Agendas and Minutes

City Council Meetings

Sep 17, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

September 17, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: September 4, 2018 regular meeting. (Attachment A)

  5. Motion to adopt Resolution #2018-16: A Resolution authorizing the City Administrator and Finance Officer to close one City of Sandersville Bank Account. (Attachment B)

  6. Motion to adopt Resolution #2018-17: A Resolution to adopt the first budget Amendment to the Fiscal Year 2018 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. (Attachment C)

  7. Motion to adopt Resolution #2018-18: A Resolution declaring certain property of the City of Sandersville as surplus and authorizing its disposal. (Attachment D)

  8. Motion to adopt Resolution #2018-19: A Resolution authorizing the destruction of certain municipal records. (Attachment E)

  9. Motion to approve Change Order Number 6 to Wood Environment & Infrastructure Solutions Inc. for the East Haynes Street project with an increase of $2,800.00 to modify the design to remove a bulb-out for traffic and parking. (Attachment F)

  10. Motion to set November 5, 2018 as the FY 2019 Budget Planning Working Session in lieu of the regular City Council meeting.

  11. Other Business.

  12. Motion to enter into an executive session to discuss personnel, legal or property matters.

  13. Motion to Adjourn.

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Sep 17, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

September 17, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

           

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sep 4, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

September 4, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: August 20, 2018 regular meeting. (Attachment A)

  5. Public Hearing: A Public Hearing on Special Exception Application #2018-05: A request from Rabun Frost at 124 Industrial Drive to allow a church to operate in a C-2 commercial zone. (Attachment B)

  6. Motion to approve or deny Special Exception Application #2018-05: A request from Rabun Frost at 124 Industrial Drive to allow a church to operate in a C-2 commercial zone. (Attachment B)

  7. Motion to adopt Resolution #2018-14: A Resolution to approve and authorize the forms, terms, and conditions and the execution, delivery, and performance of the Loan Agreement and the Note for GEFA Loan/Project #CW2018014. (Attachment C)

  8. Motion to adopt Resolution #2018-15: A Resolution to approve and authorize the forms, terms, and conditions and the execution, delivery, and performance of the Loan Agreement and the Note for GEFA Loan/Project #DW2018010. (Attachment D)

  9. Motion to approve Change Order Number 5 to L & L Utilities for the East Haynes Street project with an increase of $9,385.00 to install an insertion valve in the water line. (Attachment E)

  10. Motion to authorize an application to GA DOT TAPS grant program to fund streetscape improvements to Brookins, Jernigan, and Gilmore Streets.

  11. Motion to award a bid to West Warning Equipment in the amount of $10,802.00 for Emergency Equipment for the (2) Detective Cars. (Attachment F)

  12. Motion to award a bid to the lowest responsive bidder, Warthen Lane Interiors, in the amount of $20,062.50 for Christmas Garland for the downtown light poles. (Attachment G)

  13. Motion to declare 40 Christmas Wreaths as surplus and authorize the City Administrator to convey them to the City of Tennille.

  14. Motion to authorize a purchase from Dell in the amount of $6,051.34 for 6 computers in various departments. (Attachment H)

  15. Other Business.

  16. Motion to enter into an executive session to discuss personnel, legal or property matters.

  17. Motion to Adjourn.

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Sandersville City Council
Meeting Minutes
September 4, 2018 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                    Wayne Poole, Electric Department Director

Council Member Mayme Dennis                                Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Dave Larson, Building Official

Council Member Danny Brown                                  Brianna Wiley, Finance Director

Council Member Jason Davis                                     Karrie Brown, City Clerk

Judy McCorkle, City Administrator                          

                                   

Mayor Andrews called the September 4, 2018 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Council Member Davis led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the August 20, 2018 regular meeting of the City Council as presented. Council Member Watts seconded the motion passed unanimously. (Attachment A)

 

Public Hearing:

Mayor Andrews opened up a Public Hearing on Special Exception Application #2018-05: A request from Rabun Frost at 124 Industrial Drive to allow a church to operate in a C-2 commercial zone. (Attachment B)

Pastor Rozier spoke in favor of the request. No one spoke against the request. Mayor Andrews then closed the public hearing.

 

MOTION TO APPROVE SPECIAL EXCEPTION APPLICATION #2018-05: A REQUEST TO ALLOW A CHURCH TO OPERATE IN A C-2 ZONE

Council Member Dennis made a motion to approve Special Exception Application #2018-05: A request from Rabun Frost at 124 Industrial Drive to allow a church to operate in a C-2 commercial zone. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPT RESOLUTIONS #2018-14 AND #2018-15: RESOLUTIONS TO APPROVE AND AUTHORIZE GEFA LOANS #CW2018014 AND #DW2018010

Council Member Brown made a motion to adopt Resolution #2018-14: A Resolution to approve and authorize the forms, terms, and conditions and the execution, delivery, and performance of the Loan Agreement and the Note for GEFA Loan/Project #CW2018014 and to adopt Resolution #2018-15: A Resolution to approve and authorize the forms, terms, and conditions and the execution, delivery, and performance of the Loan Agreement and the Note for GEFA Loan/Project #DW2018010. Council Member Davis seconded and the motion passed unanimously. (Attachments C & D)

 

MOTION TO APPROVE CHANGE ORDER NO. 5 FOR THE EAST HAYNES STREET IMPROVEMENT PROJECT

Mayor Pro Tem Smith made a motion to approve Change Order Number 5 to L & L Utilities for the East Haynes Street project with an increase of $9,385.00 to install an insertion valve in the water line. Council Member Dennis seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AUTHORIZE AN APPLICATION TO GA DOT TAPS GRANT PROGRAM

Council Member Dennis made a motion to authorize an application to GA DOT TAPS grant program to fund streetscape improvements to Brookins, Jernigan, and Gilmore Streets. Council Member Brown seconded the motion.

The Council Members then discussed approving the design of the streetscape if the grant application is approved. City Administrator McCorkle replied the design would be approved by Council and also a bid awarded to the contractor if the grant is approved.

The vote was then taken and the motion passed unanimously.

 

MOTION TO AWARD A BID FOR EMERGENCY EQUIPMENT FOR (2) DETECTIVE CARS

Mayor Pro Tem Smith made a motion to award a bid to West Warning Equipment in the amount of $10,802.00 for Emergency Equipment for (2) Detective Cars. Council Member Watts seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO AWARD A BID FOR CHRISTMAS GARLAND

Council Member Davis made a motion to award a bid to the lowest responsive bidder, Warthen Lane Interiors, in the amount of $20,062.50 for Christmas Garland for the downtown light poles. Council Member Brown seconded and the motion passed unanimously. (Attachment G)

 

MOTION TO DECLARE 40 CHRISTMAS WREATHS AS SURPLUS

Mayor Pro Tem Smith made a motion to declare 40 Christmas Wreaths as surplus and authorize the City Administrator to convey them to the City of Tennille. Council Member Brown seconded and the motion passed unanimously.

 

MOTION TO AUTHORIZE THE PURCHASE OF 6 COMPUTERS

Mayor Pro Tem Smith made a motion to authorize a purchase from Dell in the amount of $6,051.34 for 6 computers in various departments. Council Member Dennis seconded and the motion passed unanimously. (Attachment H)

 

Other Business: None

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Dennis seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 5:35 p.m.

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.

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Sep 4, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

September 4, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

            Todd Price, GA Department of Transportation to give an update on the Sandersville Truck Route

           

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

           Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

September 4, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                    Wayne Poole, Electric Department Director

Council Member Mayme Dennis                                Robert Eubanks, Public Works Director

Council Member Henry Watts                                    Dave Larson, Building Official

Council Member Danny Brown                                  Brianna Wiley, Finance Director

Council Member Jason Davis                                     Karrie Brown, City Clerk

Judy McCorkle, City Administrator                          

                                   

Mayor Andrews called the working session to order at 4:00 p.m.

 

Recognitions:

Todd Price with the Georgia Department of Transportation introduced the new District Engineer, Corbett Reynolds. Mr. Price then gave an update on the Highway 15 Truck Route, noting that construction will start on the northern leg in the near future. The southern leg is still in the environmental review process. Mr. Price also gave an update on the Fall Line Freeway section where the slide occurred, stating the lanes will not go around the church. There will be 4 lanes with no median.

 

Mayor Pro Tem Smith asked about the design of the intersection at Hospital Road and Highway 242. Mr. Price replied there is a proposal to make this intersection a round-about. Representatives from GA DOT will be meeting with representatives from the railroad to discuss the proposal.

 

Council Member Watts asked about the speed limit changes on the Fall Line Freeway. Mr. Price replied that the speed limit increase is in the works. Also, Mr. Price noted the Fall Line will become Highway #540 all the way through.

 

The Mayor and Council Members thanked Mr. Corbett and Mr. Price for attending the meeting today and for working so well with the City of Sandersville.

 

Department Reports:

Police Chief Cuyler gave the August 2018 activity report for the Police Department. He stated there is a bid award on the regular agenda for emergency equipment for the 2 new Detective cars. He would like to recommend West Warning, who is not the lowest bidder, but he has the best experience with their equipment and installation.

 

Electric Director Poole reported power outages last week at the Industrial Park and at the KT Plant. He added that one of the bucket trucks broke down while working at the new car wash. Employee Adrian Johnson was stuck in the bucket and they had to get another bucket to get him down. Altec will be onsite tomorrow to look at repairs.

 

Council Member Davis and Council Member Dennis discussed the possibility of providing electric service to the old Wal-Mart that has been turned into a church. City Administrator McCorkle stated that Walter West of Electric Cities of Georgia is currently researching the possibility of providing electric service to this location.

 

Public Works Director Eubanks stated the Georgia Department of Transportation has a grant program called TAPS. On the regular agenda is a motion for Council to authorize an application for the TAPS grant program that would include improvements to Brookins, Jernigan, and Gilmore Streets. If awarded, the project total will be $1,459,535 of which the City would have to provide a 20% match of about $291,907.

 

Building Inspector Larson stated during the regular meeting there will be a public hearing followed by a vote for a special exception to allow a church in a commercial zone. The Planning and Zoning Board approved the special exception.

 

Finance Director Wiley stated there is a request on the regular agenda to purchase 6 computers from Dell. These computers will replace computers in various departments including the water, police, electric, and building departments. Finance Director Wiley noted this is the State contract pricing from Dell.

 

City Clerk Brown stated that the Georgia Municipal Association will hold a District 7 Fall Policy Forum on Friday, October 5th in Thomson.

 

Mayor and Council Reports

Mayor Pro Tem Smith asked about the summer hours for Public Works and the Electric Department. It was noted the summer hours are 7:00 a.m. until 3:30 p.m. and start on Memorial Day in May and end on Labor Day in September.

 

City Administrator Report:

City Administrator McCorkle went over the regular agenda items. She noted there are two resolutions on the agenda for the two GEFA loans that will serve as the interim financing for the USDA projects.

 

City Administrator McCorkle stated there is a bid award on the regular agenda to purchase new garland for the downtown light poles. There is also an agenda item to convey 40 of the old wreaths to the City of Tennille. The rest of the old wreaths will be made available to other surrounding cities.

 

City Administrator McCorkle stated she will give the Mayor and Council an update on the current year budget at the next Council meeting.

 

Public Works Director Eubanks added that he has a change order for the East Haynes Street improvement project on the regular agenda for an insertion valve. This insertion valve keeps the City from shutting down water service to customers during construction.

 

The Council Members then discussed hiring a DDA person next year. Considerations include the job description, salary range, and work location.

 

Mayor Andrews adjourned the Working Session at 5:00 p.m.

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Aug 20, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

August 20, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: Shirley Cheely to discuss garbage service at 422 Lovett Street

  4. Approval of Minutes: August 6, 2018 regular meeting. (Attachment A)

  5. Motion to adopt Resolution #2018-13: A Resolution changing the name of Deer Street in Sandersville, Georgia to P.L. Braswell Way. (Attachment B)

  6. Motion to approve Change Order Number 4 to L & L Utilities for the East Haynes Street project with an increase of $36,564.00 for concrete crushing. (Attachment C)

  7. Motion to authorize the purchase of Power DMS Software in the amount of $5,285.00, for the Police Department to comply with the State Certification record keeping requirements, which will be paid through the GIRMA grant funding. (Attachment D)

  8. Other Business.

  9. Motion to enter into an executive session to discuss personnel, legal or property matters.

  10. Motion to Adjourn.

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Sandersville City Council
Meeting Minutes
August 20, 2018 – 4:50 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                             Victor Cuyler, Chief SPD

Council Member Mayme Dennis                              Russell Riner, Chief SFD

Council Member Henry Watts                                  Wayne Poole, Electric Department Director

Council Member Danny Brown                                Robert Eubanks, Public Works Director

Council Member Jason Davis                                  Dave Larson, Building Official

Robert Wynne, City Attorney                                   Brianna Wiley, Finance Director

Judy McCorkle, City Administrator                           Karrie Brown, City Clerk

 

Absent: Mayor Pro Tem Jeffery Smith

 

Mayor Andrews called the August 20, 2018 meeting of the Sandersville City Council to order at 4:50 p.m.

 

Council Member Watts gave the invocation and Elizabeth Jordan from the Sandersville Progress led the pledge to the American flag.

 

Recognitions:

Shirley Cheely discussed garbage service at 422 Lovett Street, which is her mother’s house. Ms. Cheely stated that her mother no longer lives there. The electric service is currently turned on and they are also being billed for garbage but are not using the garbage service. She is asking the Mayor and Council to authorize the removal of the garbage service from her monthly bill (City Ordinance requires Council approval to remove garbage service). The Mayor and Council Members discussed the request and agreed they do not want to start removing garbage from accounts. It was suggested that Ms. Cheely turn all services off and have them turned back on when needed.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Davis made a motion to approve the minutes of the August 6, 2018 regular meeting of the City Council as presented. Council Member Brown seconded the motion passed unanimously. (Attachment A)

 

MOTION TO ADOPT RESOLUTION #2018-13: A RESOLUTION CHANGING THE NAME OF DEER STREET TO P.L. BRASWELL WAY

Council Member Dennis made a motion to adopt Resolution #2018-13: A Resolution changing the name of Deer Street in Sandersville, Georgia to P.L. Braswell Way. Council Member Watts seconded and the motion passed unanimously. (Attachment B)

 

Public Works Director Eubanks stated there will be a formal dedication ceremony on Thursday, August 30, 2018 at 5:00 p.m. at the location.

 

MOTION TO APPROVE CHANGE ORDER NUMBER 4 FOR THE EAST HAYNES STREET IMPROVEMENT PROJECT

Council Member Brown made a motion to approve Change Order Number 4 to L & L Utilities for the East Haynes Street project with an increase of $36,564.00 for concrete crushing. Council Member Watts seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AUTHROIZE THE PURCHASE OF POWER DMS SOFTWARE FOR THE POLICE DEPARTMENT

Council Member Davis made a motion to authorize the purchase of Power DMS Software in the amount of $5,285.00, for the Police Department to comply with the State Certification record keeping requirements, which will be paid through the GIRMA grant funding. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

Other Business:

Michael S. Helton discussed a water bill for his rental property on Washington Avenue. Public Works Director Eubanks will look into this.

 

Susan Lewis, of the Sandersville Downtown Development Authority stated that the Nancy Hart triangle has been landscaped and looks great.

