Balancer. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment G)

 

MOTION TO AWARD A ABID FOR PEDESTRIAN IMPROVEMENTS ON LINTON ROAD

Mayor Pro Tem Smith made a motion to award a bid to the local bidder, Washington County Machine Shop, in the amount of $88,182.20 for the Pedestrian Improvements on Linton Road. Council Member Dennis seconded and the motion passed unanimously. (Attachment H)

 

Other Business:

Council Member Dennis stated she would like both Alfred C. Carson Street and McElrath Street on the list for paving. Public Works Director Eubanks stated the current funding is allocated to the East Haynes Street project but both streets can be added to the list for future funding.

 

MOTION TO AUTHORIZE GRANT APPLICATION TO GA DOT FOR SIDEWALK IMPROVEMENTS

Council Member Dennis made a motion to authorize G. Ben Turnipseed Engineers to apply for a GA DOT Multimodal grant on behalf of the City of Sandersville for making the sidewalks ADA accessible on a portion of South Harris Street. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

Council Member Davis stated he would like to address the letter that Susan Lewis presented. The Council Members then discussed the Brownfield Clean-up Grant application and the public hearings that were held in conjunction with the grant.

 

Mayor Andrews left the meeting at 5:30 p.m.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.

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Jan 17, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

January 17, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

  • Recognition of employees with milestone anniversaries in 2016
  • Kenny Green & David Tyre, G. Ben Turnipseed Engineers - Anderson Drive project

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
             Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

           Mayor Pro Tem Smith

           Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

January 17, 2017 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                                 Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                       Karrie Brown, City Clerk

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Henry Watts                                     Robert Eubanks, Public Works Director

Council Member Danny Brown                                   Victor Cuyler, Chief SPD

Council Member Jason Davis                                    Dave Larson, Building Official

Robert, Wynne, City Attorney                                                                      

                                   

Mayor Andrews called the working session to order at 4:00 p.m.

 

Department Reports:

Police Chief Cuyler gave the activity report for the Police Department for 2016.

 

Building Inspector Larson reminded everyone that the Sandersville Tree Board Members are selling Sandersville Maple Trees as a fundraiser. A deposit of $25.00 is due upon order and the trees are scheduled to be delivered in November.

 

Electric Director Poole stated that with the permission of City Administrator McCorkle and Mayor Andrews, he was able to send a Line Worker and truck to Albany, Georgia to help out following a devastating storm.

 

Public Work Director Eubanks stated he has an item he would like for Council to add to the regular agenda for approval, giving G. Ben Turnipseed Engineers the authority to apply for a grant with GA DOT on behalf of the City to make the sidewalks on a portion of South Harris Street handicap accessible. Kenny Green of Turnipseed Engineers stated they will not charge the City for the grant application.

 

Mayor Andrews stated there is a correction to the regular agenda item #11, the Pedestrian Improvement Project on Linton Road, in which the bid award amount should be $86,518.53. Mayor Andrews noted the City has received a grant from GA DOT in the amount of $75,000.00 for this project.

 

City Attorney Report

City Attorney Wynne stated he attended a Martin Luther King Jr. celebration yesterday. Also, he has a new grandson that was born today.

 

Recognitions:

Kenny Green and David Tyre with G. Ben Turnipseed Engineers then discussed the proposed annexation of the Anderson Drive area and the possibility of providing water and sewer service which would be funding through the USDA Loan. A public meeting is scheduled for Thursday, January 26th, 2017 at 6:00 p.m. to provide information to the property owners and residents. Mr. Green and Mr. Tyre then discussed other projects included in the USDA Loan application and the process for obtaining the funding.

 

Mayor Andrews and City Clerk Brown recognized employees with 5, 10, 15, and 40 year milestone anniversaries in 2016 and presented commemorative key chains to those employees.

 

Mayor Pro Tem Smith joined the meeting at 4:20 p.m.

 

City Administrator Report:

City Administrator McCorkle and Public Works Director Eubanks briefly went over the regular agenda items.

 

Council Member Dennis joined the meeting at 4:35 p.m.

