Agendas and Minutes

City Council Meetings

Jul 17, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

July 17, 2017 - 5:00 P.M.

City Council Chambers

 

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Recognitions: None

4.Approval of Minutes: July 5, 2017 called and regular meeting. (Attachment A)

5.Motion to adopt Resolution #2017-11: A Resolution authorizing the destruction of certain municipal records. (Attachment B)

6.Motion to award a bid to Ace Pole Company in the amount of $5,071.00 for 32 CCA Treated Poles. (Attachment C)

7.Motion to award a bid to Xylem in the amount of $48,544.88 for a Solids Handling Pump. (Attachment D)

8.Other Business.

9.Motion to enter into an executive session to discuss personnel, legal or property matters.

10.Motion to Adjourn.

 

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Jul 5, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

July 5, 2017 - 5:00 P.M.

City Council Chambers

 

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Recognitions: None

4.Approval of Minutes:  June 5, 2017 regular meeting and June 19, 2017 working session. (Attachment A)

5.Public Hearing:

Zone Change Application #2017-02: A Zone Change Application request from Marguerite Bryant to change the zoning at 412 West Floyd Street from R-3 to C-1. (Attachment B)

6.Motion to approve or deny Zone Change Application #2017-02: A Zone Change Application request from Marguerite Bryant to change the zoning at 412 West Floyd Street from R-3 to C-1. (Attachment B)

7.Motion to authorize the Mayor to execute a Memorandum of Understanding for the renewal of Washington County Archway Partnership. (Attachment C)

8.Motion to approve the “Paint the Town” concert and events on the square on September 2, 2017 and to allow open containers in the permitted area.

9.Other Business.

10.Motion to enter into an executive session to discuss personnel, legal or property matters.

11.Motion to Adjourn.

 

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Sandersville City Council
Meeting Minutes
July 5, 2017 – 5:20 P.M.
City Council Chambers

 

Council Members and City Employees present:

Mayor Jimmy Andrews

Mayor Pro Tem Jeffery Smith                                     Judy McCorkle, City Administrator

Council Member Mayme Dennis                                Russell Riner, Chief SFD

Council Member Henry Watts                                     Victor Cuyler, Chief SPD

Council Member Danny Brown                                  Wayne Poole, Electric Department Director

Council Member Jason Davis                                    Dave Larson, Building Official

Robert Wynne, City Attorney                                     Karrie Brown, City Clerk                              

                       

Mayor Andrews called the July 5, 2017 meeting of the Sandersville City Council to order at 5:20 p.m.

 

Council Member Watts gave the invocation and Council Member Dennis led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Mayor Pro Tem Smith made a motion to approve the minutes of the June 5, 2017 regular meeting and the June 19, 2017 called meeting of the City Council as presented. Council Member Watts seconded the motion passed unanimously. (Attachment A)

 

Recognitions:

Mayor Andrews stated that Congressman Jody Hice held a Grants and Small Business Workshop at Oconee Fall Line Technical College last week. He asked Finance Officer Brianna Wiley to attend in his place and give a presentation on the Brownfield Grant. Mayor Andrews reported he received a letter from Congressman Hice today thanking Ms. Wiley for doing a great job.

 

Public Hearing:

Mayor Andrews opened a Public Hearing on Zone Change Application #2017-02: A Zone Change Application request from Marguerite Bryant to change the zoning at 412 West Floyd Street from R-3 to C-1. (Attachment B)

 

Marguerite Bryant spoke in favor of the request. She stated she would like to open a take-out restaurant. She noted that the Planning and Zoning Board approved the request. Also, her husband has spoken with several of the neighbors and he received no negative feedback.

 

No one spoke against the request.

 

Charley Hilson Dixon stated she did not object but would like clarity on the request because she thought the property was already zoned commercial. City Attorney Wynne and Building Official Larson explained the property was zoned with a non-conforming use and after 1 year of not being used for that non-conforming use, the property reverts to the surrounding zoning.

 

The Mayor and Council then discussed other possible solutions to allow Ms. Bryant to open the take-out restaurant without an actual zone change. This could possibly require a change to the City’s Ordinance. The consensus of the Council is to table the request to see if they can change the ordinance to allow them to grant a Special Use Permit.

 

MOTION TO TABLE ZONE CHANGE APPLICATION #2017-02: A ZONE CHANGE APPLICATION REQUEST AT 412 W FLOYD ST

Council Member Davis made a motion to table Zone Change Application #2017-02: A Zone Change Application request from Marguerite Bryant to change the zoning at 412 West Floyd Street from R-3 to C-1. Council Member Dennis seconded and the motion passed unanimously. (Attachment B)

 

The Council Members then discussed renewing the Archway Partnership and the amount of funding the City would contribute.

 

MOTION TO AUTHORIZE MOU FOR ARCHWAY PARTINERSHIP AND TO APPROVE FUNDING

Council Member Dennis made a motion to authorize the Mayor to execute a Memorandum of Understanding for the renewal of Washington County Archway Partnership and to change the City’s contribution amount to $8,000.00. Council Member Brown seconded and the motion passed unanimously. (Attachment C)

 

Katie Moncus with the Chamber of Commerce explained the Paint the Town events that will start with a glow disc golf tournament, include a 5K color run for the Empty Stocking group, and end with a concert downtown on Saturday evening. The Council Members then discussed the need for downtown events and the possibility of hiring someone to plan and coordinate events.

 

MOTION TO APPROVE EVENTS ON THE DOWNTOWN SQUARE

Mayor Pro Tem Smith made a motion to approve the “Paint the Town” concert and events on the square on September 2, 2017 and to allow open containers in the permitted area. Council Member Brown seconded and the motion passed unanimously.

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel and legal matters.  Council Member Dennis seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting of the Sandersville City Council reconvened at 6:30 p.m.

 

MOTION TO HIRE A VOLUNTEER FIREFIGHTER

Council Member Dennis made a motion to hire a Volunteer Firefighter. Council Member Brown seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.

 

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Jun 19, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

June 19, 2017 - 4:00 P.M.

City Hall Conference Room

 

 

 

1. Call to order by Mayor Andrews

2. Discussion of USDA projects – Kenny Green, G. Ben Turnipseed Engineers  

3. Discussion of Leaf & Limb pickup issues and options.

4. Discussion of Property Maintenance Code Ordinance

5. Discussion of Junk Vehicle Ordinance

6. Discussion of Garbage Can Ordinance

7. Discussion of Rezoning at 412 West Floyd Street

8. Other Business

9. Adjourn

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Jun 5, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

June 5, 2017 - 5:00 P.M.

City Council Chambers

 

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Recognitions: None

4.Approval of Minutes: May 1, 2017 regular meeting. (Attachment A)

5.Motion to adopt Resolution #2017-09: A Resolution authorizing the destruction of certain municipal records. (Attachment B)

6.Motion to adopt Resolution #2017-10: A Resolution to appoint a voting delegate and an alternate voting delegate for the Municipal Electric Authority of Georgia’s annual meeting. (Attachment C)

7.Motion to approve funding in the amount of $6,000 plus travel expenses to CBRE for a market study for a proposed hotel to be located in Sandersville. (Attachment D)

8.Motion to award a bid to Leland Supply in the amount of $8,360.00 for (10) 55 Gallon Drums of Knock-Out Weed Killer. (Attachment E)

9.Motion to approve East Haynes Street project design.

10.Motion to set June 19, 2017 as a Planning Working Session in lieu of the regular City Council meeting.

11.Motion to appoint Chris Kevern to fill a vacancy on the Downtown Development Authority with a term expiring March, 2019.

12.Other Business.

13.Motion to enter into an executive session to discuss personnel, legal or property matters.

14.Motion to Adjourn. 

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Jun 5, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

June 5, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

           Tony Roberson, Police Officer of the Year

           Ben Avant, Firefighter of the Year

           Glenn Bowman, AMEC Foster Wheeler to discuss East Haynes Street project design

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
             Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

           Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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May 15, 2017

City Council Meeting - cancelled

May 15, 2017

City Council Working Session - cancelled

May 1, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

May 1, 2017 - 5:00 P.M.

City Council Chambers

 

 

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: April 10, 2017 called meeting. (Attachment A)

4.Recognitions: None

5.Motion to adopt Resolution #2017-08: A Resolution declaring certain personal property of the City of Sandersville as surplus and authorizing its disposal. (Attachment B)

6.Motion to award a bid to the only responsive bidder, Childre Ford, in the amount of $28,981.00 for a 2017 Ford F150 XLT Truck. (Attachment C)

7.Other Business.

8.Motion to enter into an executive session to discuss personnel, legal or property matters.

9.Motion to Adjourn. 

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Sandersville City Council

Meeting Minutes

May 1, 2017 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews         

Mayor Pro Tem Jeffery Smith                                       Judy McCorkle, City Administrator

Council Member Mayme Dennis                                Kandice Hartley, Assistant City Clerk

Council Member Henry Watts                                     Victor Cuyler, Chief SPD

Council Member Danny Brown                                  Robert Eubanks, Public Works Director

Council Member Jason Davis                                     Russell Riner, Chief SFD

Robert Wynne, City Attorney                                       Wayne Poole, Electric Director                     


Mayor Andrews called the May 1, 2017 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Council Member Brown led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the April 10, 2017 called meeting of the City Council as presented. Council Member Davis seconded the motion passed unanimously. (Attachment A)

 

Recognitions: None

 

MOTION TO ADOPT RESOLUTION #2017-08: A RESOLUTION DECLARING CERTAIN PERSONAL PROPERTY AS SURPLUS & AUTHORIZING ITS DISPOSAL

Council Member Dennis made a motion to adopt Resolution#2017-08: A Resolution declaring certain personal property of the City of Sandersville as surplus and authorizing its disposal.  Council Member Brown seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO AWARD A BID FOR A 2017 FORD XL TRUCK FOR THE ELECTRIC DEPARTMENT

Mayor Pro Tem Smith made a motion to award a bid to the only responsive bidder, Childre Ford, in the amount of $27,156 for a 2017 Ford F150 XL Truck.  Council Member Dennis seconded and the motion passed unanimously.  (Attachment C)

 

Other Business: none

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss a personnel matter.  Council Member Dennis seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Watts, Council Member Davis, Council Member Brown, and Council Member Dennis.