 

EXECUTIVE SESSION

Council Member Brown made a motion to enter into an Executive Session to discuss personnel matters. Council Member Dennis seconded and the motion passed unanimously with favorable votes from Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 5:50 p.m.

 

MOTION TO ADVERTISE FOR 3 FULL TIME POSITINS AND 1 PART TIME POSITION

Council Member Brown made a motion to authorize the City Clerk to advertise for 3 full time positions and 1 part time position. Council Member Davis seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Davis made a motion to adjourn the meeting. Council Member Brown seconded and the meeting was unanimously adjourned.

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Aug 20, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

August 20, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

           

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
           Brianna Wiley, Finance Officer

           Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

August 20, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Council Member Henry Watts                                   Russell Riner, Chief SFD

Council Member Danny Brown                                 Wayne Poole, Electric Department Director

Council Member Jason Davis                                   Robert Eubanks, Public Works Director

Robert Wynne, City Attorney                                    Dave Larson, Building Official

Judy McCorkle, City Administrator                           Brianna Wiley, Finance Director

Karrie Brown, City Clerk                                          

                                   

Absent: Mayor Pro Tem Jeffery Smith and Council Member Mayme Dennis

 

Mayor Andrews called the working session to order at 4:00 p.m. He noted that Mayor Pro Tem Smith will be absent today and that Council Member Dennis should be in attendance before the business meeting at 5:00 p.m.

 

Department Reports:

Fire Chief Riner stated he as a prospect for a vacant volunteer firefighter position and he hopes to bring a recommendation to the Council at the next meeting for a vote. Mayor Andrews stated he would like to take a tour of the training facility. Chief Riner replied there will be a live burn training event in October and this may be a good time to see the facility in action. He will get the training details to the Mayor and Council.

 

Police Chief Cuyler stated he has an item on the regular agenda to purchase Power DMS which is records management software. City Clerk Brown added this software has been approved by Local Government Risk Management Service (LGRMS) for a safety grant. Because the program is grant specific , it was not bid out, but does require approval from the Council since it is over $5,000. City Clerk Brown noted the grant will reimburse the City for the entire cost of the software.

 

Electric Director Poole stated he finished the EDGE training last week. Also, his crews continue to work on the East Haynes Street improvement project.-

 

Public Works Director Eubanks stated the East Haynes Street improvement project is coming along well. There is a change order on the regular agenda for crushing the concrete that has been removed from the East Haynes Street project. If approved, the crushed concrete will be moved to the yard at the Public Works Annex and stored for use in other City projects.

 

Public Works Director Eubanks added there is a resolution on the regular agenda to officially change the name of Deer Street to P.L. Braswell Way. There will be a small dedication ceremony on Thursday, August 30th at 5:00 p.m. on site and the new road sign will be revealed.

 

Building Official Larson stated there will be a Planning and Zoning Board meeting next Monday to hear a Special Exception request to open a church on Industrial Drive. This will also be on the next Council agenda for a vote. Building Official Larson asked the Council Members to think about changes they would like to make to the mobile home ordinance and they will discuss this also at the next meeting.

 

Finance Director Wiley stated she is working on the first budget amendment for FY 2018 and will have this on the next agenda for approval.

 

City Clerk Brown stated the next Council meeting will be held on Tuesday, September 4th due to the Labor Day holiday on Monday, September 3rd. Also, the Chamber of Commerce will host a street dance on the square on Saturday, September 1st.

 

City Administrator Report:

City Administrator McCorkle reminded the Council Members about the EDGE training on August 28th in Forsyth. Also, she has started working on the FY 2019 budget and asked the Council Members for any considerations they may have for the budget.

 

Mayor and Council Reports

Mayor Andrews stated he would like for City Administrator McCorkle to try to find money for road resurfacing projects. Mayor Andrews added he appreciates all of those who worked on the Thiele Park dedication event this past Friday. He noted there was a nice turn out for the park dedication.

 

The Council Members then discussed the Highway 15 Truck Route and also the speed limit on the Fall Line Freeway. Public Works Director Eubanks will contact GA DOT to see if a representative can attend the next Council meeting to give updates on the projects that will affect Sandersville.

 

Council Member Watts stated he is thrilled with the Thiele Park and that Mr. Thiele was a great man who did a lot for this community. Council Member Watts expressed appreciation to City Administrator McCorkle and everyone who worked on the park.

 

Council Member Brown asked Fire Chief Riner if he knew why the cell phone signal was so poor. Chief Riner replied that he is not aware of any issues but will check into this.

 

Council Member Davis stated he would like to see if they can find money for a playground, park, or other quality of life projects.

 

City Administrator McCorkle stated the EDGE Community Retreat is planned for October 29 and 30. More information will be sent out in the near future.

 

Other Business:

Willie Ann Montford suggested the City put up flags in February for Black History Month, similar to the City of Dublin. Mayor Andrews stated they will research this.

 

Mayor Andrews adjourned the Working Session at 4:30 p.m.

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Aug 6, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

August 6, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: July 16, 2018 regular meeting. (Attachment A)

  5. Public Hearing:
    Request #2018-04: The City of Sandersville is proposing to adopt corrections to the Official Zoning Map. (Attachment B)

  6. Motion to approve or deny the recommendation of Request #2018-04: A request for corrections to the City of Sandersville’s Zoning Map.(Attachment B)

  7. Motion to adopt Resolution #2018-12: A Resolution with the Georgia Department of Transportation to accept title, maintenance, utility accommodation, and ownership of a portion of Highway 242. (Attachment C)

  8. Motion to authorize the Mayor and City Clerk to execute a Contract for Services between the City of Sandersville and the Washington County Chamber of Commerce for assistance and services provided for the annual Kaolin Festival. (Attachment D)

  9. Motion to authorize payment of an invoice to Wright & Wright, P.C. in the amount of $28,300.00 for Professional Services in completing the FY 2017 audit. (Attachment E)

  10. Motion to approve a Hardware Warranty/Evidence Library/DVR Software Maintenance Renewal with Watch Guard for the Police Department’s Body Worn Cameras in the amount of $11,020.00. (Attachment F)

  11. Motion to award a bid to the only responsive bidder, Leland Supply, in the amount $8,360.00 for week killer. (Attachment G)

  12. Motion to approve the 2019 LMIG Project List. (Attachment H)

  13. Other Business.

  14. Motion to enter into an executive session to discuss personnel, legal or property matters.

  15. Motion to Adjourn.

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Sandersville City Council
Meeting Minutes
August 6, 2018 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                               Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                    Russell Riner, Chief SFD

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Dave Larson, Building Official

Council Member Jason Davis                                    Brianna Wiley, Finance Director

Robert Wynne, City Attorney                                     Karrie Brown, City Clerk

Judy McCorkle, City Administrator

 

Mayor Andrews called the August 6, 2018 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and City Clerk Brown led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Mayor Pro Tem Smith made a motion to approve the minutes of the July 16, 2018 regular meeting of the City Council as presented. Council Member Brown seconded the motion passed unanimously. (Attachment A)

 

Public Hearing:

Mayor Andrews opened a public hearing on Request #2018-04: The City of Sandersville is proposing to adopt corrections to the Official Zoning Map. (Attachment B)

No one spoke in favor of or against the request. Mayor Andrews then closed the public hearing.

 

MOTION TO APPROVE REQUEST #2018-04: A REQUEST FOR CORRECTIONS TO THE ZONING MAP

Council Member Davis made a motion to approve Request #2018-04: A request for corrections to the City of Sandersville’s Zoning Map. Council Member Watts seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPT RESOLUTION #2018-12: A RESOLUTION WITH GA DOT TO ACCEPT A PORTION OF HIGHWAY 242

Council Member Brown made a motion to adopt Resolution #2018-12: A Resolution with the Georgia Department of Transportation to accept title, maintenance, utility accommodation, and ownership of a portion of Highway 242. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AUTHORIZE A CONTRACT FOR SERVICES WITH THE CHAMBER OF COMMERCE FOR THE KAOLIN FESTIVAL

Council Member Davis made a motion to authorize the Mayor and City Clerk to execute a Contract for Services between the City of Sandersville and the Washington County Chamber of Commerce for assistance and services provided for the annual Kaolin Festival. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO AUTHORIZE PAYMENT TO WRIGHT & WRIGHT FOR COMPLETING THE FY 2017 AUDIT

Council Member Dennis made a motion to authorize payment of an invoice to Wright & Wright, P.C. in the amount of $28,300.00 for Professional Services in completing the FY 2017 audit. Council Member Davis seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO APPROVE A WARRANTY & MAINTENANCE RENEWAL WITH WATCH GUARD FOR THE BODY WORN CAMERAS

Council Member Dennis made a motion to approve a Hardware Warranty/Evidence Library/DVR Software Maintenance Renewal with Watch Guard for the Police Department’s Body Worn Cameras in the amount of $11,020.00. Council Member Davis seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO AWARD A BID FOR WEED KILLER

Council Member Davis made a motion to award a bid to the only responsive bidder, Leland Supply, in the amount $8,360.00 for weed killer. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment G)

 

MOTION TO APPROVE THE 2019 LMIG PROJECT LIST

Mayor Pro Tem Smith made a motion to approve the 2019 LMIG Project List. Council Member Watts seconded and the motion passed unanimously. (Attachment H)

 

Other Business:

Christian Cobb, who owns a lot on East Haynes Street, stated he has a concern about access to his lot with the way the new parking and flower beds are being installed. The Mayor and Council Members then discussed the concerns and asked Public Works Director to get a cost estimate from the project engineer to change the plan design.

 

Council Member Watts left the meeting at 5:30 p.m.

 

Betty Pinkston, 507 Martin Luther King Jr Ave, stated someone has been dumping items on Richard Turners’ lot next to her. Ms. Pinkston added there are tree limbs hanging over in her yard from the adjacent lot. She also suggested that a red light be placed at the 5 points intersection. Building Official Larson will look into the illegal dumping and Chief Cuyler will look at increasing road patrol in this area.

 

Dianne Hilson, 502 Martin Luther King Jr Ave, stated that someone had knocked the road signs down on Newman-Turner Street and also the bushes coming out from the stop sign are blocking visibility and need to be trimmed back. Public Works Director Eubanks will look into this.

 

ADJOURNMENT

With no further business, Mayor Andrews adjourned the meeting.

Expand Files

Aug 6, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

August 6, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

            Wright & Wright PC to present the FY 2017 Audit

            Shaun Veal – Report on Hotel/Motel tax

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

          Mayor Andrews

           Mayor Pro Tem Smith

           Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

August 6, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                               Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                     Russell Riner, Chief SFD

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Henry Watts                                     Robert Eubanks, Public Works Director

Council Member Danny Brown                                   Dave Larson, Building Official

Council Member Jason Davis                                     Brianna Wiley, Finance Director

Robert Wynne, City Attorney                                      Karrie Brown, City Clerk

Judy McCorkle, City Administrator

 

Mayor Andrews called the working session to order at 4:00 p.m. He noted that Council Member Dennis should be in attendance before the business meeting at 5:00 p.m.

 

Recognitions:

Kay Lawrence and Carla Belcher, with the Community Health Care Systems, gave an overview of their locations and services which include 17 locations in 12 counties, a sliding scale for co-pays, and assistance with medications. Mrs. Belcher noted there are two locations in Washington County, one in Sandersville and one in Tennille. Mayor Andrews then presented a proclamation to the Community Health Care group naming August 12-18, 2018 as National Health Center Week.

 

Brian Wright with Wright & Wright P.C. then presented the FY 2017 audit to the Mayor and Council. Mr. Wright passed out a summary packet, which compares FY 2017 to FY 2016 and briefly went over various items. He then thanked Finance Officer Brianna Wiley, City Administrator McCorkle, and all City staff for their hard work.

 

Shaun Veal with the Washington County Historical Society presented a report on the use of the Hotel/Motel tax money that the City provides to them to enhance tourism. He noted that this funding has allowed the Brown House Museum and the Genealogy Center/Old Jail to open on Fridays and Saturdays which has significantly increased their visitation.

 

Council Member Dennis joined the meeting at 4:30 p.m.

 

Department Reports:

Police Chief Cuyler gave the July 2018 Activity Report for both the Police Department and Animal Control. Chief Cuyler stated on the regular agenda there is a maintenance contract renewal for the body cameras which includes the electronic storage.

 

Fire Chief Riner gave an activity report for the Fire Department from January 2018 through July 2018. Fire Chief Riner stated there is still 1 open position for a volunteer fire fighter.

 

Electric Director Poole stated his crews are making progress on the East Haynes Street project. Also his spare digger truck, a 1990 model, is down and the estimate for repairs is approximately $12,000.00.

 

Public Works Director Eubanks stated that the street department has repaired several pot holes as discussed at the last Council meeting. He stated the proposed project list for the 2019 LMIG is on the regular agenda for approval. He noted the 10% match plus the cost difference will be paid out of TSPLOST funds.

 

Public Works Director Eubanks stated the Ferncrest Water Plant Generator has been delivered and is currently being wired up. They hope it is ready to test next week. He is still waiting to hear back on the grant application for the Waste Water Treatment Plant generator.

 

Public Works Director Eubanks stated there is a bid award on the regular agenda for weed killer and he noted there was only one responsive bidder. Also, there is a resolution on the regular agenda from the Georgia Department of Transportation for the City to accept about a third of a mile of what was Highway 242 (Saffold Road). The County has been asked to accept the remaining portion of this road.

 

Public Works Director Eubanks would like to set the date of August 30th at 5:00 p.m. to dedicate P.L. Braswell Way (formally Deer Street).

 

Building Official Larson stated there will be a public hearing followed by a vote on the regular agenda to make corrections to the zoning map, which were caused by the map vendor not properly coloring the zoning.

 

Finance Director Wiley stated there is an invoice for approval on the regular agenda for the FY 2017 audit.

 

Mayor and Council Reports

Council Member Brown stated that Christian Cobb is present at the meeting and that Mr. Cobb would like to discuss a concern about his lot on East Haynes Street. Mayor Andrews noted that Mr. Cobb will be able to speak during the regular meeting under other business.

 

Mayor Andrews adjourned the Working Session at 5:00 p.m.

Expand Files

Jul 16, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

July 16, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: June 18, 2018 regular meeting & July 2, 2018 called meeting. (Attachment A)

  5. Motion to adopt Resolution #2018-11: A Resolution of the City of Sandersville to adopt the Policies and Procedures and Program Design for the Community Home Investment Program Grant. (Attachment B)

  6. Motion to authorize the Mayor to execute the DCA Affirmative Fair Housing Marketing Plan for the City of Sandersville’s Community Housing Investment Program. (Attachment C)

  7. Motion to approve Change Order Number 2 to Viking Engineering & Construction Management, LLC for Thiele Park Project with an increase of $12,027.81 for additional fencing. (Attachment D)

  8. Motion to award a bid to the lowest responsive bidder, ProLogic ITS, LLC in the amount of $10,340.08 for (4) Panasonic Toughbooks for the Police Department. (Attachment E)

  9. Discussion of requests to change the name of Deer Street to P.L. Braswell Way and to change the name of Maple Street Park to B.H.W. Park.

