Agendas and Minutes

City Council Meetings

Jan 22, 2019

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

January 22, 2019 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: John & Bethany Tanner

  4. Approval of Minutes: December 17, 2018 regular meeting. (Attachment A)

  5. Motion to adopt Resolution #2019-01: A Resolution of the City Council of the City of Sandersville, Georgia for the purpose of enacting a temporary emergency moratorium on the acceptance of applications for permits or any other approvals, or the processing of or issuance of decisions on any such applications, for the propose of siting manufactured homes within the City. (Attachment B)

  6. Motion to adopt Resolution #2019-02: A Resolution adopting the Washington County Pre-Disaster Hazard Mitigation Plan as the official plan of the City of Sandersville. (Attachment C)

  7. Motion to authorize the payment of an invoice to Rush Truck Center of Georgia in the amount of $5,642.73 for repairs to Fire Engine 2. (Attachment D)

  8. Review and discussion of the proposed Intergovernmental Agreement for Animal Control Services. (Attachment E)

  9. Other Business.

  10. Motion to enter into an executive session to discuss personnel, legal or property matters.

  11. Motion to Adjourn.

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Jan 22, 2019

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

January 22, 2019 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

             2018 milestone anniversaries

             Ross Smith, GWES

           

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
          
            Brianna Wiley, Finance Officer

             Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

             Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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City Council Meetings Called

Nov 5, 2018

Budget Retreat

CITY OF SANDERSVILLE, GEORGIA                                                                  

CITY COUNCIL BUDGET PLANNING RETREAT                                       

November 5, 2018                                                                                                 

AGENDA

 

  1. Call to order by Mayor Jimmy Andrews
  2. Overview of Format of the Retreat by City Administrator Judy McCorkle
  3. Review of Current Fiscal Year 2018 by City Administrator Judy McCorkle
  4. Review of Fiscal Year 2019 Budget Assumptions by City Administrator Judy McCorkle
  5. Planning & Building Inspections by Dave Larson
  6. City Clerk’s Office – Karrie Brown
  7. Police Department by Vic Cuyler, Police Chief
  8. Fire Department by Russell Riner, Fire Chief
  9. Electric Department by Wayne Poole, Director
  10. Water and Sewer Department by Robert Eubanks, Public Works Director
  11. Public Works Department: Solid Waste Collection, Streets, and Cemeteries by Robert Eubanks, Public Works Director
  12. Other Proposals by City Administrator Judy McCorkle
  • Fire Service Agreement with Washington County
  • Animal Control Agreement with Washington County
  • Community Development Department
  • Update on Procurement Cards

      13. Presentation of Any Additional Priorities or Goals by the Mayor and City Council for Consideration and       Discussion for Next Year.                                 

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Sandersville City Council

Budget Retreat Meeting Minutes

November 5, 2018 – 5:00 P.M.

Fire Department Training Room

 

Council Members and City Employees present:              

Mayor Jimmy Andrews                                              Amber Cook, Purchasing Agent

Mayor Pro Tem Jeffery Smith                                    Robert Eubanks, Public Works Director

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Jason Davis                                     Russell Riner, Chief SFD

Council Member Danny Brown                                  Victor Cuyler, Chief SPD

Judy McCorkle, City Administrator                           Leslie Williams, Accounting Assistant

Keenan Howard, Assistant City Attorney                 Karrie Brown, City Clerk

Brianna Wiley, Finance Director                                Dave Larson, Building Official

 

Absent: Council Member Henry Watts

 

Mayor Andrews called the November 5, 2018 Budget Retreat of the Sandersville City Council to order.

 

City Administrator McCorkle reviewed the current Finance Report through August 2018. 

 

City Administrator McCorkle then went over the budget assumptions for FY 2019. City Administrator McCorkle and the Mayor and Council Members discussed the proposed agreements with the Washington County Board of Commissioners for Animal Control and Fire Department Services.

 

City Administrator McCorkle also discussed creating a Community Development Department that would be headed up by Building Official Dave Larson. There would be an employee added in this department to work with the Downtown Development Authority and also work on economic development.

 

Finance Director Brianna Wiley gave an update on the procurement cards. She is working with the vendor to set up the rules and limits for each employee that will have a procurement card. She hopes to have them in place by January 2019. 

 

Each department then reviewed their Capital Improvement Project requests.

 

City Administrator asked if the Mayor and Council Members have any priorities for 2019. There were no priorities noted from the Mayor or Council Members.