 

ADJOURNMENT

With no further business, Council Member Dennis made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.

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May 1, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

May 1, 2017 - 4:00 P.M.

City Council Chambers

 

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

            Keith Thompson

            Jamie Brindell

            Katie Moncus

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

May 1, 2017 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Pro Tem Jeffery Smit

Mayor Jimmy Andrews                                                 Dave Larson, Building Official

Council Member Jason Davis                                    Russell Riner, Chief SFD

Council Member Henry Watts                                     Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Victor Cuyler, Chief SPD

Council Member Mayme Dennis                               Wayne Poole, Electric Director

Robert Wynne, City Attorney                                       Kandice Hartley, Assistant City Clerk

Judy McCorkle, City Administrator                          

                                   

Mayor Andrews called the May 1, 2017 working session to order at 4:00 p.m.

 

Recognitions: 

Jamie Brindell with the Washington County Recreation Department gave an update on the Disk Golf Park.  He stated the first tournament will be held this Saturday, May 6, 2017 and noted there are both pros and amateurs registered to play. 

 

Katie Moncus with the Chamber of Commerce announced there will be concert on this Saturday night. There will be a D.J. from 6:30-7:30 and a live band from 8:00-10:00. Mrs. Moncus added there will be several food vendors on the square that night, and hoped it will encourage the players from the Disk Golf tournament to stay and enjoy downtown. 

 

Connie Burley from Archway passed out an update for the Council of what Archway has been working on from January – March.  Burley went into detail on specific projects that were focused on and around Washington County.

  

Department Reports:

Police Chief Cuyler reviewed the quarterly report stating there were no vehicle pursuits but there were 2 Use of Force incidents. Council Member Dennis stated there is still a problem with cars racing on South Hospital Rd around to the Recreation Department. Council Member Dennis asked Chief Cuyler to please have officer’s presence heavily in this area. Chief Cuyler stated that it would help if the citizens in the area could give a description of vehicle or even a tag number so they can address this problem. Mayor Andrews also stated that there had been several incidents with stray pit bulls, for everyone to be on the lookout and call Animal Control.   

 

Fire Chief Riner stated that they have tested the pumps and trucks and they all passed.  He also stated that all other local surrounding departments had a mutual aid practice at the training center and it went well.  Chief Riner announced there would be a car seat check this Saturday, May 6th that the fire department would be assisting the police department in this event.

 

Electric Director Poole stated that he had a bid for a new pickup truck on the agenda and he would be passing his truck to the crew.  He obtained bids for both an XL and an XLT and that he preferred the XLT.  Director Poole also stated that the medium size bucket truck transmission was having issues and was going to have to be fixed. Electric Director Poole stated the tree trimming will be winding down this next week. 

 

Public Works Director Eubanks said there would be a meeting in Milledgeville with the GA DOT about the Thiele Park. The land grading for the park has begun.  Director Eubanks went on to say that the public works crews have been doing a lot of work out at the disk golf pro shop and everything will be completed by Friday afternoon. City Administrator McCorkle stated the business, Deep River Outfitters, will be running the concession stand and selling T-Shirts for the Disk Golf Tournament this Saturday, May 6th

 

Council Member Dennis asked Director Eubanks about a side walk being put in at M. Friedman Dr. from Hunters Run Apartments to Dollar General.  Director Eubanks said the request has been brought to his attention but that the project has not been funded this year but could be added for next year.  Mayor Pro Tem Smith explained that it at least needs to be looked into, and if it could be added to next year’s project list.  

 

Building Official Larson gave an update on Diesel Depot said they had been in court all day and the court is asking for 10 more days to review case law. 

 

City Administrator Report:

City Administrator McCorkle reviewed the agenda items.  City Administrator McCorkle explained there was an approval list of surplus property on the regular agenda and if approved these items will be sold at the City Auction.  Administrator McCorkle went on to say that this Saturday there will be a ribbon cutting at the Disk Golf Pro Shop and invited Mayor and Council to attend. 

 

Mayor and Council Reports:

Council Member Brown expressed citizens concern on Ridgeland Dr. and about citizens leaving trash carts out by the road after the trash truck has picked up.  He noted that citizens in this area need to take pride in their neighborhood.  Council Member Brown questioned if there is anything that can be done to enforce citizens to take their cart back in instead of leaving them out.   City Administrator McCorkle stated that Building Official Larson could look at doing an ordinance change that would enforce this. 

 

Mayor Andrews adjourned the Working Session at 5:00 p.m.

 

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Apr 17, 2017

City Council Meeting - cancelled

Apr 17, 2017

City Council Working Session - cancelled

Apr 3, 2017

City Council Working Session - cancelled

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

April 3, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
             Karrie Brown, City Clerk
 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

           Mayor Pro Tem Smith

           Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Apr 3, 2017

City Council Meeting - cancelled

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

April 3, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: March 20, 2017 regular meeting. (Attachment A)

4.Recognitions: None

5.Motion to authorize the City Administrator to execute a contract with Mid-State Auction Company for a public auction of the City of Sandersville’s surplus equipment and materials.(Attachment B)

6.Motion to award a bid to the lowest responsive bidder, Scott Waterproofing Inc, in the amount of $26,078.00 for Fire Department roof project. (Attachment C)

7.Motion to award a bid to the lowest responsive bidder, Brooks Auto Parts, in the amount of $6,249.99 for a tire changer. (Attachment D)

8.Motion to approve Change Order No. 1 to Viking Engineering & Construction Management LLC for the Thiele Park project for an increase in the amount of $10,303.20 to demolish and replace the concrete sidewalk on the front side of the park. (Attachment E)

9.Motion to appoint Jason Davis and Elaine Burge to fill to 2 expiring terms on the Downtown Development Authority starting March 2017 and ending March 2020 and to appoint Lauren Jeffords to fill the un-expiring term for the City of Sandersville.

10.Motion to approve an event on the square to support the PDGA tournament on May 6, 2017 and to allow open containers in the permitted area.

11.Motion to authorize all non-essential departments to close at 1:00 p.m. on Friday, May 26, 2017 for the annual employee picnic.

12.Other Business.

13.Motion to enter into an executive session to discuss personnel, legal or property matters.

14.Motion to Adjourn.

 

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Mar 20, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

March 20, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions: Angela Releford

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

March 20, 2017 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Pro Tem Jeffery Smith                                    Dave Larson, Building Official

Council Member Mayme Dennis                             Russell Riner, Chief SFD

Council Member Henry Watts                                   Robert Eubanks, Public Works Director

Council Member Danny Brown                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                  Wayne Poole, Electric Director

Robert Wynne, City Attorney                                    Kandice Hartley, Assistant City Clerk

Judy McCorkle, City Administrator                          

                                   

Absent: Mayor Jimmy Andrews

 

Mayor Pro Tem Jeffery Smith called the working session to order at 4:00 p.m.

 

Recognitions: 

Angela Releford stated that she would like to explain why she does not participate in the Pledge of Allegiance to the American Flag.  Ms. Releford stated that she did not want to offend anyone or anyone to look at her any differently, but that she cannot Pledge due to religious reasons.

 

Department Reports:

Police Chief Cuyler stated that Police Officer Jacob Kennedy had completed mandate training and is ready to be sworn in.  Mayor Pro Tem Smith introduced Officer Kennedy stating that he is a local of Sandersville who received a degree from Georgia Southern in Criminal Justice and has returned to Sandersville to pursue his career in law enforcement.  Mayor Pro Tem Smith then swore in Officer Kennedy.  Chief Cuyler then reviewed the 2016 Pursuit Analysis Report.     

 

Fire Chief Riner stated he has a technician coming to look at Ladder Truck #6 because it is having hydraulic issues this week and needs servicing. 

 

Electric Director Poole stated that he has finished up at KFC and they are now open for business.  He also stated that the tree trimers were still working different areas around town.   

 

Public Works Director Eubanks stated that the contracts were executed for the Brentwood crosswalk on Linton Rd.  Public Works Director Eubanks stated there will be a preconstruction meeting about the project soon and council was welcome to attend.  Mayor Prom Tem Smith stated that this was an LMIG project. Public Works Director Eubanks stated the disc golf pro shop has been delivered and looks very nice. 

 

Building Official Larson stated the KFC is now completed and has been very busy.  Building Official Larson stated that the Diesel Depot has been served for court and he will keep the Council updated.  Building Official Larson reported he has completed his training for Code Enforcement Level II. 

 

City Administrator Report:

City Administrator McCorkle reviewed the agenda items.  The Council Members expressed concerns with the Mid-State Auction Company contract. They asked Administrator McCorkle to get clarification on the 10% fees in the contract.   The Council Members agreed to table this contract during the regular meeting until clarification is made.  City Administrator McCorkle then explained that the disk golf tournament has been rescheduled for May 6th & 7th.