 

Mayor and Council Reports:

The Council Members discussed the bid award on the regular agenda for the Pedestrian Improvement Project on Linton Road. The bid from the local contractor, Washington County Machine Shop, was only $1,600.00 more than the lowest bidder. The consensus of the Council Members is to award the bid, during the regular session, to the local bidder.

 

Mayor Andrews adjourned the Working Session at 4:45 p.m.
 

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Jan 3, 2017

City Council Meeting - cancelled

Jan 3, 2017

City Council Working Session - cancelled

City Council Meetings Called

Feb 22, 2017

Called City Council Meeting

CITY OF SANDERSVILLE

CALLED COUNCIL MEETING AGENDA

City Hall Conference Room

February 22, 2017 - 3:00 P.M.

 

 

1.Call to order by Mayor Andrews.

2.Discussion of leaf and limb hauling contract.

3.Other Business.

4.Adjournment.

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Sandersville City Council

Called Meeting Minutes

February 22, 2017 – 3:05 P.M.

City Hall Conference Room

 

Council Members and City Employees present:              

Mayor Jimmy Andrews                                              Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                    Robert Eubanks, Public Works Director

Council Member Henry Watts                                  Karrie Brown, City Clerk

Council Member Jason Davis                                    

Robert Wynne, City Attorney                                               

                                   

Absent: Council Member Mayme Dennis & Council Member Danny Brown

 

Mayor Andrews called the February 22, 2017 called meeting of the Sandersville City Council to order.

 

City Administrator McCorkle explained the leaf and limb hauling contract that the City Council awarded several years ago with MW Collins. MW Collins mulches the material and then sells it as a Biofuel. However, they notified Public Works Director Eubanks that there was trash in the leaf and limbs and therefore they cannot sell as Biofuel.

 

Public Works Director Eubanks has been looking into alternatives. He obtained a quote from Precision Waste Service at an estimated amount of $85,000 to haul the material to the landfill in Augusta.

 

City Administrator McCorkle and Public Works Director Eubanks have been in contact with MW Collins and have asked that he honor the existing contract. MW Collins has agreed and will start back hauling the materials. City Administrator McCorkle noted she would like to have a back-up plan for the future just in case they run into this problem again. She will bring some alternative plans to the Council in the near future for approval.

 

Mayor Andrews noted that no official action of Council is needed at this time.

 

ADJOURNMENT

With no further business to come before the City Council, Mayor Andrews adjourned the meeting. 

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Jan 26, 2017

Called City Council Meeting

CITY OF SANDERSVILLE

CALLED COUNCIL MEETING AGENDA

Public Works Annex

January 26, 2017 - 5:45 P.M.

 

 

1.Call to order by Mayor Andrews.

2.Motion to adopt Resolution #2017-01: A Resolution by the Mayor and City Council of the City of Sandersville authorizing the City Administrator and Finance Officer to open a City of Sandersville Disc Golf Park Bank Account and a Pay Pal Account for event registration. (Attachment A)

3.Other Business.

4.Adjournment.

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Sandersville City Council

Called Meeting Minutes

January 26, 2017 – 5:45 P.M.

Public Works Annex - Training Room

 

Council Members and City Employees present:              

Mayor Jimmy Andrews                                                  Vic Cuyler, Police Chief

Council Member Mayme Dennis                                Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Russell Riner, Fire Chief

Council Member Danny Brown                                 Wayne Poole, Electric Department Director

Council Member Jason Davis                                   Dave Larson, Building Official

Robert Wynne, City Attorney                                     Karrie Brown, City Clerk

Judy McCorkle, City Administrator                           Brianna Wiley, Finance Officer

 

Absent: Mayor Pro Tem Smith

 

Mayor Andrews called the January 26, 2017 called meeting of the Sandersville City Council to order. Council Member Watts gave the invocation.