 

With no further business to come before the City Council, Mayor Andrews adjourned the meeting.

 

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Nov 5, 2018

Called City Council Meeting

CITY OF SANDERSVILLE

CITY COUNCIL CALLED MEETING AGENDA

City Council Chambers

November 5, 2018 - 4:00 P.M.

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Motion to authorize the Mayor and City Clerk to execute an Agreement for Services with Ryland Environmental for the collection and removal of residential and commercial solid waste generated within the City of Sandersville.

  4. Other Business.

  5. Motion to enter into an executive session to discuss personnel, legal, or property matters.

  6. Motion to adjourn to the Budget Retreat Working Session and move the meeting to the Fire Department Training room.

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Sandersville City Council

Called Meeting Minutes

City Council Chambers

November 5, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Russell Riner, Chief SFD

Mayor Pro Tem Jeffery Smith                                    Wayne Poole, Electric Department Director

Council Member Danny Brown                                  Robert Eubanks, Public Works Director

Council Member Jason Davis                                     Dave Larson, Building Official

Judy McCorkle, City Administrator                           Brianna Wiley, Finance Director

Keenan Howard, Assistant City Attorney                 Karrie Brown, City Clerk

Victor Cuyler, Chief SPD

 

Absent: Council Member Mayme Dennis and Council Member Henry Watts

 

Mayor Andrews called the November 5, 2018 called meeting of the Sandersville City Council to order 4:00 p.m.

 

Council Member Brown gave the invocation and Council Member Davis led the pledge to the American Flag.

 

Mayor Pro Tem Smith noted that Mrs. Loretha Thiele passed away on Sunday. A graveside service will be held at Brownwood Cemetery on Friday, November 9th.

 

Mayor Andrews then introduced James Lanier with Ryland Environmental and opened the floor to discuss the proposed solid waste agreement. Mr. Lanier expressed his appreciation for the opportunity to work with the City of Sandersville.

 

City Administrator McCorkle stated that the City received 4 bids for solid waste services. After reviewing all of the proposals and interviewing each company, she feels that Ryland Environmental is the best fit for our community. If awarded, the contract will start in January 2019. City Administrator McCorkle passed out at spreadsheet to compare the current vendor’s rates to the proposal from Ryland. She noted the City will not have to increase the residential rates and will only raise the commercial rates a small amount.

 

Council Member Brown asked about new carts and pick up days. Mr. Lanier responded that every resident will receive a new red cart. Also, the City routes will be divided into thirds and the pickup days will be Monday, Wednesday, and Friday.

 

Mayor Pro Tem Smith asked what other cities Ryland provides with garbage service. Mr. Lanier stated they currently service Centerville, Hazlehurst, and Toomsboro. He added that Ryland is relatively a new company, but that he has over 20 years in the garbage business. Mayor Pro Tem Smith also asked what landfill will be used to haul the garbage from Sandersville. Mr. Lanier replied that he has an unofficial agreement to haul to the landfill in Jefferson County. Upon the contract with Sandersville, that agreement would become official.

 

MOTION TO AUTHORIZE AGREEMENT FOR SERVICES FOR SOLID WASTE

Mayor Pro Tem Smith made a motion to authorize the Mayor and City Clerk to execute an Agreement for Services with Ryland Environmental for the collection and removal of residential and commercial solid waste generated within the City of Sandersville. Council Member Brown seconded and the motion passed unanimously.

 

Assistant City Attorney Howard will review the contract before it is executed.

 

Other Business: None

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Brown seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Brown, and Council Member Davis.

 

The called meeting reconvened at 4:45 p.m.

 

MOTION TO TRANSFER AND HIRE FOR POSITIONS IN PUBLIC WORKS

Council Member Brown made a motion to transfer two employees and to hire two new employees pending the passage of a pre-employment physical and drug screen for positions in the Public Works Department. Council Member Davis seconded and the motion passed unanimously.

 

ADJOURNMENT

Mayor Pro Tem Smith made a motion to adjourn to the Budget Retreat Working Session and move the meeting to the Fire Department Training Room. Council Member Davis seconded and motion passed unanimously.

 

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Jul 2, 2018

Called City Council Meeting

CITY OF SANDERSVILLE

CALLED CITY COUNCIL MEETING AGENDA

July 2, 2018 - 12:00 P.M.

City Hall Conference Room

 

 

  1. Call to order by Mayor Andrews.

  2. Motion to authorize the Mayor and City Clerk to execute documents in connection with the validation of MEAG Bonds to allow for additional capacity and favorable refinancing.