 

Mayor Pro Tem Smith adjourned the Working Session at 4:45 p.m. 

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Mar 20, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

March 20, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: March 6, 2017 regular meeting. (Attachment A)

4.Recognitions: None

5.Motion to adopt Resolution #2017-07: A Resolution to adopt the third amendment for the Fiscal Year 2016 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. (Attachment B)

6.Motion to authorize the Mayor and City Clerk to execute an agreement with Brentwood School to place a portable building on their property adjoining the Disc Golf Park.    (Attachment C)

7.Motion to authorize the City Administrator to execute a contract with Mid-State Auction Company for a public auction of the City of Sandersville’s surplus equipment and materials.(Attachment D)

8.Other Business.

9.Motion to enter into an executive session to discuss personnel, legal or property matters.

10.Motion to Adjourn. 

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Sandersville City Council
Meeting Minutes
March 20, 2017 – 4:45 P.M.

 

Council Members and City Employees present:

Mayor Pro Tem Jeffery Smith                                    Dave Larson, Building Official

Council Member Mayme Dennis                             Russell Riner, Chief SFD

Council Member Henry Watts                                  Robert Eubanks, Public Works Director

Council Member Danny Brown                                Victor Cuyler, Chief SPD

Council Member Jason Davis                                 Wayne Poole, Electric Director

Robert Wynne, City Attorney                                    Kandice Hartley, Assistant City Clerk

Judy McCorkle, City Administrator                          

                                   

Absent: Mayor Jimmy Andrews


Mayor Pro Tem Smith called the March 20, 2017 meeting of the Sandersville City Council to order at 4:45 p.m.

 

EXECUTIVE SESSION

Council Member Dennis made a motion to enter into an Executive Session to discuss a personnel matter.  Council Member Brown seconded and the motion passed unanimously with favorable votes from Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting of the Sandersville City Council reconvened at 5:00 p.m.

 

Council Member Watts gave the invocation and Police Chief Cuyler led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the March 6, 2017 regular meeting of the City Council as presented. Council Member Brown seconded the motion passed unanimously. (Attachment A)

 

Recognitions: None

 

MOTION TO ADOPT RESOLUTION #2017-07: A RESOLUTION TO ADOPT THE THIRD AMENDMENT TO THE FY 2016 BUDGET

Council Member Davis made a motion to adopt Resolution#2017-07: A Resolution to adopt the third amendment of the Fiscal Year 2016 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. Council Member Watts seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO EXECUTE AN AGREEMENT WITH BRENTWOOD SCHOOL TO PLACE A PORTABLE BUILDING ON THEIR PROPERTY

Council Member Dennis made a motion to authorize the Mayor and City Clerk to execute an agreement with Brentwood School to place a portable building on their property adjoining the Disc Golf Park.  Council Member Brown seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO TABLE A CONTRACT WITH MID-STATE AUCTION COMPANY Council Member Dennis made a motion to table a contract with Mid-State Auction Company for a public auction of the City of Sandersville’s surplus equipment and materials. Council Member Watts seconded and the motion passed unanimously. (Attachment D)

 

Other Business: none

 

ADJOURNMENT

With no further business, Council Member Watts made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

 

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Mar 6, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

March 6, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

Pinning - Volunteer Firefighters

                Chris Hutchings – Update on Retail Development

                Proclamation for Restaurant Month

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
             Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

March 6, 2017 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                    Victor Cuyler, Chief SPD

Council Member Mayme Dennis                             Wayne Poole, Electric Department Director

Council Member Henry Watts                                  Russell Riner, Chief SFD

Council Member Danny Brown                               Robert Eubanks, Public Works Director

Council Member Jason Davis                                Dave Larson, Building Official

Bob Wynne, City Attorney                                        Karrie Brown, City Clerk

 

Mayor Andrews called the working session to order at 4:00 p.m.

 

Recognitions:

Chris Hutchings gave the Mayor and Council Members an update of the retail development projects that he has been working on. He gave a handout of projects going on in Sandersville and Washington County but noted he had not worked on any of the listed projects. He reported that Sandersville does not currently have the population numbers to attract a larger chain restaurant. He has visited 13 neighboring counties with successful restaurants of which 3 have shown interest in Sandersville. Mr. Hutchings noted one of the biggest obstacles is finding the right building to suite the restaurant’s needs. He then stated the City could possibly apply for a redevelopment grant to fund a building project of this nature. The Council discussed selling the City owned property next to KFC to a developer.

 

Chris Hutchings stated that March is Restaurant Month and there are several initiatives to promote local restaurants. OFTC will offer a series of classes on service and hospitality. The Chamber will hold a drawing; anyone who dines out after 5:00 p.m. can bring their receipt to the Chamber for a chance to win a $100 gift card. Mr. Hutchings also reported the Chamber will host a Taste of the Towns event on March 27th at OFTC and tickets are only $15 each.

 

Mayor Andrews then read and presented a proclamation to Chris Hutchings and Katie Moncus of the Chamber of Commerce proclaiming March 2017 as restaurant month in Sandersville.

 

Fire Chief Riner pinned volunteer firefighters, Kyle Watkins, Chastain Danzy, and Cason Anderson. He noted they have all been with the volunteer department for about a year and a half and also have all completed the state training. Fire Chief Riner, along with the Mayor and Council Members all congratulated the volunteer firefighters and thanked them for their service.

 

Department Reports:

Police Chief Cuyler stated that as part of the State Certification process, they have to complete an annual Use of Force Analysis. This report is important because it will identify trends and areas of improvement. Chief Cuyler noted that in 2016 there were no policy violations related to use of force. Chief Cuyler then went over the statistical data from the Use of Force Analysis from 2016. He also gave the statistical data from the Police Department for February 2017.

 

CID Captain Ken Parker then gave a report for the Crime Suppression Unit which started in January 2017. He noted this unit has worked a total of 18 hours, has completed 3 details, and made 6 arrests. He added that he and Detective Pauline Brown made a presentation to the Boys and Girls Club and are planning additional community outreach programs in the future.

 

Electric Director Poole stated his crews continue working to change out the old meters to AMR meters. Also, the tree trimming project is still ongoing.

 

Building Official Larson noted there is a zone variance request on the regular agenda to place a carport on the side of the house that will not meet set back requirements. The Planning & Zoning Board met and unanimously approved the request.

 

City Clerk Brown reminded everyone that City property taxes are due March 31st. Also there is a request on the regular agenda from the Washington County Elderite Association to sell wine at a fundraising event they will be hosting on April 30th. Ms. Deborah Brown with the Elderite Association was present to answer questions about the fundraiser and also invited everyone to attend.

 

City Administrator Report:

City Administrator McCorkle briefly went over the regular agenda items. She stated that there is a resolution on the regular agenda for the City to apply for a Community Development Block Grant (CDBG) which will be used at the Boys and Girls Club for improvements. Joy Norris, who serves on the Advisory Board for the Boys and Girls Club, stated she appreciates the partnership between the City and the Boys and Girls Club. Mrs. Norris gave an overview of the items that grant funds would cover including air conditioning for the big room, replacing windows, upgrading lighting, installing rubberized flooring, expanding the kitchen, and replacing the rear roll up door.

 

City Administrator McCorkle stated there is a resolution on the regular agenda to amend the Large Industrial Electric Service Tariff to decrease the maximum monthly measured demand from 5,000 kilowatts to 3,000 kilowatts. Mayor Pro Tem Smith added this is an effort to make Sandersville competitive for larger industrial customers and retain existing customers.

 

Mayor Andrews adjourned the Working Session at 5:00 p.m.
 

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Mar 6, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

March 6, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: February 20, 2017 regular meeting and February 22, 2017 called meeting. (Attachment A)

4.Recognitions: None

5.Public Hearing:

A Public Hearing on Zone Variance Application #2017-01: A Zone Variance at 111 East Second Avenue for a proposed carport to be built closer to the property line than the current development standard side yard setback requirement of 10 feet. (Attachment B)

6.Motion to approve or deny Zone Variance Application #2017-01: A Zone Variance at 111 E. Second Avenue for a proposed carport to be built closer to the property line than the current development standard side yard setback requirement of 10 feet. (Attachment B)

7.Motion to adopt Resolution #2017-03: A Resolution to adopt the second amendment for the Fiscal Year 2016 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. (Attachment C)

8.Motion to adopt Resolution #2017-04: A Resolution of the City of Sandersville, Georgia authorizing the Community Development Block Grant Application. (Attachment D)

9.Motion to adopt Resolution #2017-05: A Resolution amending the Electric Service Tariff for large industrial rate customers of the City of Sandersville, Georgia. (Attachment E)

10.Motion to approve an exception to the Sandersville Police Department Vehicle Take Home Policy to provide for a take home vehicle for an employee at the recommendation of Police Chief Victor Cuyler. (Attachment F)

11.Motion to approve a request from the Washington County Elderite Association, Inc. to allow Five Points Berries Winery to provide samples and sell wine at the Elderite Multipurpose Building located at 316 Hall Street during their Elderite Expo fundraising event on April 30, 2017. (Attachment G)

12.Other Business.

13.Motion to enter into an executive session to discuss personnel, legal or property matters.

14.Motion to Adjourn.