  10. Other Business.

  11. Motion to enter into an executive session to discuss personnel, legal or property matters.

  12. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
July 16, 2018 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                    Victor Cuyler, Chief SPD

Council Member Mayme Dennis                                Russell Riner, Chief SFD

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                   Dave Larson, Building Official

Council Member Jason Davis                                     Brianna Wiley, Finance Director

Robert Wynne, City Attorney                                      Karrie Brown, City Clerk

 

Mayor Andrews called the July 16, 2018 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Council Member Brown led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the June 18, 2018 regular meeting and the July 2, 2018 called meeting of the City Council as presented. Council Member Brown seconded the motion passed unanimously. (Attachment A)

 

MOTION TO AUTHORIZE THE MAYOR & CITY CLERK TO EXECUTE A QUITCLAIM DEED FOR A PORTION OF LOOS STREET

Mayor Pro Tem Smith made a motion to authorize the Mayor and City Clerk to execute a quitclaim deed for a portion of Loos Street to Thiele Kaolin Company. Council Member Dennis seconded and the motion passed unanimously.

 

MOTION TO AUTHORIZE PAYMENT OF AN INVOICE TO GA DNR FOR DRINKING WATER ANALYSIS

Council Member Brown made a motion to authorize payment of an invoice to the Georgia Department of Natural Resources in the amount of $8,700 for drinking water analysis. Council Member Watts seconded and the motion passed unanimously.

 

MOTION TO APPROVE CHANGE ORDER NO 2 FOR THE EAST HAYNES STREET ROADWAY IMPROVEMENTS PROJECT

Mayor Pro Tem Smith made a motion to approve Change Order number 2 to L&L Utilities in the amount of $47,700.00 for additional water service connections for the East Haynes Street Roadway Improvements project. Council Member Watts seconded and the motion passed unanimously.

 

MOTION TO ADOPT RESOLUTION #2018-11: A RESOLUTION TO ADOPT POLICIES & PROCEDURES FOR THE CHIP GRANT

Council Member Davis made a motion to adopt Resolution #2018-11: A Resolution of the City of Sandersville to adopt the Policies and Procedures and Program Design for the Community Home Investment Program Grant. Council Member Dennis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO AUTHORIZE MAYOR TO EXECUTE THE DCA AFFIRMATIVE FAIR HOUSING MARKET PLAN

Mayor Pro Tem Smith made a motion to authorize the Mayor to execute the DCA Affirmative Fair Housing Marketing Plan for the City of Sandersville’s Community Housing Investment Program. Council Member Brown seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO APPROVE CHANGE ORDER NO 2 FOR THIELE PARK PROJECT

Council Member Dennis made a motion to approve Change Order Number 2 to Viking Engineering & Construction Management, LLC for Thiele Park Project with an increase of $12,027.81 for additional fencing. Council Member Davis seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO AWARD A BID FOR (4) PANASONIC TOUGHBOOKS FOR THE POLICE DEPARTMENT

Council Member Brown made a motion to award a bid to the lowest responsive bidder, ProLogic ITS, LLC in the amount of $10,340.08 for (4) Panasonic Toughbooks for the Police Department. Council Member Watts seconded and the motion passed unanimously. (Attachment E)

 

The Council Members discussed which police officer would receive the new computers and Chief Cuyler stated that he and Captain Collins would determine which officers needed the computers.

 

MOTION TO CHANGE THE NAME OF DEER STREET TO P.L. BRASWELL WAY

Council Member Dennis made a motion to change the name of Deer Street to P.L. Braswell Way. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

EXECUTIVE SESSION

Council Member Watts made a motion to enter into an Executive Session to discuss personnel matters. Mayor Pro Tem Smith seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 5:40 p.m.

 

MOTION TO HIRE INFLOW & INFILTRATION (I&I) SUPERVISOR

Council Member Brown made a motion to hire an Inflow & Infiltration (I&I) Supervisor. Council Member Dennis seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Dennis seconded and the meeting was unanimously adjourned.

Expand Files

Jul 16, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

July 16, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: Richard Brown, Jeffrey Burnett and Calvin Cason

           

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Brianna Wiley, Finance Officer

             Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

           Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

July 16, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                     Victor Cuyler, Chief SPD

Council Member Mayme Dennis                                Russell Riner, Chief SFD

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Dave Larson, Building Official

Council Member Jason Davis                                    Brianna Wiley, Finance Director

Robert Wynne, City Attorney                                     Karrie Brown, City Clerk

 

Mayor Andrews called the working session to order at 4:00 p.m. Mayor Andrews noted that Electric Director Wayne Poole is on vacation today and Council Member Dennis should be in attendance before the business meeting at 5:00 p.m.

 

Recognitions:

Carolyn Dallas, Field Representative with Congressman Jody Hice’s Office, announced there will be a Town Hall meeting on Thursday, July 19th from 10:30 a.m. until 12:30 p.m. in the City Council Chambers. There will be field representatives from both Congressman Hice and Senator Perdue’s offices. Anyone who may need help with a federal agency or that has legislative questions should attend.

 

Department Reports:

Police Chief Cuyler gave the activity report for both the Police Department and Animal Control for June 2018. CID Captain Ken Parker reported that an arrest has been made in connection with the shooting of Officer Corey Haynes home.

 

Mayor Andrews then recognized employees Richard Brown, Jeffery Burnett, and Calvin Cason all who assisted a lady and her child getting out of her car after it caught on fire following a vehicle accident with a City truck. Mayor Andrews referred to these employees as “Hometown Heroes” and thanked them for their service.

 

Mayor Pro Tem Smith then discussed increasing visibility of City vehicles and equipment with additional lighting.

 

Fire Chief Riner stated the Fire Department held a live burn on June 23rd in which both Washington County and Jefferson County fire fighters participated. Also, the Code Red contract has been renewed with a decrease in the City’s annual portion from $5,000 to $4,250.

 

Public Works Director Eubanks stated there is a discrepancy in the amount of LMIG funding and that he is trying to get Sandersville’s portion increased. The 2 roads that he has in mind to submit for funding are North Avenue and East Church Street. The Council Members then discussed other roads that need improvements. Public Works Director Eubanks stated that all of the recent rain has caused issues with the storm drain on West Haynes Street. His crews have been working on repairs and hope to have this completed soon.

 

Public Works Director Eubanks stated he would like to add a change order for approval on the regular agenda for the East Haynes Street Roadway Improvement Project for an increase of $47,700. This change order is for changes to water services including moving an existing fire hydrant and adding a tap to an empty lot.

 

Council Member Brown stated there have been some mattresses dumped on his mother’s property, which is on Evergreen Drive. However, the dumping is on the backside of the property on Dogwood Circle. He asked Public Works Director Eubanks to look into this.

 

Public Works Director Eubanks stated he has received an invoice form the Georgia Department of Natural Resources in the amount of $8,700 for lab charges for the City’s drinking water. He asked that this invoice be added to the regular agenda for approval.

 

City Administrator McCorkle gave an update on the USDA water and sewer projects. She noted the project designs and plans have been approved and should be going to bid very soon.

 

Council Member Watts stated there are several roads in a mess with potholes and patches including Floyd Street, Temple Drive, Grant Street, and Lovett Street.

 

Council Member Dennis joined the meeting at 4:35 p.m.

 

Council Member Dennis added that Lanier Street has a lot of potholes. Also, Alfred C Carson Drive needs repairs. Public Works Director Eubanks responded there is limited funding for road projects and that all of the money for the last few years has gone to the East Haynes Street improvement project. Council Member Dennis asked that patches be made until funding is available for resurfacing.

 

Building Official Larson stated the Planning and Zoning Board will meet next Monday to consider corrections to the zoning map. The map will then be brought to Council at the next meeting for approval.

 

Finance Officer Wiley stated the FY 2017 audit has been completed by Wright & Wright PC. They will give a report at the next Council meeting. Also, there is a bid award on the regular agenda for the Police Department to purchase (4) Panasonic Toughbooks.

 

City Administrator Report

City Administrator McCorkle stated the park dedication has been scheduled for August 16th at 10:30 a.m. and formal invitations will be sent out. Also, she is working on sending out Requests for Proposals for the City’s sanitation contract.

 

City Attorney Report

City Attorney Wynne stated he is working with Public Works Director Eubanks on some land acquisitions. Also, he has the deed ready for Council approval for a portion of Loos Road to be conveyed to Thiele Kaolin Company. This will require a vote during the regular meeting.

 

Mayor and Council Reports

Mayor Andrews stated there is a discussion item on the regular agenda concerning the request to rename Deer Street as P.L. Braswell Way and also to change the name of the Maple Street Park. Council Member Dennis stated she is in favor of changing Deer Street to P.L. Braswell Way. However, she suggested not changing the name of Maple Street Park and instead, placing a plaque at the park to honor those who have served. Council Member Dennis noted that there were leaders, such as Mrs. Christine Harris, who were instrumental in establishing the Maple Street Park. She would not like to change the name and leave Mrs. Harris and others out of the name change. The Mayor and Council Members further discussed the name change requests and the consensus was to approve the street name change during the regular meeting and to look at placing a plaque in the Maple Street Park to honor those who helped establish the park as well as those who have served.

 

Mayor Andrews adjourned the Working Session at 4:50 p.m.

Expand Files

Jul 2, 2018

City Council Meeting - cancelled

Jul 2, 2018

City Council Working Session - cancelled

Jun 18, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

June 18, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: Katie Moncus, Washington County Chamber of Commerce

  4. Approval of Minutes: June 4, 2018 regular meeting. (Attachment A)

  5. Motion to adopt Resolution #2018-09: A Resolution by the Mayor and City Council of the City of Sandersville authorizing the City Administrator and Finance Officer to add the signature of Police Chief Victor Cuyler to the City of Sandersville Confiscated Assets Bank Account at Citizens Bank of the South. (Attachment B)

  6. Motion to adopt Resolution #2018-10: A Resolution by the Mayor and City Council of the City of Sandersville authorizing the City Administrator and Finance Officer to open a City of Sandersville USDA Projects Construction Bank Account. (Attachment C)

  7. Motion to authorize the Mayor and City Clerk to execute a Quitclaim Deed with Frank L. Young Jr. and Louise E. Young for an undeveloped street known as Woodland Terrace to release all rights and interest on behalf of the City of Sandersville, Georgia. (Attachment D)

  8. Motion to authorize the Mayor and City Clerk to execute a Sewer Connection Agreement with Frank L. Young Jr. and Louise E. Young for service at 307 Miamola Avenue. (Attachment E)

  9. Motion to approve the engineering design of the South Harris Street Parking Lot and Trail Head. (Attachment F)

  10. Motion to approve the purchase of Server Upgrades in the amount of $34,566.71 for the City’s computer systems. (Attachment G)

  11. Motion to approve a concert on the square on September 1, 2018 and to allow open containers in the permitted area.

  12. Other Business.

  13. Motion to enter into an executive session to discuss personnel, legal or property matters.

  14. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
June 18, 2018 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                    Russell Riner, Chief SFD

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Danny Brown                                  Robert Eubanks, Public Works Director

Council Member Jason Davis                                   Dave Larson, Building Official

Robert Wynne, City Attorney                                    Brianna Wiley, Finance Director

Judy McCorkle, City Administrator                           Karrie Brown, City Clerk

 

Absent: Council Member Henry Watts

 

Mayor Andrews called the June 18, 2018 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Mayor Andrews gave the invocation and City Administrator McCorkle led the pledge to the American flag.

 

Recognitions:

Council Member Davis then discussed the condition of the Wilson Building (next to City Hall) and the possibility of the DDA marketing the building. Council Member Davis would like the City to obtain bids to hire a company that could determine the condition of the building. The Council Members further discussed this request.

 

MOTION TO AUTHORIZE CITY STAFF TO OBTAIN BIDS TO DETERMINE CONDITION OF THE WILSON BUILDING

Council Member Brown made a motion to authorize City staff to obtain bids, with permission from the building owner, to determine the condition of the Wilson building. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

Katie Moncus, President of the Washington County Chamber of Commerce passed out a calendar of events for June, July, and August. Mrs. Moncus highlighted several of the upcoming events. She then stated there is a request on the regular agenda to permit a concert on the square on September 1st.  Mayor Andrews stated he will ask the Council will go ahead and vote on this agenda item.

 

MOTION TO APPROVE CONCERT ON THE SQUARE ON SEPTEMBER 1, 2018

Council Member Davis made a motion to approve a concert on the square on September 1, 2018 and to allow open containers in the permitted area. Council Member Brown seconded and the motion passed unanimously.

 

APPROVAL OF COUNCIL MEETING MINUTES

Mayor Pro Tem Smith made a motion to approve the minutes of the June 4, 2018 regular meeting of the City Council as presented. Council Member Brown seconded the motion passed unanimously. (Attachment A)

 

MOTION TO ADOPT RESOLUTION #2018-09: A RESOLUTION TO ADD THE SIGNATURE OF THE POLICE CHIEF TO THE CONFISCATED ASSETS BANK ACCOUNT

Mayor Pro Tem Smith made a motion to adopt Resolution #2018-09: A Resolution by the Mayor and City Council of the City of Sandersville authorizing the City Administrator and Finance Officer to add the signature of Police Chief Victor Cuyler to the City of Sandersville Confiscated Assets Bank Account at Citizens Bank of the South. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPT RESOLUTION #2018-10: A RESOLUTION TO OPEN A USDA PROJECTS CONSTRUCTION BANK ACCOUNT

Council Member Davis made a motion to adopt Resolution #2018-10: A Resolution by the Mayor and City Council of the City of Sandersville authorizing the City Administrator and Finance Officer to open a City of Sandersville USDA Projects Construction Bank Account. Council Member Brown seconded and the motion passed unanimously. (Attachment C)

 

City Attorney Wynne explained the next item on the agenda is to authorize a quitclaim deed to the property owners for an undeveloped street, Woodland Terrace. He added that the City has never owned this property and this will clear up the deed.

 

MOTION TO AUTHORIZE A QUITCLAIM DEED FOR AN UNDEVELOPED STREET

Council Member Dennis made a motion to authorize the Mayor and City Clerk to execute a Quitclaim Deed with Frank L. Young Jr. and Louise E. Young for an undeveloped street known as Woodland Terrace to release all rights and interest on behalf of the City of Sandersville, Georgia. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

City Attorney Wynne explained the next item on the agenda is a sewer connection agreement at 307 Miamola Avenue. This property has a septic tank which is not functioning properly. Because the property elevation is below grade, the property owner will have to install their own lift station and pump, pay all related expenses, and will be responsible for any repairs or failures. This agreement will also be recorded in the Clerk’s Office of the Superior Court.

 

MOTION TO AUTHORIZE A SEWER CONNTECTION AGREEMENT AT 307 MIAMOLA AVE

Mayor Pro Tem Smith made a motion to authorize the Mayor and City Clerk to execute a Sewer Connection Agreement with Frank L. Young Jr. and Louise E. Young for service at 307 Miamola Avenue. Council Member Brown seconded and the motion passed unanimously. (Attachment E)

 

City Administrator McCorkle stated the next agenda item is to approve the design of the South Harris Street parking lot and trail head. She went over the drawing with the Council Members.

 

MOTION TO THE APPROVE ENGINEERING DESIGN OF THE S HARRIS ST PARKING LOT AND TRAIL HEAD

Council Member Brown made a motion to approve the engineering design of the South Harris Street Parking Lot and Trail Head. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO APPROVE SERVER UPGRADES

Council Member Dennis made a motion to approve the purchase of Server Upgrades in the amount of $34,566.71 for the City’s computer systems. Council Member Davis seconded and the motion passed unanimously. (Attachment G)

 

Other Business:

 

MOTION TO APPROVE FERNCREST WATER PLANT REPAIRS

Council Member Davis made a motion to approve repairs to the Ferncrest Water Plant in the amount of $13,800. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

Conni Burley, Archway Professional, noted the Depot Disc Golf Course was featured on the Archway Partnership’s Facebook page and presented a copy of the article.