  3. Other Business.

  4. Motion to Adjourn.

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Sandersville City Council

Called Meeting Minutes

City Hall Conference Room

July 2, 2018 – 12:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews

Mayor Pro Tem Jeffery Smith                                    Dave Larson, Building Official

Council Member Mayme Dennis                                Robert Wynne, City Attorney                       

Council Member Henry Watts                                    Judy McCorkle, City Administrator

Council Member Danny Brown                                  Kandice Hartley, Assistant City Clerk          

Council Member Jason Davis            

                                   

Mayor Andrews called the July 2, 2018 called meeting of the Sandersville City Council to order 12:00 p.m.

 

Mayor Andrews gave the invocation. He then reviewed the agenda items by stating there is a MEAG Bond item that needs to be voted on. Also, under other business, the Sandersville Building Authority is requesting a portion of matching funds from the City for a One Georgia Grant they want to apply for and Building Official Larson will give an update on corrections that need to be made to the zoning map.

             

Administrator McCorkle explained the MEAG documents that need Council approval are to consolidate Project 1, 2, 3, and 4 debt obligations to take advantage of lower interest rates and to also provide for more flexibility in financing between all four projects.  Attorney Wynne stated this is a time sensitive contract that needs to be responded to quickly this is the reason for the called meeting so that MEAG can move forward with the refinancing process.

 

MOTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE DOCUMENTS IN CONNECTION WITH THE VALIDATION OF MEAG BONDS TO ALLOW FOR ADDITIONAL CAPACITY AND FAVORABLE REFINANCING.

Council Member Dennis made a motion to authorize the Mayor and City Clerk to execute documents in connection with the validation of MEAG bonds to allow for additional capacity and favorable refinancing. Council Member Smith seconded and the motion passed unanimously.

 

Other Business:

 

Building Official Larson stated that there are some more corrections that need to be made to the zoning map. There are several properties on East McCarty that are marked incorrectly as residential that should be commercial. These corrections will require the Council to adopt a new map.

 

Mayor Andrews then explained that the Sandersville Building Authority (SBA) members are here today to find out if the City will give a letter of support and also be willing to pledge a third of the matching funds for a One Georgia Grant. The pledge would be just over $16,000. Mayor Andrews went on to explain that Council Member Brown was on the SBA board but has recently resigned. However, he would need to abstain from voting. City Attorney Wynne went on to explain that Council Member Brown would need to abstain from voting on this particular issue, but going forward he would be fine to vote on any new business. Mayor Pro Tem Smith stated that he thinks the City should give them the support to see if they can get the grant. Council Member Dennis explained concerns that it does not look good for the City to contribute and not the County when the SBA is a County Authority. Council Member Davis expressed his concern of why the Authority could not raise and come up with more money through fundraising before asking the City for a contribution. The Council Members then had discussion with the SBA members about future plans if they were awarded the grant, and future fund raising plans. Mayor Andrews then called for a motion.

 

Mayor Pro Tem Smith made a motion to provide funding in the amount of $16,600 to the Sandersville Building Authority to apply for a One Georgia Grant. No one seconded the motion. The motion died for lack of a second.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

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May 17, 2018

Called City Council Meeting

CITY OF SANDERSVILLE

CALLED CITY COUNCIL MEETING AGENDA

May 17, 2018 - 8:30 A.M.

City Hall Conference Room

 

  1. Call to order by Mayor Andrews.

  2. Motion to approve Change Order #3 to Wood Environment & Infrastructure Solutions, Inc. (f/k/a Amec Foster Wheeler) to redesign the existing plans to add the new water lines for the E. Haynes Street Project in an amount of $3,400.

  3. Motion to enter into an executive session to discuss legal matters.

  4. Other Business.

  5. Motion to Adjourn.

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Sandersville City Council
Called Meeting Minutes
City Hall Conference Room
May 17, 2018 – 8:30 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Robert Wynne, City Attorney

Mayor Pro Tem Jeffery Smith                                    City Administrator Judy McCorkle   

Council Member Mayme Dennis (via phone)            Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Karrie Brown, City Clerk

Council Member Danny Brown

Council Member Jason Davis                                    

 

Mayor Andrews called the May 17, 2018 called meeting of the Sandersville City Council to order at 8:30 p.m. Council Member Dennis was not able to be present at the meeting due to a work obligation, but was dialed in on a conference call.

 

City Administrator McCorkle noted there is one agenda item to be voted on. This is a change order to the East Haynes Street project for the engineering redesign of the new water lines.