 

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Sandersville City Council

Meeting Minutes

March 6, 2017 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                    Victor Cuyler, Chief SPD

Council Member Mayme Dennis                             Wayne Poole, Electric Department Director

Council Member Henry Watts                                   Russell Riner, Chief SFD

Council Member Danny Brown                                Robert Eubanks, Public Works Director

Council Member Jason Davis                                  Dave Larson, Building Official

Bob Wynne, City Attorney                                         Karrie Brown, City Clerk

 

Mayor Andrews called the March 6, 2017 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and City Attorney Wynne led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the February 20, 2017 regular meeting and February 22, 2017 called meeting of the City Council as presented. Council Member Brown seconded the motion passed unanimously. (Attachment A)

 

Public Hearing:

Mayor Andrews opened a Public Hearing on Zone Variance Application #2017-01: A Zone Variance at 111 East Second Avenue for a proposed carport to be built closer to the property line than the current development standard side yard setback requirement of 10 feet. (Attachment B)

 

The owner of the property, Don Jones, spoke in favor of the variance. No one spoke against the variance. Mayor Andrews closed the public hearing at 5:05 p.m.

 

MOTION TO APPROVE ZONE VARIANCE APPLICATION #2017-01: A ZONE VARIANCE AT 111 EAST SECOND AVENUE

Council Member Davis made a motion to approve Zone Variance Application #2017-01: A Zone Variance at 111 E. Second Avenue for a proposed carport to be built closer to the property line than the current development standard side yard setback requirement of 10 feet. Council Member Dennis seconded and the motion passed unanimously. (Attachment B)

 

City Administrator McCorkle then went over the items on the 2nd budget amendment to the FY 2016 budget.

 

MOTION TO ADOPT RESOLUTION #2017-03: A RESOLUTION TO ADOPT THE 2ND AMENDMENT TO THE FY 2016 BUDGET

Mayor Pro Tem Smith made a motion to adopt Resolution #2017-03: A Resolution to adopt the second amendment for the Fiscal Year 2016 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. Council Member Dennis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO ADOPT RESOLUTION #2017-04: A RESOLUTION AUTHORIZING A CDBG APPLICATION

Council Member Davis made a motion to adopt Resolution #2017-04: A Resolution of the City of Sandersville, Georgia authorizing the Community Development Block Grant Application. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO ADOPT RESOLUTION #2017-05: A RESOLUTION AMENDING ELECTRIC SERVICE TARIFF

Mayor Pro Tem Smith made a motion to adopt Resolution #2017-05: A Resolution amending the Electric Service Tariff for large industrial rate customers of the City of Sandersville, Georgia. Council Member Dennis seconded and the motion passed unanimously. (Attachment E)

 

Police Chief Cuyler stated that Police Officer Tampa Lewis has successfully completed his probation, field training, and is a great officer. He would like for the Council Members to approve an exception for Officer Lewis to drive his patrol car home, which is 7 miles over the policy limit. The Council Members then discussed this request.

 

MOTION TO APPROVE AN EXCEPTION TO THE TAKE HOME VEHICLE POLICY

Mayor Pro Tem Smith made a motion to approve an exception to the Sandersville Police Department Vehicle Take Home Policy to provide for a take home vehicle for an employee at the recommendation of Police Chief Victor Cuyler. Council Member Brown seconded and the motion passed 3-2 with favorable votes from Mayor Pro Tem Smith, Council Member Brown, and Council Member Davis. Council Member Dennis and Council Member Watts voted against the motion. (Attachment F)

 

MOTION TO ALLOW SALE OF WINE AT WASH CO ELDERITES FUNDRAISER

Council Member Davis made a motion to approve a request from the Washington County Elderite Association, Inc. to allow Five Points Berries Winery to provide samples and sell wine at the Elderite Multipurpose Building located at 316 Hall Street during their Elderite Expo fundraising event on April 30, 2017. Mayor Pro Tem Smith seconded and the motion passed 4-1 with favorable votes from Mayor Pro Tem Smith, Council Member Watts, Council Member Brown, and Council Member Davis. Council Member Dennis voted against the motion. (Attachment G)

 

Other Business: None

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss a legal matter. Council Member Watts seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting of the Sandersville City Council reconvened at 5:45 p.m.

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

 

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Feb 20, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

February 20, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions: Stacer Helton

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

           Mayor Pro Tem Smith

           Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

February 20, 2017 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                             Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                   Victor Cuyler, Chief SPD

Council Member Mayme Dennis                           Wayne Poole, Electric Department Director

Council Member Danny Brown                              Robert Eubanks, Public Works Director

Council Member Jason Davis                                Dave Larson, Building Official

Bob Wynne, City Attorney                                        Karrie Brown, City Clerk

Judy McCorkle, City Administrator

 

Absent: Council Member Henry Watts

 

Mayor Andrews called the working session to order at 4:00 p.m.

 

Recognitions:

Stacer Helton gave the Mayor and Council Members an engineering assessment letter and pictures of property he owns on M. Friedman Drive just behind the new Dollar General. He noted that there is uncontrolled storm water coming from the Dollar General property that is causing flooding on his property. After a discussion of the issues that Mr. Helton is having with the storm water, the consensus of the Mayor and Council is that this is a civil matter between Mr. Helton and the Dollar General contractor. However, the Mayor and Council asked that Building Official Larson reach out to the contractor and asked them to meet with Mr. Helton to resolve the issues.

 

Department Reports:

Building Official Larson reported that Attorney Brandon Bowen has filed a contempt order against Mr. Avant and he is waiting for Mr. Avant to be served for court. Also, the KFC remodeling is still underway. The KFC contractor has been parking equipment on the City lot and will be made to fix the lot before the Certificate of Occupancy will be issued.

 

Police Chief Cuyler stated he has an executive session item. Also, he has a bid award for a police car and a captain’s car and also a bid award for police and captain’s car equipment on the regular agenda.

 

Electric Director Poole reported the tree trimming contractor, Asplundh, has started work.

 

Council Member Dennis asked Chief Cuyler to check on commercial trucks parking on Hines Street. Chief Cuyler stated he will try to make contact with the drivers.

 

Public Work Director Eubanks stated he has a request on the regular agenda to purchase a portable building for the disc golf park. The portable building will serve as a pro shop.

 

Mayor and Council Reports:

Mayor Andrews asked Public Works Director Eubanks to contact Ms. Chambers on Lynwood Drive.

 

Mayor Andrews adjourned the Working Session at 4:35 p.m.
 

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Feb 20, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

February 20, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: February 6, 2017 regular meeting. (Attachment A)

4.Recognitions: None

5.Motion to authorize the Mayor, City Clerk, and City Attorney to execute a Legal Services Agreement with Gray, Pannell & Woodward LLP for Bond Counsel for the City’s USDA loan. (Attachment B)

6.Motion to authorize the Mayor and City Clerk to execute a lease agreement with the Sandersville United Methodist Church (SUMC) for public parking. (Attachment C)

7.Motion to authorize the purchase of a 16 x 32 portable building from Wiley Home Center in the amount of $10,670.00 for the Linton Park Disc Golf Course. (Attachment D)

8.Motion to award a bid to the only responsive bidder, Ginn Chrysler, in the amount of $22,933.00 for a 2017 Dodge Charger Police Vehicle and in the amount of $22,560.00 for a 2017 Dodge Charger Captains Vehicle. (Attachment E)

9.Motion to award a bid to the lowest responsive bidder, West Chatham Warning Devices, in the amount of $16,455.72 for police vehicle equipment and $4,946.51 for captain vehicle equipment. (Attachment F)

10.Motion to award a bid to the lowest responsive bidder, Producers Ag Services, LLC, in the amount of $7,204.00 for land application for the Billy Helton Farm Site. (Attachment G)

11.Other Business.

12.Motion to enter into an executive session to discuss personnel, legal or property matters.

13.Motion to Adjourn.

 

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Sandersville City Council

Meeting Minutes

February 20, 2017 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                    Victor Cuyler, Chief SPD

Council Member Mayme Dennis                             Wayne Poole, Electric Department Director

Council Member Danny Brown                               Robert Eubanks, Public Works Director

Council Member Jason Davis                                 Dave Larson, Building Official

Bob Wynne, City Attorney                                        Karrie Brown, City Clerk

Judy McCorkle, City Administrator

 

Absent: Council Member Henry Watts

 

Mayor Andrews called the February 20, 2017 meeting of the Sandersville City Council to order at 4:35 p.m.

 

EXECUTIVE SESSION

Council Member Brown made a motion to enter into an Executive Session to discuss  personnel and legal matters. Mayor Pro Tem Smith seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Brown, and Council Member Davis.

 

The regular meeting of the Sandersville City Council reconvened at 5:05 p.m.

 

Mayor Pro Tem Smith gave the invocation and Fire Chief Riner led the pledge to the American flag.