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Dennis seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 6:00 p.m.

 

MOTION TO HIRE VOLUNTEER FIREFIGHTER

Mayor Pro Tem Smith made a motion to hire a Volunteer Firefighter pending the passage of a pre-employment physical and drug screen. Council Member Brown seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

 

Expand Files

Jun 18, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

June 18, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

            Brianna Nelson - Request for street naming

            Ken Parker, Captain CID - Update on Crime Suppression Unit  

           

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

June 18, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                    Russell Riner, Chief SFD

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Danny Brown                                  Robert Eubanks, Public Works Director

Council Member Jason Davis                                    Dave Larson, Building Official

Robert Wynne, City Attorney                                     Brianna Wiley, Finance Director

Judy McCorkle, City Administrator                            Karrie Brown, City Clerk

 

Absent: Council Member Henry Watts

 

Mayor Andrews called the working session to order at 4:00 p.m. Mayor Andrews noted that Council Member Watts will be absent from both meetings and that Council Member Dennis should be in attendance before the business meeting at 5:00 p.m.

 

Recognitions:

Briana Nelson came before the Mayor and the Council with 2 requests: the first request is to change the name of Deer Street to P.L. Braswell Way and the second request is to change the name of Maple Street Park to BHW Park. Ms. Nelson presented a formal written request and explained that her grandfather, Mr. P.L. Braswell, along with Mr. Cheeves Hook, and Mr. Lindsey Warren, were the first African Americans to serve on the Sandersville City Council. Mayor Andrews thanked Ms. Nelson for attending the meeting and stated her request will be reviewed and considered at the next City Council meeting. The Council Members expressed their appreciation for the work and history of these former Council Members.

 

CID Captain Ken Parker gave the Mayor and Council Members an update on the Crime Suppression Unit. Captain Parker presented a written report and also pictures of seizures and possible gang members. The Council Members thanked Captain Parker and the Police Officers for a job well done.

 

Department Reports:

Police Chief Cuyler introduced new Police Officer Kareem Jackson to the Mayor and Council. Mayor Andrews then swore in Officer Jackson.

 

Fire Chief Riner stated he will present a candidate for volunteer firefighter during executive session.

 

Electric Director Poole stated there was a lightning storm this past Saturday that caused several power outages.

 

Public Works Director Eubanks stated lightning damaged the 2 main flow meters at the Ferncrest Water Plant. The cost estimate to replace the 2 meters is $13,800 and he would like to add this to the regular agenda for approval.

Mayor Pro Tem Smith asked for an update on the USDA water and sewer improvements projects. Public Works Director Eubanks replied he hopes to bid the projects in September. City Administrator McCorkle added there is a resolution on the regular agenda to open a construction account for the USDA projects.

 

Council Member Dennis joined the meeting at 4:50 p.m.

 

Building Inspector Larson passed out information about the City’s current mobile home ordinance. He would like to update the ordinance. He asked Council to review the current ordinance and give him their input so he will have some direction for the ordinance revision.

 

Finance Officer Wiley stated there is a resolution on the agenda to add Chief Cuyler to the Confiscated Assets bank account. Also there is a proposal to upgrade the City’s servers on the regular agenda for approval.

 

Mayor and Council Reports

Mayor Andrews asked if the City owns Brookins Alley and noted it is need of some repairs. City Attorney Wynne replied that the ownership has not been determined. The Council Members then discussed Brookins Alley and agreed that since there is public access then the City should be allowed to make improvements.

 

Mayor Andrews adjourned the Working Session at 5:00 p.m.

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Jun 4, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

June 4, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: May 17, 2018 called meeting & May 21, 2018 regular meeting.

  5. Public Hearing:

    1. Special Exception Application #2018-03: A Special Exception request from Sandersville Community Church to begin a new church at 514 North Harris Street in a R-2 zone. (Attachment B)

  6. Motion to approve or deny Special Exception Application #2018-03: A Special Exception request from Sandersville Community Church to begin a new church at 514 North Harris Street in a R-2 zone. (Attachment B)

  7. Motion to award a bid to the lowest responsive bidder, Altec, in the amount of $97,973.00 for a 2018 Ford Bucket Truck for use in the Electric Department. (Attachment C)

  8. Motion to approve the Paul F. Thiele Park Reservation Application. (Attachment D)

  9. Other Business.

  10. Motion to enter into an executive session to discuss personnel, legal or property matters.

  11. Motion to Adjourn.

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Sandersville City Council
Meeting Minutes
June 4, 2018 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                               Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                     Victor Cuyler, Chief SPD

Council Member Mayme Dennis                                Russell Riner, Chief SFD

Council Member Henry Watts                                    Wayne Poole, Electric Department Director

Council Member Danny Brown                                  Dave Larson, Building Official

Council Member Jason Davis                                    Brianna Wiley, Finance Director

Robert Wynne, City Attorney                                      Karrie Brown, City Clerk

 

Mayor Andrews called the June 4, 2018 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Mayor Pro Tem Smith led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the May 17, 2018 called meeting and the May 21, 2018 regular meeting of the City Council as presented. Council Member Dennis seconded the motion passed unanimously. (Attachment A)

 

Public Hearing:

Mayor Andrews opened a public hearing on Special Exception Application #2018-03: A Special Exception request from Sandersville Community Church to begin a new church at 514 North Harris Street in a R-2 zone. No one spoke in favor of or against the request. Mayor Andrews then closed the public hearing. (Attachment B)

 

MOTION TO APPROVE SPECIAL EXCEPTION APPLICATION #2018-03: A SPECIAL EXCEPTION FOR A CHURCH AT 514 NORTH HARRIS STREET

Council Member Davis made a motion to approve Special Exception Application #2018-03: A Special Exception request from Sandersville Community Church to begin a new church at 514 North Harris Street in a R-2 zone. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO AWARAD A BID FOR A 2018 FORD BUCKET TRUCK

Council Member Dennis made a motion to award a bid to the lowest responsive bidder, Altec, in the amount of $97,973.00 for a 2018 Ford Bucket Truck for use in the Electric Department. Council Member Davis seconded and the motion passed unanimously. (Attachment C)

 

Electric Director Poole noted that once the new bucket truck is received, the existing 2005 bucket truck will be declared as surplus and then sold through a bid process.

MOTION TO APPROVE THIELE PARK RESERVATION APPLICATION

Mayor Pro Tem Smith made a motion to approve the Paul F. Thiele Park Reservation Application. Council Member Dennis seconded and the motion passed unanimously. (Attachment D)

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Dennis seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 5:30 p.m.

 

MOTION TO HIRE TWO POLICE OFFICERS

Council Member Watts made a motion to hire two Police Officers pending the passage of a pre-employment psychological evaluation, polygraph, physical and drug screen. Council Member Brown seconded and the motion passed unanimously.

 

MOTION TO TRANSFER EMPLOYEE TO GROUNDWORKER/METER READER

Council Member Brown made a motion to transfer an existing employee to the Groundworker/Meter Reader position. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

Lyle Lansdell with the Sandersville Building Authority stated the Authority does have a business plan for the SES property and passed out copies to the Mayor and Council Members.

 

ADJOURNMENT

With no further business, Council Member Watts made a motion to adjourn the meeting. Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

 

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Jun 4, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

June 4, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Sandersville City Council

Working Session Minutes

June 4, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                               Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                     Victor Cuyler, Chief SPD

Council Member Mayme Dennis                                 Russell Riner, Chief SFD

Council Member Henry Watts                                     Wayne Poole, Electric Department Director

Council Member Danny Brown                                   Dave Larson, Building Official

Council Member Jason Davis                                     Brianna Wiley, Finance Director

Robert Wynne, City Attorney                                      Karrie Brown, City Clerk

 

Mayor Andrews called the working session to order at 4:00 p.m. Mayor Andrews noted that Council Member Dennis should be in attendance before the business meeting at 5:00 p.m.

 

Department Reports:

City Clerk Brown introduced Carole Dollar, who is the new Customer Service Representative at City Hall, to the Council Members. City Clerk Brown thanked the Mayor and Council Members for allowing the City employees to have the annual Employee & Family Day on May 25th and reminded everyone about the annual Walk to Wal-Mart event this upcoming Friday, June 8th. City Clerk Brown stated the Paul Thiele Park reservation application is on the regular agenda for approval. Mayor Pro Tem Smith stated he thinks the application is fine but discussed having a procedure for the use of tents in the park.

 

Police Chief Cuyler gave the May 2018 activity report for the Police Department.

 

Electric Director Poole stated there was an accident this past Saturday on West Church Street where a vehicle hit a power pole. Although there were no injuries, there were several homes without power for a few hours. Electric Director Poole added he has a bid award on the regular agenda for a new bucket truck to replace a 2005 model truck.

 

Building Official Larson stated there is a public hearing followed by a vote on the regular agenda for a special exception to allow a church at 514 North Harris Street which is a portion of the Sandersville Elementary School building. The Planning and Zoning Board unanimously approved the special exception. Building Official Larson explained that churches are allowed by special exception in all zones except I-2.

 

City Administrator Report:

City Administrator McCorkle stated that the Finance Department is currently working on the audit.

 

Mayor and Council Reports

Mayor Andrews stated there have been several issues and complaints about the garbage service. These complaints include not replacing broken carts, not delivering carts to new customers, missing pick-up, and not picking up bulk items. City staff members will meet with the garbage contractor, Advanced Disposal, later this week to discuss the issues. City Administrator McCorkle added the contract with Advanced Disposal will expire at the end of this year and the City will bid out this service.

 

Mayor Andrews stated that CID Captain Ken Parker will give a report on the drug activity at the June 18th Council meeting.

 

Other Business:

Willie Ann Montford stated the lot next to her house needs to be cleaned up. Building Official Larson will take a look at this.

 

Mayor Andrews advised the Council Members to think about the request from the Sandersville Building Authority for the matching grant funding in the amount of $16,700. Mayor Andrews passed out a sheet with bullet points about their request. He stated that he would like for Council to be prepared to make a decision, possibly at the next meeting, as to whether they will pledge the funding.

 

Council Member Dennis joined the work session at 4:50 p.m.

 

The Mayor and Council Member further discussed the funding request for the Sandersville School Building in detail.

 

Mayor Andrews adjourned the Working Session at 5:00 p.m.

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May 21, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

May 21, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: May 7, 2018 regular meeting. (Attachment A)

  5. Motion to adopt Resolution #2018-07: A Resolution approving the Procurement Card Policies and Procedures for the City of Sandersville, Georgia. (Attachment B)

  6. Motion to adopt Resolution #2018-08: A Resolution of the City of Sandersville, Georgia approving Amendment No. 2 to the Intergovernmental Participant Contract among all participants respecting participation in Electric Cities of Georgia, Inc. and for other purposes. (Attachment C)

  7. Motion to authorize the Mayor and City Clerk to execute an Amendment to Power Sales Contracts between the Municipal Electric Authority of Georgia (MEAG) and the City of Sandersville, Georgia. (Attachment D)

  8. Other Business.

  9. Motion to enter into an executive session to discuss personnel, legal or property matters.

  10. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
May 21, 2018 – 5:10 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Smith                                                Russell Riner, Chief SFD

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Brianna Wiley, Finance Director

Council Member Jason Davis                                     Karrie Brown, City Clerk

City Administrator Judy McCorkle                           

Robert Wynne, City Attorney                                               

 

Mayor Andrews called the May 21, 2018 meeting of the Sandersville City Council to order at 5:10 p.m.

 

Council Member Watts gave the invocation and Council Member Davis led the pledge to the American flag. Mayor Andrews then reminded everyone to vote tomorrow.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the May 7, 2018 regular meeting of the City Council as presented. Council Member Davis seconded the motion passed unanimously. (Attachment A)

 

MOTION TO ADOPT RESOLUTION #2018-07: A RESOLUTION APPROVING THE PROCUREMENT CARD POLICIES & PROCEDCURES

Council Member Davis made a motion to adopt Resolution #2018-07: A Resolution approving the Procurement Card Policies and Procedures for the City of Sandersville, Georgia. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPT RESOLUTION #2018-08: A RESOLUTION APPROVING AMENDMENT NO. 2 TO THE IPC WITH ECG

Council Member Brown made a motion to adopt Resolution #2018-08: A Resolution of the City of Sandersville, Georgia approving Amendment No. 2 to the Intergovernmental Participant Contract among all participants respecting participation in Electric Cities of Georgia, Inc. and for other purposes. Council Member Watts seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AUTHORIZE AN AMENDMENT TO THE POWER SALES CONTRACTS WITH MEAG

Mayor Pro Tem Smith made a motion to authorize the Mayor and City Clerk to execute an Amendment to Power Sales Contracts between the Municipal Electric Authority of Georgia (MEAG) and the City of Sandersville, Georgia. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

Other Business:

Mayor Andrews stated that because the City Council had approved the park design, then they will need to vote to change the design of the sign.

 

MOTION TO APPROVE NEW SIGN DESIGN AT THIELE PARK

Mayor Pro Tem Smith made a motion to approve the new sign design at Thiele Park. Council Member Dennis seconded and the motion passed unanimously.

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Brown seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 5:30 p.m.

 

MOTION TO HIRE A CUSTOMER SERVICE REP AT CITY HALL

Mayor Pro Tem Smith made a motion to hire a Customer Service Representative at City Hall pending the passage of a pre-employment physical and drug screen. Council Member Dennis seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Davis made a motion to adjourn the meeting. Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

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May 21, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

May 21, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions:

            Linda Grijalva, CSRA Regional Commission - update on grants and projects

            Ed Jordan, Sandersville Building Authority – proposal

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

           Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

May 21, 2018 – 4:15 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Smith                                                Russell Riner, Chief SFD

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Brianna Wiley, Finance Director

Council Member Jason Davis                                     Karrie Brown, City Clerk

City Administrator Judy McCorkle                           

Robert Wynne, City Attorney                                               

 

Mayor Andrews called the working session to order at 4:00 p.m. Mayor Andrews noted that Council Member Dennis should be in attendance before the business meeting at 5:00 p.m.

 

Recognitions:

Linda Grijalva with the CSRA Regional Commission gave an update on the Community Development Block Grant (CDBG), in which the current funds are being used to make improvements to the Boys and Girls Club. The GA Department of Community Affairs is waiting on the asbestos and lead paint reports. Once these reports are received, the grant can move forward with construction, which will hopefully start around August 1st.

 

Ms. Grijalva then gave an update on the Community Home Investment Program (CHIP) grant in the amount of $300,000. Ms. Grijalva stated that anyone interested in receiving grant funding first needs to get their name added to the waiting list, which is currently a list of about 50 people. Once all of the special conditions are met by the City and the Regional Commission, then she will start sending out applications to the first 4 or 5 people on the waiting list. After eligibility is determined, then they will decide if the house can be rehabilitated or if it will need to be rebuilt. She will continue down the list until the money is exhausted. Ms. Grijalva added that the City can apply for CHIP funds every year. She stated there have been changes to the CHIP grant which now will allow the City to build and resale homes. The City can keep the proceeds as a revolving loan fund. The City Administrator and Council Members then discussed this option and will further explore this for future grant funding.