 

MOTON TO ADOPT RESOLUTION #2017-01: A RESOLUTION TO OPEN AN ACCOUNT FOR THE DISC GOLF PARK & A PAY PAL ACCOUNT

Council Member Dennis made a motion to adopt Resolution #2017-01: A Resolution by the Mayor and City Council of the City of Sandersville authorizing the City Administrator and Finance Officer to open a City of Sandersville Disc Golf Park Bank Account and a Pay Pal Account for event registration. Council Member Watts seconded and the motion passed unanimously. (Attachment A)

 

Other Business:

MOTION TO PROCEED WITH ENFORCEMENT OF CONSENT ORDER

Council Member Dennis made a motion to proceed with enforcement of the Consent Order concerning the property Avant property. Council Member Watts  seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business to come before the City Council, Council Member Watts made a motion to adjourn the meeting. Council Member Brown seconded and the meeting was unanimously adjourned. 

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Committee Meeting

Aug 22, 2016

Public Safety Committee Meeting

CITY OF SANDERSVILLE

PUBLIC SAFETY COMMITTEE AGENDA

City Hall Conference Room

August 22, 2016 - 4:00 P.M.

 

 

 

1.    Call to order by Chairman Brown.

2.    Discussion of vacancies and positions at the Police Department.

3.    Other Business.

4.    Motion to Adjourn.

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Public Hearing

Dec 16, 2014

Public Review & Comment Notice -Downtown Cafe Clea

PUBLIC REVIEW AND COMMENT NOTICE

PUBLIC MEETING NOTICE

 

The City of Sandersville will submit a clean-up grant for the former Downtown Café Property located at 123 South Harris Street to the Environmental Protection Agency (EPA) on December 19, 2014.  A draft copy of the grant proposal can be reviewed at Sandersville City Hall.

 

Public comments will be accepted until 5:00 pm on December 16, 2014.  Comments may be submitted in writing to:

Judy McCorkle,

City Administrator

City of Sandersville

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

by email to

jmccorkle@sandersville.net or

srhodes@sandersville.net  or

lgrijalva@csrarc.ga.gov

 

A public meeting will be held at 4:00 pm on December 11, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens an additional opportunity to provide input on the application.

 

At the end of the review period, a second public meeting will be held at 5:00 pm on December 16, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens a final opportunity to provide comments on the application before submittal to the EPA.

 

All citizens are invited to attend both of these meetings. Persons with special needs relating to disability access may use the Georgia Relay Service for the hearing impaired at 1-800-255-0056 or contact at Karrie Brown 478-552-2525 prior to the meeting dates of December 11, 2014 or December 16, 2014.

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Dec 11, 2014

Public Review and Comment Notice -Downtown Cafe Cl

PUBLIC REVIEW AND COMMENT NOTICE

PUBLIC MEETING NOTICE

 

The City of Sandersville will submit a clean-up grant for the former Downtown Café Property located at 123 South Harris Street to the Environmental Protection Agency (EPA) on December 19, 2014.  A draft copy of the grant proposal can be reviewed at Sandersville City Hall.

 

Public comments will be accepted until 5:00 pm on December 16, 2014.  Comments may be submitted in writing to:

Judy McCorkle,

City Administrator

City of Sandersville

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

by email to

jmccorkle@sandersville.net or

srhodes@sandersville.net  or

lgrijalva@csrarc.ga.gov

 

A public meeting will be held at 4:00 pm on December 11, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens an additional opportunity to provide input on the application.

 

At the end of the review period, a second public meeting will be held at 5:00 pm on December 16, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens a final opportunity to provide comments on the application before submittal to the EPA.

 

All citizens are invited to attend both of these meetings. Persons with special needs relating to disability access may use the Georgia Relay Service for the hearing impaired at 1-800-255-0056 or contact at Karrie Brown 478-552-2525 prior to the meeting dates of December 11, 2014 or December 16, 2014.

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Dec 8, 2014

Public Hearing on FY 2015 budget

CITY OF SANDERSVILLE

NOTICE OF PUBLIC HEARING

 

A public hearing on the proposed FY 2015 budget for the City of Sandersville will be held on Monday, December 8, 2014 at 5:00 p.m. in the City Council Chambers located at 126 Malone Street, Sandersville Georgia.

 

The proposed budget for FY 2015 is available for public inspection Monday through Friday from 8:00 a.m. until 5:00 p.m. in the City Clerk’s Office at 141 West Haynes Street, Sandersville, Georgia.

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