 

MOTION TO AUTHORIZE LEGAL SERVICES AGREEMENT FOR BOND COUNSEL

Council Member Dennis made a motion to authorize the Mayor, City Clerk, and City Attorney to execute a Legal Services Agreement with Gray, Pannell & Woodward LLP for Bond Counsel for the City’s USDA loan. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO AUTHROIZE LEASE WITH SUMC FOR PUBLIC PARKING

Council Member Dennis made a motion to authorize the Mayor and City Clerk to execute a lease agreement with the Sandersville United Methodist Church (SUMC) for public parking. Council Member Brown seconded and the motion passed 3-0. Mayor Pro Tem Smith abstained from the vote because he serves on the church’s building committee. (Attachment C)

 

MOTION TO PURCHASE PORTABLE BUILDING FOR DISC GOLF COURSE

Council Member Dennis made a motion to authorize the purchase of a 16 x 32 portable building from Wiley Home Center in the amount of $10,670.00 for the Linton Park Disc Golf Course. Council Member Brown seconded and the motion passed 3-0. Council Member Davis abstained from the vote. (Attachment D)

 

MOTION TO AWARD A BID FOR POLICE VEHICLE & CAPTAIN’S VEHICLE

Council Member Dennis made a motion to award a bid to the only responsive bidder, Ginn Chrysler, in the amount of $22,933.00 for a 2017 Dodge Charger Police Vehicle and in the amount of $22,560.00 for a 2017 Dodge Charger Captain’s Vehicle. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AWARD A BID FOR POLICE & CAPTAIN VEHICLE EQUIPMENT

Council Member Brown made a motion to award a bid to the lowest responsive bidder, West Chatham Warning Devices, in the amount of $16,455.72 for police vehicle equipment and $4,946.51 for captain’s vehicle equipment. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO AWARD A BID FOR LAND APPLICATION AT HELTON SITE

Mayor Pro Tem Smith made a motion to award a bid to the lowest responsive bidder, Producers Ag Services, LLC, in the amount of $7,204.00 for land application for the Billy Helton Farm Site. Council Member Davis seconded and the motion passed unanimously. (Attachment G)

 

Other Business:

 

APPROVAL OF COUNCIL MEETING MINUTES

Mayor Pro Tem Smith made a motion to approve the minutes of the February 6, 2017 regular meeting of the City Council as presented. Council Member Dennis seconded the motion passed unanimously. (Attachment A)

 

MOTION TO HIRE A POLICE OFFICER

Council Member Brown made a motion to hire a Police Officer pending the passage of a pre-employment physical, drug screen, polygraph and psychological evaluation. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

 

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Feb 6, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

February 6, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: January 17, 2017 regular meeting and January 26, 2017 called meeting. (Attachment A)

4.Recognitions: None

5.Motion to adopt on second reading an amendment to the Georgia Municipal Employee Benefit System Defined Benefit Retirement Plan to implement 2% employee contributions for employees hired after March 1, 2017 and to remove the requirement that Fire Fighters and Police Officers retire no later than age 70. (Attachment B)

6.Motion to adopt Resolution #2017-02: A Resolution amending the Operations Manual for the Police Department of the City of Sandersville, Georgia (Crime Suppression Unit). (Attachment C)

7.Motion to authorize the Mayor and City Clerk to execute and agreement between the City of Sandersville and Viking Engineering and Construction Management, LLC for the construction of the Paul F. Thiele Park. (Attachment D)

8.Motion to authorize the City Administrator and Finance Officer to transfer $5,000 from the Hotel/ Motel Fund to the Disc Golf Park Fund to support the Linton Park Open PDGA Tournament.

9.Motion to renew the Intergovernmental Contract for Economic Development Services with Washington County Chamber of Commerce and the Development Authority of Washington County for 6 months. (Attachment E)

10.Motion to authorize payment to Asplundh in an amount up to $50,000.00 for right-of-way tree trimming. (Attachment F)

11.Other Business.

12.Motion to enter into an executive session to discuss personnel, legal or property matters.

13.Motion to Adjourn. 

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Sandersville City Council

Meeting Minutes

February 6, 2017 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                                Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                      Karrie Brown, City Clerk

Council Member Mayme Dennis                               Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Kelly Collins, SPD Captain

Council Member Jason Davis                                     Dave Larson, Building Official

Judy McCorkle, City Administrator

 

Absent: City Attorney Wynne and Police Chief Victor Cuyler

                                                                       

Mayor Andrews called the February 6, 2017 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Council Member Brown led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the January 17, 2017 regular meeting and the January 26, 2017 called meeting of the City Council as presented. Council Member Watts seconded the motion passed unanimously. (Attachment A)

 

MOTION TO AWARD A BID FOR LAND APPLICATION AT THE EDDY TURNER FARM SITE

Council Member Brown made a motion to award a bid to the lowest responsive bidder, Smith Farm Supply, in the amount of $14,470.00 for land application at the Eddy Turner Farm Site. Council Member Watts seconded and the motion passed unanimously.

 

Mayor Pro Tem Smith made a motion to declare a 1998 Jeep Cherokee as Surplus and donate to the Washington County Regional Medical Center. Council Member Watts seconded. The Council then discussed the motion and questions were raised about the value of the vehicle and the legality of the donation. Mayor Pro Tem Smith rescinded his motion. The Council asked that this request be researched and a decision will be made at a later date.

 

MOTION TO ADOPT ON 2ND READING AN AMENDMENT TO GMEBS DEFINED BENEFIT RETIREMENT PLAN

Council Member Brown made a motion to adopt on second reading an amendment to the Georgia Municipal Employee Benefit System Defined Benefit Retirement Plan to implement 2% employee contributions for employees hired after March 1, 2017 and to remove the requirement that Fire Fighters and Police Officers retire no later than age 70.  Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPTE RESOLUTION #2017-02: A RESOLUTION AMENDING THE POLICE DEPARTMENT SOP (CRIME SUPPRESSION UNIT)

Mayor Pro Tem Smith made a motion to adopt Resolution #2017-02: A Resolution amending the Operations Manual for the Police Department of the City of Sandersville, Georgia (Crime Suppression Unit). Council Member Dennis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AUTHORIZE AGREEMENT FOR THE CONSTRUCTION OF PAUL F. THIELE PARK

Mayor Pro Tem Smith made a motion to authorize the Mayor and City Clerk to execute and agreement between the City of Sandersville and Viking Engineering and Construction Management, LLC for the construction of the Paul F. Thiele Park. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO AUTHORIZE TRANSER OF FUNDS FOR DISC GOLF TOURNAMENT

Council Member Dennis made a motion to authorize the City Administrator and Finance Officer to transfer $5,000 from the Hotel/ Motel Fund to the Disc Golf Park Fund to support the Linton Park Open PDGA Tournament. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

MOTION TO RENEW INTERGOVERNMENTAL CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES

Council Member Davis made a motion to renew the Intergovernmental Contract for Economic Development Services with Washington County Chamber of Commerce and the Development Authority of Washington County for 6 months. Council Member Dennis seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AUTHORIZE PAYMENT FOR RIGHT-OF-WAY TREE TRIMMING

Mayor Pro Tem Smith made a motion to authorize payment to Asplundh in an amount up to $50,000.00 for right-of-way tree trimming. Council Member Brown seconded and the motion passed unanimously. (Attachment F)

 

Other Business: None

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Dennis seconded and the meeting was unanimously adjourned.

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Feb 6, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

February 6, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

February 6, 2017 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                    Karrie Brown, City Clerk

Council Member Mayme Dennis                             Wayne Poole, Electric Department Director

Council Member Henry Watts                                   Robert Eubanks, Public Works Director

Council Member Danny Brown                                Kelly Collins, SPD Captain

Council Member Jason Davis                                  Dave Larson, Building Official

Judy McCorkle, City Administrator

 

Absent: City Attorney Wynne and Police Chief Victor Cuyler

 

Mayor Andrews called the working session to order at 4:00 p.m. He noted that City Attorney Wynne is absent due to a medical appointment and Police Chief Cuyler is attending the Police Chiefs’ Conference.

 

Other Reports:

Connie Burley, Archway Professional, gave the Mayor and Council a report of the projects that Archway is currently working on including the Highway 15 project which has been nicknamed “Traditions Highway”. The Teen Maze program is scheduled for Monday, March 13th and a session has been added to teach teens how to interact with Law Enforcement Officers. Ms. Burley listed several other projects that Archway is working on.

 

Department Reports:

Police Captain Kelly Collins gave the January report for Animal Control. He stated the Police Department report will be given quarterly. Council Member Dennis asked who in the Police Department reviews accident reports as she had a complaint. Captain Collins stated the shift supervisors and he review accident reports. He is working on this particular report in question. Captain Collins added there is a Resolution on the regular agenda to add the Crime Suppression Unit to the Police Department’s Operating Procedures. Mayor Pro Tem Smith noted he would like a report to show the effectiveness of this unit when preparing for the next year’s budget.

 

Fire Chief Riner stated this is Severe Weather Preparedness Week. There is a different topic covered each day and this information can be found on the Fire Department’s Face book page as well as in the Sandersville Progress. Chief Riner noted that the Code Red system is the main notification source to the public of severe weather. Anyone needing help registering with Code Red is welcome to stop by the Fire Department.

 

Electric Director Poole stated the annual right-of-way tree trimming, which is bid out by Electric Cities of Georgia, is on the regular agenda for approval. He would like for Council to award the bid to Asplundh, who is the 2nd lowest bidder based on their availability and great service in the past. Electric Director Poole stated he was able send help to Albany following both storms. After the first storm, Lineman Greg Taylor helped set poles January 5-12. Following the second storm, Adrian Johnson and Bryan Long helped from January 24-27 resetting services. He reported that, while in Albany, someone ran a red light and crashed into the side of the truck that Greg Taylor was driving. There were no injuries and repairs to the truck are being scheduled.

 

Public Works Director Eubanks asked the Mayor and Council to add a bid award for land application at the Eddy Turner farm to the regular agenda for approval. The low bid is to Smith Farm Supply for $14,470.00.

 

Building Official Larson stated that Arbor Day is Friday, February 17th and the Sandersville Tree Board will be planting a Live Oak at the Walking Trail.

 

Council Member Dennis asked about a complaint she received from Stacer Helton concerning water standing on his property following the construction of Dollar General on East McCarty Street. Building Official Larson stated he is aware of the complaint but has advised Mr. Helton that this is a civil matter between him and the contractor.