 

Ms. Grijalva gave an update on the Brownfield Grant, stating that once the EPA approves the plan, then the cleanup can be bid out. She hopes the Café is down by October and then she will look for a grant to cover the cost to construct the parking area.

 

The Council Members and City Administrator then discussed other grant opportunities with Ms. Grijalva, including the Sandersville Walks walking trail project and the development of the Linton Park area. City Administrator McCorkle will meet with Ms. Grijalva in the near future to look at possible grant funding options.

 

Ed Jordan with the Sandersville Building Authority (SBA) gave an overview of the Authority and how they obtained the Sandersville School property. Mr. Jordan stated their future plans include creating a civic center, a kaolin museum, a community store to sell local items, and rental space for classrooms or offices. Mr. Jordan stated SBA has applied for a FEMA grant to repair the roof from the hurricane damage as well as a One Georgia Grant to make improvements. The FEMA grant requires a 15% match which could be paid out of the One Georgia Grant. However, the One Georgia Grant requires a $50,000 match. The Sandersville Building Authority is asking the City for approximately $16,600 which is a third of the grant match. The SBA has also asked the County for same amount and are waiting to hear back. The Mayor and Council Members further discussed the request. Mayor Andrews thanked Mr. Jordan for attending the meeting and stated he hoped to give them an answer within the next month.

 

Department Reports:

Police Chief Cuyler introduced new Police Officer, Keyerika Yorker, who graduated from the Police Academy this past Friday. Mayor Andrews then swore in Officer Yorker.

 

Fire Chief Riner stated he has 5 volunteer fire fighters enrolled in the Fire Fighter Suppression class. Also, they will host a Haz-Mat class at the Firehouse on June 9th.

 

Wayne Poole stated he will be attending a service territory meeting in Forsyth this Thursday.

 

Public Works Director Eubanks stated he attended the Georgia Rural Water conference last week and thanked the Mayor and Council for the opportunity to attend this training.

 

Mayor Andrews asked Public Works Director Eubanks to get a cost on completing the sidewalk on Hospital Road from Hines Street to the corner of East McCarty Street.

 

Council Member Brown stated there is a beaver damn in the creek behind his house and asked Public Works Director Eubanks to take a look at this.

 

Council Member Dennis joined the meeting at 4:55 p.m.

 

Finance Officer Wiley stated the Procurement Card Policy and Procedures is on the regular agenda for approval. She gave a brief summary of the policy noting that Department Heads and other authorized personnel would be issued cards with spending limits and would be required to turn in receipts for any purchases. Procurement cards would also be used for travel expenses such as hotel bills and meals. Employees who aren’t issued a permanent card, but are required to travel will receive a temporary card. The Bank of America will issue the cards.

 

City Clerk Brown reminded everyone that the annual family day picnic will be this Friday. City Clerk Brown then passed out a draft copy of the Thiele Park Reservation Application and asked the Mayor and Council Members to review the application. This will be on the next agenda for approval.

 

City Administrator Report:

City Administrator McCorkle briefly went over the regular agenda items.

Mayor and Council Reports

Mayor Pro Tem Smith stated he has previously reviewed the park application and he is good with it. He feels that the park reservation should bear some financial barrier and that they can revisit the fees in the future and can adjust if needed.

 

Council Member Dennis suggested putting lights on the trees in the park. Council Member Dennis stated she took a class in Dublin that was great. In the class they learned how Dublin’s Downtown Development Authority operates in partnership with the City and County. They also were able to take a tour of the downtown area.

 

Mayor Andrews adjourned the Working Session at 5:10 p.m.

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May 7, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

May 7, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Pro Tem Smith.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: April 16, 2018 regular meeting. (Attachment A)

  5. Motion to authorize the Mayor and City Clerk to execute a Contract for Technical Services with the CSRA RC for SFY 2018 CHIP Program Funds and completion of award documents. (Attachment B)

  6. Motion to approve the proposed renovation plan for the Boys and Girls Club funded by the Community Development Block Grant. (Attachment C)

  7. Motion to authorize a grant application in the amount of $278,500 and 15% match to GEMA for a generator to be used at the Waste Water Treatment Plant. (Attachment D)

  8. Motion to approve Change Order Proposal #2 with Wood Environment & Infrastructure Solutions, Inc. (f/k/a Amec Foster Wheeler) for construction administration services on the East Haynes Street Roadway Improvements Project in the amount of $17,000. (Attachment E)

  9. Other Business.

  10. Motion to enter into an executive session to discuss personnel, legal or property matters.

  11. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
May 7, 2018 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Pro Tem Smith                                               Victor Cuyler, Chief SPD

Council Member Mayme Dennis                               Russell Riner, Chief SFD

Council Member Henry Watts                                   Wayne Poole, Electric Department Director

Council Member Jason Davis                                   Robert Eubanks, Public Works Director

City Administrator Judy McCorkle                            Dave Larson, Building Official

Robert Wynne, City Attorney                                    Karrie Brown, City Clerk

Brianna Wiley, Finance Director                                           

 

Absent: Mayor Jimmy Andrews and Council Member Danny Brown

 

Mayor Pro Tem Smith called the May 7, 2018 meeting of the Sandersville City Council to order at 5:00 p.m. Mayor Pro Tem Smith stated that Mayor Andrews is at a GEFA Board meeting and Council Member Brown is out of town on business.

 

Mayor Pro Tem Smith welcomed Rhiannon O’Berry who is currently interning with the Sandersville Progress. Ms. O’Berry is the valedictorian at Washington County High School as well as the Star Student. He thanked her for her involvement and expressed his appreciation to the press and their importance in government functioning.

 

Mayor Pro Tem Smith gave the invocation and City Attorney Wynne led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Dennis made a motion to approve the minutes of the April 16, 2018 regular meeting of the City Council as presented. Council Member Davis seconded the motion passed unanimously. (Attachment A)

 

MOTION TO AUTHORIZE A CONTRACT WITH CSRA RC FOR CHIP PROGRAM

Council Member Watts made a motion to authorize the Mayor and City Clerk to execute a Contract for Technical Services with the CSRA RC for SFY 2018 CHIP Program Funds and completion of award documents. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO APPROVE RENOVATION PLAN FOR BOYS & GIRLS CLUB

Council Member Davis made a motion to approve the proposed renovation plan for the Boys and Girls Club funded by the Community Development Block Grant. Council Member Dennis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO APPROVE CHANGE ORDER PROPOSAL #2 FOR CONSTRUCTION ADMINISTRATION SERVICES ON THE EAST HAYNES STREET PROJECT

Council Member Watts made a motion to approve Change Order Proposal #2 with Wood Environment & Infrastructure Solutions, Inc. (f/k/a Amec Foster Wheeler) for construction administration services on the East Haynes Street Roadway Improvements Project in the amount of $17,000. Council Member Davis seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AUTHORIZE GRANT APPLICATION TO GEMA FOR GENERATOR AT WWTP

Council Member Dennis made a motion to authorize a grant application in the amount of $278,500 and 15% match to GEMA for a generator to be used at the Waste Water Treatment Plant. Council Member Davis seconded and the motion passed unanimously. (Attachment D)

 

Other Business:

MOTION TO APPROVE QUOTE FOR WATER LINE REPLACEMENT ON E HAYNES ST PROJECT

Council Member Watts made a motion to approve a quote from L& L Utilities for water line replacement on the East Haynes Street project (options 2, 3, &5) in an amount not to exceed $41,080. Council Member Davis seconded and the motion passed unanimously.

 

Council Member Dennis stated that Hines Street is in bad shape and asked that it be looked at for resurfacing. Public Works Director Eubanks and the Council Members discussed replacing the water lines and resurfacing Hines Street and the possibility of applying for a CDBG grant. They also discussed repairing and resurfacing East Church Street. Public Works Director Eubanks will get some preliminary estimates on both Hines Street and East Church Street.

 

EXECUTIVE SESSION

Council Member Dennis made a motion to enter into an Executive Session to discuss personnel, legal, and property matters. Council Member Watts seconded and the motion passed unanimously with favorable votes from Council Member Dennis, Council Member Watts, and Council Member Davis.

 

The regular meeting reconvened at 5:50 p.m.

 

MOTION TO ADVERTISE FOR A GROUNDWORKER/METER READER

Council Member Dennis made a motion to authorize the Electric Department to advertise for a Groundworker/Meter Reader position. Council Member Watts seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Dennis made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

Expand Files

May 7, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

May 7, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Pro Tem Smith

 

2. Recognitions:

Roger Byrd, Manager of Business and Industry Services with Oconee Fall Line Technical College to present Leadership Series certificates

           

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
             Brianna Wiley, Finance Officer

             Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

May 7, 2018 – 4:15 P.M.

 

Council Members and City Employees present:

Mayor Pro Tem Smith                                              Victor Cuyler, Chief SPD

Council Member Mayme Dennis                              Russell Riner, Chief SFD

Council Member Henry Watts                                  Wayne Poole, Electric Department Director

Council Member Jason Davis                                  Robert Eubanks, Public Works Director

City Administrator Judy McCorkle                            Dave Larson, Building Official

Robert Wynne, City Attorney                                    Karrie Brown, City Clerk

Brianna Wiley, Finance Director                                           

 

Absent: Mayor Jimmy Andrews and Council Member Danny Brown

 

Mayor Pro Tem Smith called the working session to order at 4:15 p.m. He noted that Mayor Andrews is at a GEFA Board meeting and Council Member Brown is out of town on business. Mayor Pro Tem Smith added that Council Member Dennis should be in attendance before the business meeting at 5:00 p.m.

 

Recognitions:

Roger Byrd, Manager of Business and Industry Services with Oconee Fall Line Technical College, stated he conducted a 10 week training course with City employees to expand their leadership training. He then presented the Leadership Series Certificates to Wayne Johnson, Greg Haynes, Sylvester Hooks, Seaborn Street, Carla Cooper, and Casey Hilson. Antonio White also completed the training but is out sick today. Mr. Byrd thanked the City for the opportunity to work with City employees with this training.

 

Department Reports:

Police Chief Cuyler gave the activity report for the Police Department and Animal Control for the month of April 2018. He added there was one fatality on the Fall Line in which the Georgia State Patrol was called in to investigate the accident. Chief Cuyler stated that Keyerika Yorker will graduate from the Police Academy on Friday, May 18th, 2018 and invited the Council to attend the graduation ceremony.

 

Fire Chief Riner reported a structure fire at 412 N. Harris Street and noted there were no injuries. However, an arrest was made for arson.  Chief Riner stated while he attended an EMA Conference, he was able to negotiate a lower price for the Code Red services.

 

Electric Director Poole stated he will be attending the EDGE training in Forsyth on Tuesday. Also, his crews are making good progress on the East Haynes Street improvement project.

 

Public Works Director Eubanks stated there is a motion on the regular agenda to approve an application to GEMA for a grant to purchase a generator for the Waste Water Treatment Plant. The grant total is $278,500 and will require a 15% match from the City which will be $41,775.

 

Public Works Director Eubanks stated that also on the agenda is a change order proposal for the East Haynes Street improvement project for additional project management from Wood Environment & Infrastructure Solutions (f/k/a Amec Foster Wheeler) in the amount of $17,000. He stated this will give more extensive oversight to the project.

 

Public Works Director Eubanks stated he would like to add an item to the regular agenda under other business for the Council to approve the replacement of water lines on the East Haynes Street project. He noted the existing lines are clay with taps that are gooseneck. They do not feel that the existing lines will hold up to the compaction process. The quote is from the existing contractor, L&L Utilities, and he would like to approve options 2, 3, and 5 which total $41,080.

 

Mayor Pro Tem Smith stated the East Haynes Street project is the 3rd phase of the City’s downtown streetscape projects. He noted these improvements will compliment the businesses in the area once complete and asked everyone to still patronize the businesses during this construction.

 

Building Official Larson stated the proposed plan for improvements to the Boys and Girl Club is on the regular agenda for approval. This is for the CDBG grant. Building Official Larson stated that Cardno, the company that is managing the Downtown Café cleanup project, is waiting on EPA approvals and then the clean up should start in August or September and be completed in October. The City will then be able to start on the development phase. Building Official Larson noted that Linda Grijalva will be at the next meeting to discuss the CHIP grant as well as other projects.

 

Finance Director Wiley stated there is a contract on the regular agenda for the CSRA Regional Commission to administer the CHIP grant, which will be paid out of the grant funds.

 

Police Chief Cuyler stated the Sandersville Police Department assisted the Pilot Club in the Car Seat Safety check last Saturday. Police Captain Kelly Collins reported that of the 55 car seats that were checked, that only 6 of those were installed correctly. Captain Collins gave an overview of age, height and weight regulations for car seats. He also noted that children should not ride in the front seat until they are at least 12 years old.

 

Council Member Dennis joined the meeting at 4:45 p.m.

 

City Clerk Brown invited everyone to attend the City’s Family Day on Friday, May 25th starting at 12:30 p.m. at the Splash Pad. Also, the annual Walk to Wal-Mart event will be held on Friday, June 8th starting at 6:30 a.m.

 

City Administrator Report:

City Administrator McCorkle stated she has given all of the Council Members a draft copy of the Procurement Card policy to review. This will be on the next agenda for approval. City Administrator McCorkle handed out an updated list of City projects that are currently underway and included a status update. City Administrator McCorkle stated she has a personnel item for executive session.

 

Mayor and Council Reports

Mayor Pro Tem Smith stated there were a lot of activities going on in Sandersville this past weekend including the disk golf tournament, street dance, community yard sale, and a fundraiser in the Old City Cemetery.

 

Council Member Dennis stated she has an executive session item concerning property.

 

Mayor Pro Tem Smith adjourned the Working Session at 4:55 p.m.

Expand Files

Apr 16, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

April 16, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: George Logue – discuss garbage service

  4. Approval of Minutes: April 2, 2018 regular meeting. (Attachment A)

  5. Motion to adopt Resolution #2018-05: A Resolution authorizing an application to the Georgia Environmental Facilities Authority (GEFA) in the amount of $9,997,711 to provide interim financing for USDA approved water and sewer projects. (Attachment B)

  6. Motion to adopt Resolution #2018-06: A Resolution to adopt a Fuel Management Policy for the operations and management of the City of Sandersville’s fuel system. (Attachment C)

  7. Motion to authorize the Mayor to execute a Memorandum of Understanding for the renewal of Washington County Archway Partnership. (Attachment D)

  8. Motion to execute an agreement with

  9. Motion to award a bid to the only responsive bidder, Humboldt Dodge Chrysler, in the amount of $22,382.00 each for (2) 2018 Dodge Pursuit Chargers for the Police Department. (Attachment F)

  10. Other Business.

  11. Motion to enter into an executive session to discuss personnel, legal or property matters.

  12. Motion to Adjourn.

     

Expand Files

Sandersville City Council
Meeting Minutes
April 16, 2018 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery                                               Russell Riner, Chief SFD

Council Member Henry Watts                                    Wayne Poole, Electric Department Director

Council Member Danny Brown                                  Robert Eubanks, Public Works Director

Council Member Jason Davis                                     Dave Larson, Building Official

Robert Wynne, City Attorney                                      Karrie Brown, City Clerk

Brianna Wiley, Finance Director                                           

 

Absent: Council Member Mayme Dennis and City Administrator Judy McCorkle

 

Mayor Andrews called the April 16, 2018 meeting of the Sandersville City Council to order at 5:00 p.m. Mayor Andrews stated that both Council Member Dennis and City Administrator McCorkle will be absent from the meeting.