 

MOTION TO APPROVE CHANGE ORDER #3 FOR REDESIGN OF THE WATER LINE FOR THE EAST HAYNES STREET PROJECT

Council Member Brown made a motion to approve Change Order #3 to Wood Environment & Infrastructure Solutions, Inc. (f/k/a Amec Foster Wheeler) to redesign the existing plans to add the new water lines for the E. Haynes Street Project in an amount of $3,400. Council Member Davis seconded and the motion passed unanimously.

 

EXECUTIVE SESSION

Council Member Davis made a motion to enter into an Executive Session to discuss legal, matters pertaining to pending litigation. Mayor Pro Tem Smith seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The called meeting reconvened at 9:45 p.m.

 

ADJOURNMENT

With no further business, Council Member Watts made a motion to adjourn the meeting. Council Member Brown seconded and the meeting was unanimously adjourned.

 

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Committee Meeting

Aug 22, 2016

Public Safety Committee Meeting

CITY OF SANDERSVILLE

PUBLIC SAFETY COMMITTEE AGENDA

City Hall Conference Room

August 22, 2016 - 4:00 P.M.

 

 

 

1.    Call to order by Chairman Brown.

2.    Discussion of vacancies and positions at the Police Department.

3.    Other Business.

4.    Motion to Adjourn.

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Public Hearing

Dec 16, 2014

Public Review & Comment Notice -Downtown Cafe Clea

PUBLIC REVIEW AND COMMENT NOTICE

PUBLIC MEETING NOTICE

 

The City of Sandersville will submit a clean-up grant for the former Downtown Café Property located at 123 South Harris Street to the Environmental Protection Agency (EPA) on December 19, 2014.  A draft copy of the grant proposal can be reviewed at Sandersville City Hall.

 

Public comments will be accepted until 5:00 pm on December 16, 2014.  Comments may be submitted in writing to:

Judy McCorkle,

City Administrator

City of Sandersville

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

by email to

jmccorkle@sandersville.net or

srhodes@sandersville.net  or

lgrijalva@csrarc.ga.gov

 

A public meeting will be held at 4:00 pm on December 11, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens an additional opportunity to provide input on the application.

 

At the end of the review period, a second public meeting will be held at 5:00 pm on December 16, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens a final opportunity to provide comments on the application before submittal to the EPA.

 

All citizens are invited to attend both of these meetings. Persons with special needs relating to disability access may use the Georgia Relay Service for the hearing impaired at 1-800-255-0056 or contact at Karrie Brown 478-552-2525 prior to the meeting dates of December 11, 2014 or December 16, 2014.

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Dec 11, 2014

Public Review and Comment Notice -Downtown Cafe Cl

PUBLIC REVIEW AND COMMENT NOTICE

PUBLIC MEETING NOTICE

 

The City of Sandersville will submit a clean-up grant for the former Downtown Café Property located at 123 South Harris Street to the Environmental Protection Agency (EPA) on December 19, 2014.  A draft copy of the grant proposal can be reviewed at Sandersville City Hall.

 

Public comments will be accepted until 5:00 pm on December 16, 2014.  Comments may be submitted in writing to:

Judy McCorkle,

City Administrator

City of Sandersville

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

by email to

jmccorkle@sandersville.net or

srhodes@sandersville.net  or

lgrijalva@csrarc.ga.gov

 

A public meeting will be held at 4:00 pm on December 11, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens an additional opportunity to provide input on the application.

 

At the end of the review period, a second public meeting will be held at 5:00 pm on December 16, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens a final opportunity to provide comments on the application before submittal to the EPA.

 

All citizens are invited to attend both of these meetings. Persons with special needs relating to disability access may use the Georgia Relay Service for the hearing impaired at 1-800-255-0056 or contact at Karrie Brown 478-552-2525 prior to the meeting dates of December 11, 2014 or December 16, 2014.

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Dec 8, 2014

Public Hearing on FY 2015 budget

CITY OF SANDERSVILLE

NOTICE OF PUBLIC HEARING

 

A public hearing on the proposed FY 2015 budget for the City of Sandersville will be held on Monday, December 8, 2014 at 5:00 p.m. in the City Council Chambers located at 126 Malone Street, Sandersville Georgia.

 

The proposed budget for FY 2015 is available for public inspection Monday through Friday from 8:00 a.m. until 5:00 p.m. in the City Clerk’s Office at 141 West Haynes Street, Sandersville, Georgia.

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