 

City Administrator Report:

City Administrator McCorkle went over the agenda items. City Administrator McCorkle noted one agenda items is to transfer money to the Disc Golf Park account to cover expenses for the tournament which is scheduled for April 1st. There are also plans to host a paint ball game and a movie night in the spring. City Administrator McCorkle also discussed renewing the Economic Development services contract for Chris Hutchings to work on retail development. The consensus of the Council is to be proactive with Economic Development but they would like a report before future contract renewal.

 

Mayor and Council Reports:

Mayor Andrews stated he was asked if the City could donate a vehicle to the Washington County Regional Medical Center and he thought that the 1998 Jeep that was driven by Jim Collins may be considered for donation. Mayor Andrews then discussed the training and travel budget for the Mayor and Council Members. He noted that the cost of the conference and classes has increased and asked that everyone be mindful of the budget when scheduling training. The Council Members then discussed the training and travel budget in more detail. Council Member Davis suggested looking at webcasts or online training options as well.

 

Mayor Andrews adjourned the Working Session at 5:00 p.m.
 

Expand Files

Jan 17, 2017

City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

January 17, 2017 - 5:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: December 19, 2016 regular meeting. (Attachment A)

4.Recognitions: Susan Lewis

5.Motion to adopt on first reading an amendment to the Georgia Municipal Employee Benefit System Defined Benefit Retirement Plan to implement 2% employee contributions for employees hired after March 1, 2017 and to remove the requirement that Fire Fighters and Police Officers retire no later than age 70. (Attachment B)

6.Motion to approve a change order for the burn building project to Washington County Machine Shop in the amount of $312.34 for the installation of a grade over the roof hatch. (Attachment C)

7.Motion to approve Change Order No. One for the Beck Blvd Pump Station Modifications Division 2 to Blair Construction, Inc. with an increase in the amount of $54,245.37 for additional earth work, clearing, and fencing. (Attachment D)

8.Motion to approve Change Order No. Two for the Beck Blvd Pump Station Modifications Division 2 to Pyles Plumbing & Utility Contractors, Inc with a decrease in the amount of $50,384.92 for final cost adjustment. (Attachment E)

9.Motion to authorize the Mayor to execute an agreement with AMEC Foster Wheeler for subsurface utility engineering in the amount of $26,000.00 for the East Haynes Street Project. (Attachment F)

10.Motion to award a bid to the lowest responsive bidder, O’Reilly Auto Parts, in the amount of $8,129.00 for a Tire Changer and Balancer. (Attachment G)

11.Motion to award a bid to the lowest responsive bidder, Beam Site Prep, LLC, in the amount of $86,518.53 for the Pedestrian Improvements on Linton Road. (Attachment H)

12.Other Business.

13.Motion to enter into an executive session to discuss personnel, legal or property matters.

14.Motion to Adjourn. 

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Sandersville City Council

Meeting Minutes

January 17, 2017 – 4:45 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                                Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                     Karrie Brown, City Clerk

Council Member Mayme Dennis                              Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Victor Cuyler, Chief SPD

Council Member Jason Davis                                     Dave Larson, Building Official

Robert, Wynne, City Attorney                                                                      

 

Mayor Andrews called the January 17, 2017 meeting of the Sandersville City Council to order at 4:45 p.m.

 

EXECUTIVE SESSION

Council Member Dennis made a motion to enter into an Executive Session to discuss a legal matter. Council Member Brown seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting of the Sandersville City Council reconvened at 5:05 p.m.

 

Council Member Watts gave the invocation and Council Member Dennis led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Dennis made a motion to approve the minutes of the December 19, 2016 regular meeting of the City Council as presented. Council Member Dennis seconded the motion passed unanimously. (Attachment A)

 

Recognitions:

Mayor Andrews recognized employee Ike Tillman with at 10 year milestone anniversary in 2016. Mr. Tillman was not able to attend the working session.

 

Susan Lewis then read and presented a letter with concerns about the public hearing that was held for the Brownfield Clean-up Grant that the City applied for. Ms. Lewis asked that the letter be made part of the minutes.

 

MOTION TO ADOPT ON 1ST READING AN AMENDMENT TO GMEBS DEFINED BENEFIT RETIREMENT PLAN

Council Member Watts made a motion to adopt on first reading an amendment to the Georgia Municipal Employee Benefit System Defined Benefit Retirement Plan to implement 2% employee contributions for employees hired after March 1, 2017 and to remove the requirement that Fire Fighters and Police Officers retire no later than age 70. Council Member Brown seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO APPROVE CHANGE ORDER FOR BURN BUILDING

Mayor Pro Tem Smith made a motion to approve a change order for the burn building project to Washington County Machine Shop in the amount of $312.34 for the installation of a grade over the roof hatch. Council Member Dennis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO APPROVE CHANGE ORDER #1 FOR BECK BLVD PUMP STATION (BLAIR CONSTRUCTION)

Mayor Pro Tem Smith made a motion to approve Change Order No. One for the Beck Blvd Pump Station Modifications Division 2 to Blair Construction, Inc. with an increase in the amount of $54,245.37 for additional earth work, clearing, and fencing. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO APPROVE CHANGE ORDER #2 FOR BECK BLVD PUMP STATION (PYLES PLUMBING)

Council Member Dennis made a motion to approve Change Order No. Two for the Beck Blvd Pump Station Modifications Division 2 to Pyles Plumbing & Utility Contractors, Inc with a decrease in the amount of $50,384.92 for final cost adjustment. Council Member Davis seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO EXECUTE AN AGREEMENT WITH AMEC FOR UTILITY ENGINEERING ON E. HAYNES ST

Council Member Brown made a motion to authorize the Mayor to execute an agreement with AMEC Foster Wheeler for subsurface utility engineering in the amount of $26,000.00 for the East Haynes Street Project. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO AWARD A BID FOR A TIRE CHANGER & BALANCER

Council Member Dennis made a motion to award a bid to the lowest responsive bidder, O’Reilly Auto Parts, in the amount of $8,129.00 for a Tire Changer and Balancer. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment G)

 

MOTION TO AWARD A ABID FOR PEDESTRIAN IMPROVEMENTS ON LINTON ROAD

Mayor Pro Tem Smith made a motion to award a bid to the local bidder, Washington County Machine Shop, in the amount of $88,182.20 for the Pedestrian Improvements on Linton Road. Council Member Dennis seconded and the motion passed unanimously. (Attachment H)

 

Other Business:

Council Member Dennis stated she would like both Alfred C. Carson Street and McElrath Street on the list for paving. Public Works Director Eubanks stated the current funding is allocated to the East Haynes Street project but both streets can be added to the list for future funding.

 

MOTION TO AUTHORIZE GRANT APPLICATION TO GA DOT FOR SIDEWALK IMPROVEMENTS

Council Member Dennis made a motion to authorize G. Ben Turnipseed Engineers to apply for a GA DOT Multimodal grant on behalf of the City of Sandersville for making the sidewalks ADA accessible on a portion of South Harris Street. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

Council Member Davis stated he would like to address the letter that Susan Lewis presented. The Council Members then discussed the Brownfield Clean-up Grant application and the public hearings that were held in conjunction with the grant.

 

Mayor Andrews left the meeting at 5:30 p.m.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.

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Jan 17, 2017

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

January 17, 2017 - 4:00 P.M.

City Council Chambers

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

  • Recognition of employees with milestone anniversaries in 2016
  • Kenny Green & David Tyre, G. Ben Turnipseed Engineers - Anderson Drive project

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
             Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

           Mayor Pro Tem Smith

           Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

January 17, 2017 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                                 Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                       Karrie Brown, City Clerk

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Henry Watts                                     Robert Eubanks, Public Works Director

Council Member Danny Brown                                   Victor Cuyler, Chief SPD

Council Member Jason Davis                                    Dave Larson, Building Official

Robert, Wynne, City Attorney                                                                      

                                   

Mayor Andrews called the working session to order at 4:00 p.m.

 

Department Reports:

Police Chief Cuyler gave the activity report for the Police Department for 2016.

 

Building Inspector Larson reminded everyone that the Sandersville Tree Board Members are selling Sandersville Maple Trees as a fundraiser. A deposit of $25.00 is due upon order and the trees are scheduled to be delivered in November.

 

Electric Director Poole stated that with the permission of City Administrator McCorkle and Mayor Andrews, he was able to send a Line Worker and truck to Albany, Georgia to help out following a devastating storm.

 

Public Work Director Eubanks stated he has an item he would like for Council to add to the regular agenda for approval, giving G. Ben Turnipseed Engineers the authority to apply for a grant with GA DOT on behalf of the City to make the sidewalks on a portion of South Harris Street handicap accessible. Kenny Green of Turnipseed Engineers stated they will not charge the City for the grant application.

 

Mayor Andrews stated there is a correction to the regular agenda item #11, the Pedestrian Improvement Project on Linton Road, in which the bid award amount should be $86,518.53. Mayor Andrews noted the City has received a grant from GA DOT in the amount of $75,000.00 for this project.

 

City Attorney Report

City Attorney Wynne stated he attended a Martin Luther King Jr. celebration yesterday. Also, he has a new grandson that was born today.

 

Recognitions:

Kenny Green and David Tyre with G. Ben Turnipseed Engineers then discussed the proposed annexation of the Anderson Drive area and the possibility of providing water and sewer service which would be funding through the USDA Loan. A public meeting is scheduled for Thursday, January 26th, 2017 at 6:00 p.m. to provide information to the property owners and residents. Mr. Green and Mr. Tyre then discussed other projects included in the USDA Loan application and the process for obtaining the funding.

 

Mayor Andrews and City Clerk Brown recognized employees with 5, 10, 15, and 40 year milestone anniversaries in 2016 and presented commemorative key chains to those employees.