 

Council Member Watts gave the invocation and Council Member Davis led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the April 2, 2018 regular meeting of the City Council as presented. Council Member Davis seconded the motion passed unanimously. (Attachment A)

 

MOTION TO APPROVE PAYMENT TO CHARTER FOR SERVICE RELOCATION

Council Member Brown made a motion to approve a payment in an amount not to exceed $23,600.00 to Charter for the relocation of services for the East Haynes Street improvement project. Council Member Watts seconded and the motion passed unanimously.

 

MOTION TO ADOPT RESOLUTION #2018-05: A RESOLUTION TO GEFA FOR INTERIM FINANCING FOR USDA LOAN

Council Member Davis made a motion to adopt Resolution #2018-05: A Resolution authorizing an application to the Georgia Environmental Facilities Authority (GEFA) in the amount of $9,997,711 to provide interim financing for USDA approved water and sewer projects. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPT RESOLUTION #2018-06: A RESOLUTION TO ADOPT A FUEL MANAGEMENT POLICY

Mayor Pro Tem Smith made a motion to adopt Resolution #2018-06: A Resolution to adopt a Fuel Management Policy for the operations and management of the City of Sandersville’s fuel system. Council Member Watts seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AUTHORIZE THE MAYOR TO EXECUTE A MOU FOR THE WASHINGTON COUNTY ARCHWAY PARTNERSHIP & APPROVE FUNDING IN THE AMOUNT OF $15,000.00

Council Member Davis made a motion to authorize the Mayor to execute a Memorandum of Understanding for the renewal of Washington County Archway Partnership and to approve the City’s funding in the amount of $15,000.00. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO EXECUTE AGREEMENT WITH AMEC FOSTER WHEELER FOR SITE DESIGN AT THE CAFÉ SITE

Mayor Pro Tem Smith made a motion to execute an agreement with Amec Foster Wheeler Environment & Infrastructure, Inc. to prepare site design construction documents for construction of parking and a trailhead at the “Café Site” located on South Harris Street in the amount of $33,115. Council Member Watts seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AWARD A BID FOR (2) DODGE PURSUIT CHARGERS FOR POLICE DEPARTMENT

Council Member Watts made a motion to award a bid to the only responsive bidder, Humboldt Dodge Chrysler, in the amount of $22,382.00 each for (2) 2018 Dodge Pursuit Chargers for the Police Department. Council Member Brown seconded and the motion passed unanimously. (Attachment F)

 

Other Business:

Susan Lewis stated the DDA annual retreat will be held this Wednesday night and they will be working on a plan for the year.

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Brown seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 6:00 p.m.

 

MOTION TO HIREA ROAD PATROL SERGEANT IN THE POLICE DEPARTMENT

Council Member Brown made a motion to hire a Road Patrol Sergeant in the Police Department pending the passage of pre-employment requirements. Council Member Davis seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Davis made a motion to adjourn the meeting. Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

Expand Files

Apr 16, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

April 16, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

April 16, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery                                               Russell Riner, Chief SFD

Council Member Henry Watts                                    Wayne Poole, Electric Department Director

Council Member Danny Brown                                   Robert Eubanks, Public Works Director

Council Member Jason Davis                                     Dave Larson, Building Official

Robert Wynne, City Attorney                                      Karrie Brown, City Clerk

Brianna Wiley, Finance Director                                           

 

Absent: Council Member Mayme Dennis and City Administrator Judy McCorkle

 

Mayor Andrews called the working session to order at 4:15 p.m. He noted that Mayor Pro Tem Smith should join the meeting shortly. Council Member Dennis and City Administrator McCorkle will be absent from the working session and the regular meeting.

 

Department Reports:

Police Chief Cuyler stated he has a bid award on the regular agenda for 2 detective cars. There was only one bidder and his recommendation is to award the bid. The equipment for the cars will be bid separately and brought back to Council for approval at a later date. The Mayor and Council Members discussed repurposing equipment from the old detective cars. Chief Cuyler stated he has 1 personnel item for executive session.

 

Fire Chief Riner stated he will be attending an EMA Conference in Savannah this Tuesday through Thursday. He will be back in the office on Friday.

 

Electric Director Poole reported he sent a few of his linemen to a one day training class on hot work last week in Newman. He attended the 2nd session on the EDGE training last Thursday in Forsyth. Electric Director Poole stated the tree trimming crew will finish next week. Mayor Andrews and Council Member Brown then discussed several complaints received about the tree trimming crews leaving messes and hacking up trees.

 

Public Works Director Eubanks stated he has been notified that the USDA has reviewed and made comments on our proposed projects. He will be meeting with David Tyre from Turnipseed Engineers this week to go over the project list so they can start the work.

 

Public Works Director Eubanks stated he just received a quote from Charter to move their lines underground on the East Haynes Street improvement project. The quote includes 2 options: in the first option they will locate their service in the same trench with the City and in the second option they will do their own work separate from the City. Public Works Director Eubanks stated that even though the second option is more, he recommends the second option because he doesn’t know what will happen with our crews’ workload.

 

Finance Director Wiley stated there is a resolution on the regular agenda to approve interim financing with GEFA for the USDA projects. Once the construction is complete, the USDA loan will pay off this financing and also 3 other GEFA loans. Finance Director Wiley noted the City will still have one GEFA loan for the MLK sewer project.

 

Public Works Director Eubanks reported that a portion of West Haynes Street is closed due to a storm drain that has deteriorated and also a sewer line that was cracked. The repairs will take at least another week to finish.

 

Finance Director Wiley stated the Fuel Management Policy is on the agenda for approval. This will provide a written record of the policies that employees should go by when fueling and servicing City vehicles.

 

Building Official Larson stated there is an agreement with AMEC on the regular agenda for approval for the design of the downtown café site. This project is a part of the master plan for the downtown area. The Mayor and Council Members then discussed the downtown buildings and the possibility of a mural being painted. Mayor Andrews asked if the DDA could contact Sukie Griffin to see if she would be interested in having a mural painted on the side of her building.

 

City Clerk Brown stated she has been made aware of a scam where City residents and business owners are receiving calls from people claiming to work for the City and threatening to turn off their electricity. City Clerk Brown stated they are trying to make the public aware that this is a scam and if they receive any calls to hang up and call back to City Hall.

 

City Clerk Brown reminded everyone that Trash Amnesty day will be this Saturday, April 21st and the Business after Hours will be next Thursday, April 26th.

 

Mayor Pro Tem Smith joined the meeting at 4:45 p.m.

 

Mayor and Council Reports

Mayor Andrews stated he along with several Council Members attended the EDGE training last Sunday and this was a great training opportunity. Mayor Andrews stated he would like to plan a retreat with the Council Members and Department Heads to discuss several items including possible ordinance changes, hiring policies, meeting times, etc. He asked the Council Members to let him know if they would like to have the retreat in lieu of the 2nd meeting in May.

 

Mayor Andrews then stated he would like to contact the heirs of the Byrnes property, which is near to the old Wal-Mart, but is in the County. He would like to see if the property could be annexed in and or torn down. City Attorney Wynne stated he will see if he can contact the family.

 

Council Member Watts stated he was glad to be back after being sick and he appreciates the prayers, visits, and cards.

 

Council Member Davis stated he would like to see the funding for the Archway program restored to the original amount of $15,000 for next year instead of $8,000. The Mayor and Council Member then discussed the Archway funding.

 

Other Reports

Connie Burley, Archway Professional, stated the Public Service Outreach Leadership Academy, which is made up of about 20 UGA facility members, visited Sandersville last Friday.

 

Mayor Andrews stated the GMA District 7 meeting will be held in Thompson on Thursday.

 

Debra Helton, Candidate for Washington County Commissioner District 1, introduced herself to the Mayor and Council Members

 

Mayor Andrews adjourned the Working Session at 5:00 p.m.

Expand Files

Apr 2, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

April 2, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: March 19, 2018 regular meeting. (Attachment A)

  5. Public Hearing:

    Request # 2018-02: The City of Sandersville is proposing to adopt corrections to the City of Sandersville’s Zoning Map. (Attachment B)

  6. Motion to approve or deny the recommendation of Request #2018-02: A request for corrections to the City of Sandersville’s Zoning Map.(Attachment B)

  7. Motion to award a bid to the only responsive bidder, Waco Electric, in the amount of $7,182.00 for an Aerator Motor to be used at the WWTP. (Attachment C)

  8. Motion to award a bid to the only responsive bidder, A-1 Postage Meters, in the amount of $7,985.00 for a DS63 Folder Inserter plus the Power Protector and $1,344.00 for the annual maintenance contract. (Attachment D)

  9. Motion to award a bid to the lowest responsive bidder, Helton Electric, in the amount of $10,950.00 for the East Haynes Street Reconductoring project. (Attachment E)

  10. Motion to award a bid award to the lowest responsive bidder, Riverside Ford, in the amount of $24,670.00 for a 2018 Ford Explorer for use at City Hall. (Attachment F)

  11. Motion to award a bid to the lowest responsive bidder, Atlantic & Southern Equipment, in the amount of $43,317.80 for an Alamo cutting deck. (Attachment G)

  12. Other Business.

  13. Motion to enter into an executive session to discuss personnel, legal or property matters.

  14. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
April 2, 2018 – 4:55 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Russell Riner, Chief SFD

Council Member Mayme Dennis                               Wayne Poole, Electric Department Director

Council Member Danny Brown                                 Robert Eubanks, Public Works Director

Council Member Jason Davis                                   Dave Larson, Building Official

Robert Wynne, City Attorney                                    Brianna Wiley, Finance Director

Judy McCorkle, City Administrator                           Karrie Brown, City Clerk

Victor Cuyler, Chief SPD

 

Absent: Council Mayor Pro Tem Jeffery Smith and Member Henry Watts

 

Mayor Andrews called the April 2, 2018 meeting of the Sandersville City Council to order at 4:55 p.m. Mayor Andrews stated that Council Member Watts is recuperating from being in the hospital and will be absent from the meeting. Mayor Andrews stated that Mayor Pro Tem Smith will also be absent from the meeting.

 

Council Member Brown gave the invocation and Council Member Dennis led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Dennis made a motion to approve the minutes of the March 19, 2018 regular meeting of the City Council as presented. Council Member Brown seconded the motion passed unanimously. (Attachment A)

 

Public Hearing:

Mayor Andrews opened a public hearing on Request # 2018-02: The City of Sandersville is proposing to adopt corrections to the City of Sandersville’s Zoning Map. (Attachment B)

Building Official Larson explained that these are merely corrections to the existing map. The first correction is to the Huddle House property which is not in the City and is shaded in as if it were. The other two corrections are two residential properties on Washington Avenue that were shaded for commercial but should be residential.

No one spoke in favor of or against the request. Mayor Andrews closed the public hearing.

 

MOTION TO APPROVE REQUEST #2018-02: A REQUEST FOR CORRECTIONS TO THE ZONING MAP

Council Member Dennis made a motion to approve the recommendation of Request #2018-02: A request for corrections to the City of Sandersville’s Zoning Map. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO AWARD A BID FOR AN AERATOR MOTOR FOR WWTP

Council Member Brown made a motion to award a bid to the only responsive bidder, Waco Electric, in the amount of $7,182.00 for an Aerator Motor to be used at the WWTP. Council Member Davis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AWARD A BID FOR A FOLDER INSERTER & POWER PROTECTOR

Council Member Dennis made a motion to award a bid to the only responsive bidder, A-1 Postage Meters, in the amount of $7,985.00 for a DS63 Folder Inserter plus the Power Protector and $1,344.00 for the annual maintenance contract. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO AWARD A BID FOR EAST HAYNES STREET RECONDUCTORING PROJECT

Council Member Davis made a motion to award a bid to the lowest responsive bidder, Helton Electric, in the amount of $10,950.00 for the East Haynes Street Reconductoring project. Council Member Brown seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AWARD A BID FOR A 2018 FOR EXPLORER FOR USE AT CITY HALL

Council Member Brown made a motion to award a bid award to the local bidder, Childre Ford, in the amount of $25,121.00 for a 2018 Ford Explorer for use at City Hall. Council Member Dennis seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO AWARD A BID FOR A CUTTING DECK

Council Member Davis made a motion to award a bid to the lowest responsive bidder, Atlantic & Southern Equipment, in an amount not to exceed $43,317.80 for a Diamond cutting deck. Council Member Dennis seconded and the motion passed unanimously. (Attachment G)

 

Other Business:

MOTION TO AUTHORIZE CONTRACT WITH AT&T FOR SERVICE RELOCATION

Council Member Brown made a motion to authorize a contract with AT&T and to authorize payment in the amount of $49,130.09 for the relocation of services for the East Haynes Street improvement project. Council Member Davis seconded and the motion passed unanimously.

 

Bradley Griffin, Republican Candidate for US Congress 10th District, introduced himself to the Mayor and Council Members and gave a brief summary of his political platform.

 

James Brooks, Republican Candidate for Washington County Commissioner District 3, introduced himself to the Mayor and Council Members

 

EXECUTIVE SESSION

Council Member Dennis made a motion to enter into an Executive Session to discuss personnel matters. Council Member Brown seconded and the motion passed unanimously with favorable votes from Council Member Dennis, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 5:35 p.m.

 

MOTION TO CHANGE A POSITION AT CITY HALL FROM PART TIME TO FULL TIME

Council Member Davis made a motion to change a part time position back to full time at City Hall. Council Member Dennis seconded and the motion passed unanimously.

 

MOTION TO HIRE A PURCHASING AGENT IN THE FINANCE DEPARTMENT

Council Member Dennis made a motion to hire a Purchasing Agent in the Finance Department. Council Member Davis seconded and the motion passed unanimously.

 

MOTION TO HIREA ROAD PATROL SERGEANT IN THE POLICE DEPARTMENT

Council Member Brown made a motion to hire a Road Patrol Sergeant in the Police Department pending the passage of pre-employment requirements. Council Member Davis seconded and the motion passed unanimously.

 

MOTION TO APPROVE FTO INCENTIVE PAY

Council Member Davis made a motion to approve an additional incentive pay of $1.00 per hour to Field Training Officers in the Police Department during approved field training assignments. Council Member Dennis seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

Expand Files

Apr 2, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

April 2, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

April 2, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Russell Riner, Chief SFD

Council Member Danny Brown                                 Wayne Poole, Electric Department Director

Council Member Jason Davis                                   Robert Eubanks, Public Works Director

Robert Wynne, City Attorney                                    Dave Larson, Building Official

Judy McCorkle, City Administrator                           Brianna Wiley, Finance Director

Victor Cuyler, Chief SPD                                          Karrie Brown, City Clerk

 

Absent: Mayor Pro Tem Jeffery Smith, Council Member Mayme Dennis, and Council Member Henry Watts

 

Mayor Andrews called the working session to order at 4:00 p.m. He noted that Mayor Pro Tem Smith will be absent today. Mayor Andrews stated that Council Member Watts is recuperating from being in the hospital and will be absent from the meeting today. Also, Council Member Dennis will be absent from the Working Session but will be at the regular meeting.

 

Department Reports:

Police Chief Cuyler showed a video from one of the Police Officer’s body cameras to demonstrate the proper use of the Tasers and to show the importance of having a good policy (SOP), train on that policy, and follow the policy.

 

Fire Chief Riner stated the fire department held a retirement dinner for Tommy Jordan last week who retired with 37 years as a volunteer fire fighter. Chief Riner thanked all of those who attended and stated they will surely missed Mr. Jordan.

 

Electric Director Poole stated he has a bid award on the regular agenda for the reconductoring project on East Haynes Street. The recommendation is the low bid is from Helton Electric. Electric Director Poole stated the tree trimming crew has about 4 more weeks of work before they expend the budget. Also, he was notified by GA DOT that he has to obtain a vegetation permit to trim trees on a State right-of-way.

 

Public Works Director Eubanks stated he has a bid award on the regular agenda for an aerator motor for the Waste Water Treatment Plant. He also has a bid award for the cutting deck which is replacing the Alamo brand, with the low bidder being the Diamond brand. The bidder will reduce the bid by approximately $2,000 if the City removes the old cutting deck.

 

Public Works Director Eubanks stated there was a utilities meeting on the East Haynes Street improvement project last week. He received a written proposal and contract from AT&T in the amount of $49,130.09 to move their lines underground. This needs to be added to the regular agenda for approval. Public Works Director Eubanks stated he is still waiting on a quote from Charter and hopes to have this on the next agenda.

 

Building Official Larson stated there will be a public hearing followed by a vote on the regular agenda to make 3 corrections to the zoning map. One correction is the Huddle House property should not be in the City. Also there are two properties on Washington Avenue that are residential and are shaded as commercial.

 

Finance Director Wiley stated there is a bid award on the regular agenda for a 2018 Ford Explorer for City Hall which will be used by City Hall staff. The existing vehicle, a Ford Expedition, will go to the Purchasing Agent and the Jeep Cherokee will either be repurposed or will be declared as surplus. Mayor Andrews noted there is only a difference of $451.00 between the low bidder and the local bidder. The Council Members discussed awarding the bid to the local bidder since the difference is a small amount.

 

City Clerk Brown stated there is a bid award on the regular agenda for the Folder Inserter machine that is used at City Hall to fold and insert the utility and tax bills. There was only one bid submitted, which is the current vendor.

 

City Administrator Report

City Administrator McCorkle stated she will be meeting this week with Tom Berry and a representative from the company that was hired to look at the telecom infrastructure upgrades. Also she will be meeting on the USDA loan application process and there will be a resolution for interim financing on the next agenda.

 

City Administrator McCorkle stated the park is near completion. The dedication will be on the morning of April 26th, the time will be determined. The Business after Hours will also be held on April 26th starting at 5:30 p.m.

 

Mayor and Council Reports

Mayor Andrews stated he presented the Month of the Young Child Proclamation to the NBPW Club last week.

 

Council Member Brown asked about the CHIP grant process. City Administrator McCorkle replied that we are waiting on the next step. The Regional Commission has a waiting list and when they start the projects they will start at the top of the list and go down to determine eligibility.

 

Other Reports

Connie Burley, Archway Professional, stated that the Archway office will be relocating to the Chamber of Commerce and Development Authority building.

 

Mayor Andrews adjourned the Working Session at 4:30 p.m.

Expand Files

Mar 19, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

March 19, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: March 5, 2018 regular meeting. (Attachment A)

  5. Motion to adopt on 2nd reading Ordinance #2018-01: An Ordinance to repeal and replace Chapter 4 of the Official Code of the City of Sandersville, Georgia to be known as “Streets, Sidewalks and Other Public Places Utility Accommodations”, in order to administer and regulate the public right-of-way in the public interest, and to provide for the issuance and regulation of right-of-way permits. (Attachment B)

  6. Motion to adopt Resolution #2018-03: A Resolution regarding participation in the EDGE Development Strategic Planning Program. (Attachment C)

  7. Motion to adopt Resolution #2018-04: A Resolution to adopt the Second Amendment to the Fiscal Year 2017 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. (Attachment D)

  8. Motion to authorize the City Administrator to execute and agreement with Engineering Associates, LLC to review the City’s existing fiber network and provide engineering design for upgrades and expansion in an amount not to exceed $20,000.00 (Attachment E)

  9. Motion to authorize the Mayor and City Clerk to execute Contracts for Service with the Washington County Chamber of Commerce, the Washington County Historical Society, and the Sandersville Downtown Development Authority (DDA) and to authorize the payment of 12% each of the proceeds from the Hotel/Motel Excise Tax. (Attachment F)

  10. Motion to authorize the Mayor, Police Chief, City Clerk, and City Attorney to execute a Mutual Aid Agreement between the City of Sandersville and the City of Tennille for police services. (Attachment G)

  11. Motion to award a bid to the only responsive bidder, Stuart Irby, in the amount of $42,552.00 for lighting to be used for the East Haynes Street project. (Attachment H)

  12. Motion to award a bid to the only responsive bidder, Stuart Irby, in the amount of $6,125.000 for cable to be used for the East Haynes Street project. (Attachment I)

  13. Other Business.

  14. Motion to enter into an executive session to discuss personnel, legal or property matters.

  15. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
March 19, 2018 – 4:45 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Smith                                              Russell Riner, Chief SFD

Council Member Mayme Dennis                              Robert Eubanks, Public Works Director

Council Member Danny Brown                                Dave Larson, Building Official

Council Member Jason Davis                                  Brianna Wiley, Finance Officer

Robert Wynne, City Attorney                                   Karrie Brown, City Clerk                  

Judy McCorkle, City Administrator                           Wayne Poole, Electric Department Director

 

Absent: Council Member Henry Watts

 

Mayor Andrews called the March 19, 2018 meeting of the Sandersville City Council to order at 4:45 p.m. Mayor Andrews noted that Council Member Watts is in the hospital and will be absent from the meeting.

 

EXECUTIVE SESSION

Council Member Brown made a motion to enter into an Executive Session to discuss personnel matters. Mayor Pro Tem Smith seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 4:55 p.m.

 

Police Chief Cuyler gave the invocation and Fire Chief Riner led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the March 5, 2018 regular meeting of the City Council as presented. Council Member Davis seconded the motion passed unanimously. (Attachment A)

 

MOTION TO APPROVE ON 2nd READING ORDINANCE #2018-01: AN ORDINANCE TO REPLACE THE ORDINANCE TO REGULATE & PERMIT WORK IN THE RIGHT-OF-WAYS

Council Member Brown made a motion to approve on 2nd Reading Ordinance #2018-01: An Ordinance to repeal and replace Chapter 4 of the Official Code of the City of Sandersville, Georgia to be known as “Streets, Sidewalks and Other Public Places Utility Accommodations”, in order to administer and regulate the public right-of-way in the public interest, and to provide for the issuance and regulation of right-of-way permits. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPT RESOLUTION #2018-03: A RESOLUTION TO PARTICIPATE IN THE EDGE PROGRAM

Mayor Pro Tem Smith made a motion to adopt Resolution #2018-03: A Resolution regarding participation in the EDGE Development Strategic Planning Program. Council Member Davis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO ADOPT RESOLUTION #2018-04: A RESOLUTION TO ADOPT THE 2ND BUDGET AMENDMENT FOR FY 2017

Council Member Brown made a motion to adopt Resolution #2018-04: A Resolution to adopt the Second Amendment to the Fiscal Year 2017 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO AUTHORIZE AN AGREEMENT WITH ENGINEERING ASSOCIATES, LLC

Council Member Davis made a motion to authorize the City Administrator to execute an agreement with Engineering Associates, LLC to review the City’s existing fiber network and provide engineering design for upgrades and expansion in an amount not to exceed $20,000.00. Council Member Brown seconded and the motion passed unanimously. (Attachment E)

 

MOTION TO AUTHORIZE CONTRACTS WITH THE CHAMBER OF COMMERCE, HISTORICAL SOCIETY, AND DDA

Council Member Davis made a motion to authorize the Mayor and City Clerk to execute Contracts for Service with the Washington County Chamber of Commerce, the Washington County Historical Society, and the Sandersville Downtown Development Authority (DDA) and to authorize the payment of 12% each of the proceeds from the Hotel/Motel Excise Tax. Council Member Brown seconded and the motion passed unanimously. (Attachment F)

 

MOTION TO AUTHORIZE MUTUAL AID AGREEMENT WITH THE CITY OF TENNILLE

Mayor Pro Tem Smith made a motion to authorize the Mayor, Police Chief, City Clerk, and City Attorney to execute a Mutual Aid Agreement between the City of Sandersville and the City of Tennille for police services. Council Member Davis seconded and the motion passed unanimously. (Attachment G)

 

MOTION TO AWARD A BID FOR LIGHTING FOR EAST HAYNES STREET PROJECT

Council Member Davis made a motion to award a bid to the only responsive bidder, Stuart Irby, in the amount of $42,552.00 for lighting to be used for the East Haynes Street project. Council Member Brown seconded and the motion passed unanimously. (Attachment H)

 

Council Member Dennis joined the meeting at 5:01 p.m.

 

MOTION TO AWARD A BID FOR CABLE FOR EAST HAYNES STREET PROJECT

Mayor Pro Tem Smith made a motion to award a bid to the only responsive bidder, Stuart Irby, in the amount of $6,125.000 for cable to be used for the East Haynes Street project. Council Member Brown seconded and the motion passed unanimously. (Attachment I)

 

Other Business:

 

MOTION TO APPROVE EVENT ON MAY 5, 2018 & PERMIT OPEN CONTAINERS

Mayor Pro Tem Smith made a motion to approve an event on the square on May 5, 2018 and to allow open containers in the permitted area. Council Member Brown seconded and the motion passed 3 to 1 with favorable votes from Mayor Pro Tem Smith, Council Member Brown, and Council Member Davis. Council Member Dennis voted against the motion.

 

MOTION TO HIRE A VOLUNTEER FIREFIGHTER

Council Member Brown made a motion to hire a Volunteer Firefighter. Council Member Davis seconded and the motion passed unanimously.

 

MOTION TO HIRE RECORDS TECHNICIAN AT THE POLICE DEPARTMENT

Council Member Dennis made a motion to hire a Records Technician in the Police Department pending the passage of pre-employment requirements. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

 

Expand Files

Mar 19, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

March 19, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: Connie Burley, Archway Professional – update on Archway programs

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

March 19, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                   Russell Riner, Chief SFD

Council Member Danny Brown                                 Robert Eubanks, Public Works Director

Council Member Jason Davis                                   Dave Larson, Building Official

Robert Wynne, City Attorney                                    Brianna Wiley, Finance Officer

Judy McCorkle, City Administrator                           Karrie Brown, City Clerk

Wayne Poole, Electric Department Director

 

Absent: Council Member Dennis and Council Member Henry Watts

 

Mayor Andrews called the working session to order at 4:00 p.m. He noted that Council Member Watts is in the hospital and will be absent from the meeting today.

 

Recognitions:

Connie Burley, Archway Professional, gave a quarterly report of the activities and projects from the Archway Program.

 

Department Reports:

Wanda Peacock, Certification Manager with the Police Department, gave the Mayor and Council Members a copy of the 2017 Annual Report for the Police Department

 

Police Chief Cuyler stated that Valdosta Police Chief Brian Childress gave a presentation last Tuesday at Oconee Fall Line Technical College on Community Policing.

 

Fire Chief Riner stated he has a recommendation for a volunteer firefighter that he would like to present in executive session. He added that he recently had 1 volunteer firefighter to retire and 1 to resign, so there will still be two openings for volunteer firefighters. Chief Riner added that we may have some bad weather this evening that could include rain, hail and wind.

 

Electric Director Poole stated he has two bid awards on the regular agenda: one for cable and one for lighting, both for the East Haynes Street project. He noted that there was only one bidder for both bids.

 

Public Works Director Eubanks stated the work on the Paul F. Thiele Park is almost complete with just a few items left to finish. He stated he will visit the waste water treatment plant in Wrens tomorrow to look at their bar screen. The South Harris Street sidewalk project has been completed. Mayor Pro Tem Smith added that our Public Works crews always do a great job on in-house projects, especially concrete work.

 

Public Works Director Eubanks stated he would like to look at upgrading our current GIS mapping program to “survey grade” which would actually involve survey work. This would help pinpoint infrastructure. This upgrade will be presented at a later date for future budgeting.

 

Building Official Larson stated the Planning & Zoning Board will meet next Monday to make a few corrections on the zoning map. This will then be brought back to the Council for final approval.

 

Finance Director Wiley stated the final budget amendment for FY 2017 is on the regular agenda for approval. This budget amendment will close out the year and then they will start the auditing process. Finance Director Wiley stated she hopes to have the procurement card policy on the next agenda for approval.

 

City Clerk Brown stated the Trash Amnesty Day is scheduled for Saturday April 21st in conjunction with Georgia Cities Week.

 

City Administrator McCorkle stated she would like for the Council to approve a permit under other business for a City hosted downtown event on May 5th and to allow open containers. This event will be in conjunction with the disk golf tournament. City Administrator McCorkle stated the Paul F. Thiele Park opening is scheduled for April 24th and Business after Hours will be held there on April 26th.

 

City Attorney Wynne stated there is a mutual aid agreement with the City of Tennille for police services on the regular agenda for approval. City Attorney Wynne discussed jurisdictional and liability issues that can occur when providing mutual aid. The Council further discussed the mutual aid agreement.

 

City Administrator McCorkle stated the 2nd reading of the Right-of-Way ordinance is on the regular agenda for approval. She noted that once adopted, a permit application will be sent to Pineland. City Administrator McCorkle passed out a sample application for a right-of-way permit.

 

City Administrator McCorkle briefly went over the regular agenda items.

 

Mayor Andrews adjourned the Working Session at 4:45 p.m.

Expand Files

Mar 5, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

March 5, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: Kathy Jackson – discuss Animal Control

  4. Approval of Minutes: February 19, 2018 regular meeting. (Attachment A)

  5. Motion to approve or deny a Pawn Shop License for Gail Keyser d/b/a Hunting & Fishing Country LLC located at 1151 South Harris Street Suite A. (Attachment B)

  6. Motion to adopt Resolution #2018-02: A Resolution regarding Senate Bill 426, the Broadband Infrastructure Leads to Development Act. (Attachment C)

  7. Motion to authorize the Mayor and City Clerk to execute a lease agreement between the City of Sandersville, Georgia and the Washington County Amateur Radio Club for space on the tower at 112 Jernigan Street. (Attachment D)

  8. Motion to approve sponsorship of the Chamber of Commerce’s Business after Hours on April 26, 2018 in the Thiele Park and to allow open containers in the permitted area.

  9. Motion to approve an event on the square to support the PDGA tournament on May 5, 2018 and to allow open containers in the permitted area.

  10. Motion to authorize all non-essential departments to close at 12:00 p.m. on Friday, May 25, 2018 for the annual employee picnic.

  11. Other Business.

  12. Motion to enter into an executive session to discuss personnel, legal or property matters.

  13. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
March 5, 2018 – 4:40 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                               Victor Cuyler, Chief SPD

Council Member Mayme Dennis                                Russell Riner, Chief SFD

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Dave Larson, Building Official

Council Member Jason Davis                                    Brianna Wiley, Finance Officer

Robert Wynne, City Attorney                                     Karrie Brown, City Clerk                  

Judy McCorkle, City Administrator

 

Absent: Mayor Pro Tem Smith

 

Mayor Andrews called the March 5, 2018 meeting of the Sandersville City Council to order at 4:40 p.m.