 

Mayor Pro Tem Smith joined the meeting at 4:20 p.m.

 

City Administrator Report:

City Administrator McCorkle and Public Works Director Eubanks briefly went over the regular agenda items.

 

Council Member Dennis joined the meeting at 4:35 p.m.

 

Mayor and Council Reports:

The Council Members discussed the bid award on the regular agenda for the Pedestrian Improvement Project on Linton Road. The bid from the local contractor, Washington County Machine Shop, was only $1,600.00 more than the lowest bidder. The consensus of the Council Members is to award the bid, during the regular session, to the local bidder.

 

Mayor Andrews adjourned the Working Session at 4:45 p.m.
 

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Jan 3, 2017

City Council Meeting - cancelled

Jan 3, 2017

City Council Working Session - cancelled

City Council Meetings Called

Jul 5, 2017

Called City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL CALLED MEETING AGENDA

City Council Chambers

July 5, 2017 - 4:00 P.M.

 

 

 

1.   Call to order by Mayor Andrews.

2.Appeals hearing.

3.Motion to enter into an executive session to deliberate.

4.Decision rendered from appeals hearing.

5.Motion to Adjourn.

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Sandersville City Council

Called Meeting Minutes

July 5, 2017 – 4:00 P.M.

City Council Chambers

 

Council Members and City Employees present:              

Mayor Jimmy Andrews                                              Robert Wynne, City Attorney

Mayor Pro Tem Jeffery Smith                                    Judy McCorkle, City Administrator

Council Member Mayme Dennis                                Victor Cuyler, Chief SPD

Council Member Henry Watts                                    Russell Riner, Chief SFD

Council Member Danny Brown                                  Karrie Brown, City Clerk

Council Member Jason Davis                                    Wayne Poole, Electric Department Director

 

Mayor Andrews called the July 5, 2017 called meeting of the Sandersville City Council to order.

 

Mayor Andrews stated the purpose of this called meeting is for an employee disciplinary appeals hearing. He stated they will follow the Personnel Due Process Hearing Procedures and noted that Council Members ARE allowed to ask questions during the hearing. There will not be a court reporter present but there will be a video/audio recording of the meeting. Witnesses other than Judy McCorkle and Brian Smith were sequestered.

 

Mayor Andrews called on City Attorney Bob Wynne to make an opening statement on behalf of the City of Sandersville and Brian Smith to make an opening statement on behalf of himself.

 

Mayor Andrews then called for Bob Wynne to present the City’s case. Mr. Wynne called on the following witnesses, who were sworn in prior to their testimony:

1st - Judy McCorkle, City Administrator

2nd - Brianna Wiley, Finance Officer

3rd – Leslie Williams, Accounting Assistant

4th – Dave Larson, Building Official

 

Mayor Andrews then called for Brian Smith to present his case. Mr. Smith was sworn in and then gave his testimony. Mr. Smith did not call any additional witnesses.

 

Closing statements were then made, 1st by City Attorney Bob Wynne and 2nd by Brian Smith.

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to deliberate. Council Member Brown seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown and Council Member Davis.

 

The regular meeting of the City Council reconvened at 5:20 p.m.

 

MOTION TO UPHOLD SUSPENSION

Council Member Dennis made a motion to uphold the suspension of Brian Smith. Council Member Watts seconded and the motion passed unanimously.

 

ADJOURNMENT

Mayor Andrews adjourned the called meeting.

Expand Files

Apr 10, 2017

Called City Council Meeting

CITY OF SANDERSVILLE

CALLED CITY COUNCIL MEETING AGENDA

April 10, 2017 - 4:00 P.M.

City Council Chambers

 

1.Call to order by Mayor Andrews.

2.Invocation and Pledge of Allegiance to the American Flag.

3.Approval of Minutes: March 20, 2017 regular meeting. (Attachment A)

4.Recognitions: None

5.Motion to authorize the City Administrator to execute a contract with Mid-State Auction Company for a public auction of the City of Sandersville’s surplus equipment and materials.(Attachment B)

6.Motion to award a bid to the lowest responsive bidder, Scott Waterproofing Inc, in the amount of $26,078.00 for Fire Department roof project. (Attachment C)

7.Motion to award a bid to the lowest responsive bidder, Brooks Auto Parts, in the amount of $6,249.99 for a tire changer. (Attachment D)

8.Motion to approve Change Order No. 1 to Viking Engineering & Construction Management LLC for the Thiele Park project for an increase in the amount of $10,303.20 to demolish and replace the concrete sidewalk on the front side of the park. (Attachment E)

9.Motion to appoint Jason Davis and Elaine Burge to fill to 2 expiring terms on the Downtown Development Authority starting March 2017 and ending March 2020 and to appoint Lauren Jeffords to fill the un-expiring term for the City of Sandersville.

10.Motion to approve an event on the square to support the PDGA tournament on May 6, 2017 and to allow open containers in the permitted area.

11.Motion to authorize all non-essential departments to close at 1:00 p.m. on Friday, May 26, 2017 for the annual employee picnic.

12.Motion to authorize the City Administrator and Finance Officer to transfer $12,000 from the Hotel/Motel Tax Fund to the General Fund for the improvements to the Disc Golf Pro Shop.

13.Other Business.

14.Motion to enter into an executive session to discuss personnel, legal or property matters.

15.Motion to Adjourn.

Expand Files

Sandersville City Council

Called Meeting Minutes

April 10, 2017 – 4:00 P.M.

City Council Chambers

 

Council Members and City Employees present:              

Mayor Jimmy Andrews                                              Vic Cuyler, Police Chief

Mayor Pro Tem Jeffery Smith                                    Russell Riner, Fire Chief

Council Member Mayme Dennis                             Robert Eubanks, Public Works Director

Council Member Henry Watts                                  Wayne Poole, Electric Department Director

Council Member Jason Davis                                  Dave Larson, Building Official

Robert Wynne, City Attorney                                    Karrie Brown, City Clerk

Judy McCorkle, City Administrator                          

 

Absent: Council Member Danny Brown

 

Mayor Andrews called the April 10, 2017 called meeting of the Sandersville City Council to order. Council Member Watts gave the invocation and Police Chief Cuyler lead the pledge to the American flag.

 

MOTION TO AUTHORIZE CONTRACT FOR PUBLIC AUCTION OF CITY SURPLUS PROPERTY

Mayor Pro Tem Smith made a motion to authorize the City Administrator to execute a contract with Mid-State Auction Company for a public auction of the City of Sandersville’s surplus equipment and materials. Council Member Dennis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO AWARD A BID FOR FIRE DEPARTMENT ROOF PROJECT

Council Member Dennis made a motion to award a bid to the lowest responsive bidder, Scott Waterproofing Inc, in the amount of $26,078.00 for the Fire Department roof project. Council Member Watts seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AWARD A BID FOR A TIRE CHANGER

Mayor Pro Tem Smith made a motion to award a bid to the lowest responsive bidder, Brooks Auto Parts, in the amount of $6,249.99 for a tire changer. Council Member Dennis seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO APPROVE CHANGE ORDER NO. 1 FOR THIELE PARK PROJECT

Mayor Pro Tem Smith made a motion to approve Change Order No. 1 to Viking Engineering & Construction Management LLC for the Thiele Park project for an increase in the amount of $10,303.20 to demolish and replace the concrete sidewalk on the front side of the park. Council Member Watts seconded and the motion passed unanimously. (Attachment E)

 

The Mayor and Council Members then discussed the appointments to the Downtown Development Authority. The consensus of the Council was to make Council Member Davis the City’s appointee and appoint Lauren Jeffords to one of the expiring terms. It was noted that there will still be one vacancy on the DDA.

 

MOTION TO APPOINT DDA BOARD MEMBERS

Mayor Pro Tem Smith made a motion to appoint Lauren Jeffords and Elaine Burge to fill to 2 expiring terms on the Downtown Development Authority starting March 2017 and ending March 2020, to appoint John Harden to fill a vacancy expiring March 2019, and to appoint Jason Davis to fill the un-expiring term for the City of Sandersville. Council Member Dennis seconded and the motion passed unanimously.

 

City Administrator McCorkle noted the Disk Golf tournament is scheduled for May 6th and 7th and she would like to have an event on the square to provide the players with some evening entertainment. Public Works Director Eubanks, Police Chief Cuyler, and City Clerk Brown have been working with the Chamber of Commerce to plan a street dance.

 

MOTION TO APPROVE EVENT ON THE DOWNTOWN SQUARE

Mayor Pro Tem Smith made a motion to approve an event on the square to support the PDGA tournament on May 6, 2017 and to allow open containers in the permitted area. Council Member Watts seconded and the motion passed 3-1 with favorable votes from Mayor Pro Tem Smith, Council Member Watts, and Council Member Davis. Council Member Dennis voted against the motion.

 

City Clerk Brown explained that the City has an annual picnic on the Friday before Memorial Day. If approved again this year, the picnic will be at the Splash Pad and employee’s can bring their spouse and children.

 

MOTION TO AUTHORIZE ANNUAL EMPLOYEE PICNIC

Council Member Dennis made a Motion to authorize all non-essential departments to close at 1:00 p.m. on Friday, May 26, 2017 for the annual employee picnic. Council Member Watts seconded and the motion passed unanimously.

 

MOTION TO AUTHROIZE FUNDS TRANSFER AND AWARD BID FOR CABINETS

Mayor Pro Tem Smith made a motion to authorize the City Administrator and Finance Officer to transfer $12,000 from the Hotel/Motel Tax Fund to the General Fund for the improvements to the Disc Golf Pro Shop and to award a bid to Foskey Construction to install cabinets at the Disc Golf Pro Shop. Council Member Dennis seconded and the motion passed unanimously.

 

Other Business:

 

City Administrator McCorkle then passed out a list of major projects that are in the works and briefly went over the list with the Mayor and Council Members.

 

Council Member Dennis then congratulated Alisha Gray on winning a National Title with the USC Gamecocks. She noted that she would like to partner with the Chamber and other entities to hold an event for all of the pro-athletes from Washington County. The Mayor and Council Members then discussed this idea.

 

Council Member Wynne stated in light of the two weather events last week that he has been asked if there are temporary shelters for people, especially those in mobile homes. Fire Chief Riner stated there is no official shelter but that he recommends places such as the courthouse, hospital, or retail stores.

 

Mayor Andrews asked that residents remove their trash carts from the curbside once it has been emptied. He also noted that City crews cannot pick up yard debris if it has other items mixed in such as construction material and household garbage. City staff will work on notifying the public about the yard debris.

 

Council Member Davis noted the President’s proposed budget could eliminate funding for CDBG and CHIP grants. He recommended contacting Congressman Hice’s office to express the City’s concern.

 

Mayor Andrews stated that GMA’s Executive Director Lamar Norton will be retiring July 31, 2017.

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss a personnel matter. Council Member Dennis seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, and Council Member Davis.

 

The called meeting reconvened at 4:55 p.m.

 

MOTION TO HIRE A PART TIME STREET MAINTENANCE WORKER & FULL TIME WATER DEPARTMENT OPERATOR

Mayor Pro Tem Smith made a motion to hire a part time Street Maintenance worker and a full time Water Department Inflow & Infiltration Operator pending the passage of a background check, pre-employment physical, and drug screen. Council Member Dennis seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business to come before the City Council, Council Member Davis made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.

 

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Feb 22, 2017

Called City Council Meeting

CITY OF SANDERSVILLE

CALLED COUNCIL MEETING AGENDA

City Hall Conference Room

February 22, 2017 - 3:00 P.M.

 

 

1.Call to order by Mayor Andrews.

2.Discussion of leaf and limb hauling contract.

3.Other Business.

4.Adjournment.

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Sandersville City Council

Called Meeting Minutes

February 22, 2017 – 3:05 P.M.

City Hall Conference Room

 

Council Members and City Employees present:              

Mayor Jimmy Andrews                                              Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                    Robert Eubanks, Public Works Director

Council Member Henry Watts                                  Karrie Brown, City Clerk

Council Member Jason Davis                                    

Robert Wynne, City Attorney                                               

                                   

Absent: Council Member Mayme Dennis & Council Member Danny Brown

 

Mayor Andrews called the February 22, 2017 called meeting of the Sandersville City Council to order.

 

City Administrator McCorkle explained the leaf and limb hauling contract that the City Council awarded several years ago with MW Collins. MW Collins mulches the material and then sells it as a Biofuel. However, they notified Public Works Director Eubanks that there was trash in the leaf and limbs and therefore they cannot sell as Biofuel.

 

Public Works Director Eubanks has been looking into alternatives. He obtained a quote from Precision Waste Service at an estimated amount of $85,000 to haul the material to the landfill in Augusta.

 

City Administrator McCorkle and Public Works Director Eubanks have been in contact with MW Collins and have asked that he honor the existing contract. MW Collins has agreed and will start back hauling the materials. City Administrator McCorkle noted she would like to have a back-up plan for the future just in case they run into this problem again. She will bring some alternative plans to the Council in the near future for approval.

 

Mayor Andrews noted that no official action of Council is needed at this time.

 

ADJOURNMENT

With no further business to come before the City Council, Mayor Andrews adjourned the meeting. 

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Jan 26, 2017

Called City Council Meeting

CITY OF SANDERSVILLE

CALLED COUNCIL MEETING AGENDA

Public Works Annex

January 26, 2017 - 5:45 P.M.

 

 

1.Call to order by Mayor Andrews.

2.Motion to adopt Resolution #2017-01: A Resolution by the Mayor and City Council of the City of Sandersville authorizing the City Administrator and Finance Officer to open a City of Sandersville Disc Golf Park Bank Account and a Pay Pal Account for event registration. (Attachment A)

3.Other Business.

4.Adjournment.

Expand Files

Sandersville City Council

Called Meeting Minutes

January 26, 2017 – 5:45 P.M.

Public Works Annex - Training Room

 

Council Members and City Employees present:              

Mayor Jimmy Andrews                                                  Vic Cuyler, Police Chief

Council Member Mayme Dennis                                Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Russell Riner, Fire Chief

Council Member Danny Brown                                 Wayne Poole, Electric Department Director

Council Member Jason Davis                                   Dave Larson, Building Official

Robert Wynne, City Attorney                                     Karrie Brown, City Clerk

Judy McCorkle, City Administrator                           Brianna Wiley, Finance Officer

 

Absent: Mayor Pro Tem Smith

 

Mayor Andrews called the January 26, 2017 called meeting of the Sandersville City Council to order. Council Member Watts gave the invocation.

 

MOTON TO ADOPT RESOLUTION #2017-01: A RESOLUTION TO OPEN AN ACCOUNT FOR THE DISC GOLF PARK & A PAY PAL ACCOUNT

Council Member Dennis made a motion to adopt Resolution #2017-01: A Resolution by the Mayor and City Council of the City of Sandersville authorizing the City Administrator and Finance Officer to open a City of Sandersville Disc Golf Park Bank Account and a Pay Pal Account for event registration. Council Member Watts seconded and the motion passed unanimously. (Attachment A)

 

Other Business:

MOTION TO PROCEED WITH ENFORCEMENT OF CONSENT ORDER

Council Member Dennis made a motion to proceed with enforcement of the Consent Order concerning the property Avant property. Council Member Watts  seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business to come before the City Council, Council Member Watts made a motion to adjourn the meeting. Council Member Brown seconded and the meeting was unanimously adjourned. 

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Committee Meeting

Aug 22, 2016

Public Safety Committee Meeting

CITY OF SANDERSVILLE

PUBLIC SAFETY COMMITTEE AGENDA

City Hall Conference Room

August 22, 2016 - 4:00 P.M.

 

 

 

1.    Call to order by Chairman Brown.

2.    Discussion of vacancies and positions at the Police Department.

3.    Other Business.

4.    Motion to Adjourn.

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Public Hearing

Dec 16, 2014

Public Review & Comment Notice -Downtown Cafe Clea

PUBLIC REVIEW AND COMMENT NOTICE

PUBLIC MEETING NOTICE

 

The City of Sandersville will submit a clean-up grant for the former Downtown Café Property located at 123 South Harris Street to the Environmental Protection Agency (EPA) on December 19, 2014.  A draft copy of the grant proposal can be reviewed at Sandersville City Hall.

 

Public comments will be accepted until 5:00 pm on December 16, 2014.  Comments may be submitted in writing to:

Judy McCorkle,

City Administrator

City of Sandersville

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

by email to

jmccorkle@sandersville.net or

srhodes@sandersville.net  or

lgrijalva@csrarc.ga.gov

 

A public meeting will be held at 4:00 pm on December 11, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens an additional opportunity to provide input on the application.

 

At the end of the review period, a second public meeting will be held at 5:00 pm on December 16, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens a final opportunity to provide comments on the application before submittal to the EPA.

 

All citizens are invited to attend both of these meetings. Persons with special needs relating to disability access may use the Georgia Relay Service for the hearing impaired at 1-800-255-0056 or contact at Karrie Brown 478-552-2525 prior to the meeting dates of December 11, 2014 or December 16, 2014.

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Dec 11, 2014

Public Review and Comment Notice -Downtown Cafe Cl

PUBLIC REVIEW AND COMMENT NOTICE

PUBLIC MEETING NOTICE

 

The City of Sandersville will submit a clean-up grant for the former Downtown Café Property located at 123 South Harris Street to the Environmental Protection Agency (EPA) on December 19, 2014.  A draft copy of the grant proposal can be reviewed at Sandersville City Hall.

 

Public comments will be accepted until 5:00 pm on December 16, 2014.  Comments may be submitted in writing to:

Judy McCorkle,

City Administrator

City of Sandersville

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

by email to

jmccorkle@sandersville.net or

srhodes@sandersville.net  or

lgrijalva@csrarc.ga.gov

 

A public meeting will be held at 4:00 pm on December 11, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens an additional opportunity to provide input on the application.

 

At the end of the review period, a second public meeting will be held at 5:00 pm on December 16, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens a final opportunity to provide comments on the application before submittal to the EPA.

 

All citizens are invited to attend both of these meetings. Persons with special needs relating to disability access may use the Georgia Relay Service for the hearing impaired at 1-800-255-0056 or contact at Karrie Brown 478-552-2525 prior to the meeting dates of December 11, 2014 or December 16, 2014.

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Dec 8, 2014

Public Hearing on FY 2015 budget

CITY OF SANDERSVILLE

NOTICE OF PUBLIC HEARING

 

A public hearing on the proposed FY 2015 budget for the City of Sandersville will be held on Monday, December 8, 2014 at 5:00 p.m. in the City Council Chambers located at 126 Malone Street, Sandersville Georgia.

 

The proposed budget for FY 2015 is available for public inspection Monday through Friday from 8:00 a.m. until 5:00 p.m. in the City Clerk’s Office at 141 West Haynes Street, Sandersville, Georgia.

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