 

EXECUTIVE SESSION

Council Member Brown made a motion to enter into an Executive Session to discuss legal matters.  Council Member Watts seconded and the motion passed unanimously with favorable votes from Council Member Watts, Council Member Brown, and Council Member Davis.

 

The regular meeting reconvened at 4:55 p.m.

 

Council Member Watts gave the invocation and Council Member Davis led the pledge to the American flag.

 

Recognitions:

Kathy Jackson brought concerns to the Mayor and Council about the Animal Control’s policies. Ms. Jackson stated that a stray dog killed her cat on February 21st, 2018. The Mayor and Council Members further discussed Ms. Jackson’s complaint. Mayor Andrews noted that Police Chief Cuyler and City Administrator McCorkle are currently reviewing a revision to the operating procedures of Animal Control. This revision will be adopted by the Council before it will become effective.

 

Council Member Dennis joined the meeting at 5:01 p.m.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the February 19, 2018 regular meeting of the City Council as presented. Council Member Brown seconded the motion passed unanimously. (Attachment A)

 

MOTION TO APPROVE PAWN SHOP LICENSE FOR HUNTING & FISHING COUNTRY LLC

Council Member Brown made a motion to approve a Pawn Shop License for Gail Keyser d/b/a Hunting & Fishing Country LLC located at 1151 South Harris Street Suite A. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO ADOPT RESOLUTION #2018-02: A RESOLUTION REGARDING SENATE BILL 426, THE BROADBAND INFRASTRUCTURE LEADS TO DEVELOPMENT ACT

Council Member Davis made a motion to adopt Resolution #2018-02: A Resolution regarding Senate Bill 426, the Broadband Infrastructure Leads to Development Act. Council Member Dennis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AUTHORIZE LEASE AGREEMENT FOR TOWER SPACE

Council Member Davis made a motion to authorize the Mayor and City Clerk to execute a lease agreement between the City of Sandersville, Georgia and the Washington County Amateur Radio Club for space on the tower at 112 Jernigan Street with one change: If the City removes the tower, then they will make the best effort to erect another tower or locate another point in the City. Council Member Brown seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO APPROVE SPONSORSHIP OF BUSINESS AFTER HOURS & PERMIT OPEN CONTAINERS

Council Member Davis made a motion to approve sponsorship of the Chamber of Commerce’s Business after Hours on April 26, 2018 in the Thiele Park and to allow open containers in the permitted area. Council Member Brown seconded and the motion passed 3 to 1 with favorable votes from Council Member Watts, Council Member Brown, and Council Member Davis. Council Member Dennis voted against the motion.

 

MOTION TO APPROVE EVENTS ON JUNE 9 & JULY 14, 2018 & PERMIT OPEN CONTAINERS

Council Member Brown made a motion to approve an event on the square on June 9, 2018 and July 14, 2018 and to allow open containers in the permitted area. Council Member Davis seconded and the motion passed 3 to 1 with favorable votes from Council Member Watts, Council Member Brown, and Council Member Davis. Council Member Dennis voted against the motion.

 

MOTION TO AUTHORIZE DEPARTMENTS TO CLOSE FOR FAMILY DAY

Council Member Dennis made a motion to authorize all non-essential departments to close at 12:00 p.m. on Friday, May 25, 2018 for the annual employee picnic. Council Member Davis seconded and the motion passed unanimously.

 

Other Business:

 

MOTION TO APPROVE ON 1ST READING ORDINANCE #2018-01

Council Member Dennis made a motion to approve on 1St Reading Ordinance #2018-01: An Ordinance to repeal and replace Chapter 9 of the Official Code of the City of Sandersville, Georgia to be known as “Streets, Sidewalks and Other Public Places”, in order to administer and regulate the public right-of-way in the public interest, and to provide for the issuance and regulation of right-of-way permits. Council Member Watts seconded and the motion passed unanimously.

 

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

 

Expand Files

Mar 5, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

March 5, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: Katie Moncus, Chamber of Commerce – Restaurant Month Proclamation

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

March 5, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Victor Cuyler, Chief SPD

Council Member Henry Watts                                   Russell Riner, Chief SFD

Council Member Danny Brown                                 Robert Eubanks, Public Works Director

Council Member Jason Davis                                   Dave Larson, Building Official

Robert Wynne, City Attorney                                    Brianna Wiley, Finance Officer

Judy McCorkle, City Administrator                           Karrie Brown, City Clerk

 

Absent: Mayor Pro Tem Smith and Council Member Dennis

 

Mayor Andrews called the working session to order at 4:00 p.m.

 

Recognitions:

Katie Moncus, President of the Washington County Chamber of Commerce, stated the Chamber’s focus for March is on their members who are in the food or related business. They will host a Taste of the Towns event on Monday, March 19th at Oconee Fall Line Technical College from 5:00 to 7:00 p.m. Tickets are $15.00 each and can be purchased at the Chamber office, online, or at the door.

 

Mrs. Moncus gave the Mayor and Council Members an event calendar and noted the City will sponsor Business after Hours on April 26th at the new park. Also, the Chamber and City have been working jointly to plan two downtown concerts. The tentative dates are June 9th and July 14th.

 

Mayor Andrews then presented the Restaurant Month Proclamation.

 

Jamie Brindell with the Washington County Recreation Department stated the Linton Park Open disk golf tournament has been scheduled for May 5th. So far they have 36 registered players including professional players.

 

Connie Burley, Archway Professional, reminded everyone that the Teen Maze will be held on next Monday, March 12th.

 

Department Reports:

Police Chief Cuyler stated the City will host a Community Policing Workshop on Tuesday March 13th at Oconee Fall Line Technical College. Chief Cuyler stated that Valdosta Chief of Police Brian Childress will present the workshop and any law enforcement officers that attend will receive P.O.S.T. credit.

 

Chief Cuyler then gave the activity report for the Police Department and Animal Control for February 2018.

 

Fire Chief Riner stated that there is a lease agreement on the regular agenda for the Washington County Amateur Radio Club to use space on the City tower located on Jernigan Street.  Chief Riner stated that currently the State Patrol has a repeater on the tower and this addition will not cause any interference. Council Member Davis asked what would happen if the City decided to take the tower down in the future for a project such as a streetscape project. The Council Members then discussed the possibility of providing a lease on a different tower or moving the existing tower in this type of event.

 

Public Works Director Eubanks stated his crews are working on the sidewalks on South Harris Street so they are accessible and ADA compliant. He added the work at the new park is almost complete. Public Works Director Eubanks stated construction on the East Haynes Street project should start next week.

 

Council Member Watts stated the new park looks nice but ask if the City would do anything about the walls of the surrounding buildings. Mayor Andrews stated that he met with Anne Floyd, who works for the CSRA Regional Commission, to see if there are any grants available for murals. Mrs. Floyd gave him the information he needed and he has turned this over to the DDA. Council Member Davis stated this will be brought up at the next DDA meeting.

 

City Administrator McCorkle stated she received notice that the City has been awarded a CHIP Grant in the amount o f $306,000 for housing projects.

 

City Clerk Brown stated that there is an application for a pawn shop license on the regular agenda for Hunting and Fishing Country. This is an existing business and they have passed the necessary back ground checks and inspections. City Clerk Brown stated that there are two requests on the regular agenda to allow open containers for City sponsored events; Business after Hours on April 26th and downtown concerts on June 9th and July 14th. City Clerk Brown stated there is a request on the regular agenda for all non-essential departments to close at 12:00 noon on Friday May 25th for the annual employee picnic.

 

City Clerk Brown reminded everyone that City taxes are due March 31st.

 

City Administrator Report:

City Administrator McCorkle stated there is Resolution on the regular agenda to oppose Senate Bill 426, the Broadband Infrastructure Leads to Development Act. City Administrator McCorkle stated that GMA is also opposed to this bill.

 

Council Reports

Mayor Andrews stated that early voting is going on now for County Commissioner seat in District 1 and the election date is March 20th.

 

Mayor Andrews adjourned the Working Session at 4:40 p.m.

Expand Files

Feb 19, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

February 19, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: February 5, 2018 regular meeting. (Attachment A)

  5. Motion to adopt Resolution #2018-01: A Resolution declaring certain property of the City of Sandersville as surplus and authorizing its disposal. (Attachment B)

  6. Motion to award a bid to Carter Watkins Associates Architects, Inc. in the amount of $39,000 for construction management for the Boys and Girls Club CDBG project.

  7. Motion to award a bid and

  8. Motion to award a bid to the lowest responsive bidder, Smith Farm Supply in the amount of $8,698.00 for land application at the McDavid site and in the amount of $17,445.00 for land application at the Turner site. (Attachment D)

  9. Motion to award a bid to the lowest responsive bidder, J&T Service Center, in the amount of $279,844.00 for an emergency generator. (Attachment E)

  10. Other Business.

  11. Motion to enter into an executive session to discuss personnel, legal or property matters.

  12. Motion to Adjourn.

Expand Files

Sandersville City Council
Meeting Minutes
February 19, 2018 – 4:52 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                               Victor Cuyler, Chief SPD

Mayor Pro Tem Jeffery Smith                                    Russell Riner, Chief SFD

Council Member Mayme Dennis                                Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Robert Eubanks, Public Works Director

Council Member Danny Brown                                  Dave Larson, Building Official

Council Member Jason Davis                                    Brianna Wiley, Finance Officer

Robert Wynne, City Attorney                                     Karrie Brown, City Clerk                  

Judy McCorkle, City Administrator

 

Mayor Andrews called the February 19, 2018 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Mayor Pro Tem Smith led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the February 5, 2018 regular meeting of the City Council as presented. Council Member Brown seconded the motion passed unanimously. (Attachment A)

 

MOTION TO ADOPT RESOLUTION #2018-01: A RESOLUTION TO SURPLUS PROPERTY

Council Member Davis made a motion to adopt Resolution #2018-01: A Resolution declaring certain property of the City of Sandersville as surplus and authorizing its disposal. Council Member Brown seconded and the motion passed unanimously. (Attachment B)

 

MOTION TO AWARD A BID FOR CONSTRUCTION MANAGEMENT FOR CDBG PROJECT

Mayor Pro Tem Smith made a motion to award a bid to Carter Watkins Associates Architects, Inc. in the amount of $39,000 for construction management for the Boys and Girls Club CDBG project. Council Member Dennis seconded and the motion passed unanimously.

 

MOTION TO AWARD A BID & CONTRACT FOR GRINDING LEAF & LIMB DEBRIS

Mayor Pro Tem Smith made a motion to award a bid and to authorize the Mayor and City Clerk to execute a contract for services with MW Collins for the grinding and disposal of leaf and limb debris. Council Member Davis seconded and the motion passed unanimously. (Attachment C)

 

MOTION TO AWARD A BID FOR LAND APPLICATION AT MCDAVID & TURNER SITES

Council Member Brown made a motion to award a bid to Producers Ag Services in the amount of $8,800.54 for land application at the McDavid site and to award a bid to the lowest responsive bidder, Smith Farm Supply, in the amount of $17,445.00 for land application at the Turner site. Council Member Davis seconded and the motion passed unanimously. (Attachment D)

 

MOTION TO AWARD A BID FOR EMERGENCY GENERATOR

Council Member Brown made a motion to award a bid to the lowest responsive bidder, J&T Service Center, in the amount of $279,844.00 for an emergency generator. Council Member Davis seconded and the motion passed unanimously. (Attachment E)

 

Other Business: None

 

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters.  Council Member Brown seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The working session reconvened at 5:30 p.m.

 

MOTION TO HIRE MAINTENANCE WORKER & BOOM TRUCK OPERATOR

Council Member Dennis made a motion to hire a Water Department Maintenance Worker and a Boom Truck Operator pending the passage of pre-employment physical and drug screen. Mayor Pro Tem Smith seconded and the motion passed unanimously.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

Expand Files

Feb 19, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

February 19, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Brianna Wiley, Finance Officer

             Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

Expand Files

Sandersville City Council

Working Session Minutes

February 19, 2018 – 4:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                               Judy McCorkle, City Administrator

Mayor Pro Tem Jeffery Smith                                     Victor Cuyler, Chief SPD

Council Member Mayme Dennis                                Russell Riner, Chief SFD

Council Member Henry Watts                                    Wayne Poole, Electric Department Director

Council Member Danny Brown                                  Robert Eubanks, Public Works Director

Council Member Jason Davis                                    Brianna Wiley, Finance Officer

Robert Wynne, City Attorney                                     Karrie Brown, City Clerk                              

 

Mayor Andrews called the working session to order at 4:00 p.m. He stated that Council Member Dennis is absent because her husband is having surgery tomorrow and also that Sandersville resident Dan Henry recently passed away. Mayor Andrews asked that everyone keep both the Dennis and Henry families in their thoughts and prayers.

 

Department Reports:

Building Official Larson stated that there is a motion on the agenda to award a bid to Carter Watkins to manage the construction of the Boys and Girls Club CDBG project. Not only did they have the lowest bid, but they also have managed over 100 CDBG projects. Building Official Larson added that the grant is $750,000 and the Boys and Girls Club will pay a $30,000 match, bringing the project total to $780,000.

 

Building Official Larson stated the City is having issues with signs being placed on right-of-ways. He is currently making courtesy calls but will begin removing signs. He asked Elizabeth Jordan if the Sandersville Progress would run an article in the paper and also the City can put something on our website.

 

Public Works Director Eubanks stated he has a bid award on the regular agenda for an emergency generator to be used at the Ferncrest Water Plant and Well #12. This will be paid for through a grant from GEMA but will require a 15% match from the City. He recommends the low bidder, J & T Service Center, who will subcontract with Helton Electric.

 

Public Works Director Eubanks added that on the regular agenda is a bid award for land application for both the McDavid and Turner sites. This quote will cover the entire year and the recommendation is the low bidder, Smith Farm Supply, for both sites. Council Member Brown stated that he would like to split the bids since both bidders are local companies.

 

Mayor Pro Tem Smith joined the meeting at 4:05 p.m.

 

Public Works Director Eubanks stated the bid and contract award for the grinding and hauling of the leaf and limb debris is also on the regular agenda. The only bidder is the same contractor that we currently use and the cost would go from $12.00 per ton to $18.00 per ton if awarded. City Administrator McCorkle passed out a spreadsheet to show how the price increase would affect costs.

 

Electric Director Poole stated the tree trimming project is going well. Also, he is preparing for the East Haynes Street project, which will be starting soon.

 

Fire Chief Riner stated his department has started the annual fire hydrant maintenance. He noted there are a total of 650 fire hydrants. Chief Riner added there is still one opening on the volunteer roster and he has a prospect that he may present at the next Council meeting.

 

Mayor Andrews stated that in light of the recent school shootings, he has asked Police Chief Cuyler to report on how the Sandersville Police Department is prepared and trained for such an event. Chief Cuyler stated that the public schools have resource officers (certified police officer) on staff and both the middle and high school have metal detectors. Chief Cuyler stated that if such an event occurred, his officers would respond and provide assistance to the school resource officers. Chief Cuyler stated that most of his staff has attended training at the Columbia County shoot house on how to clear buildings, and respond accordingly to such situations. Fire Chief Riner added that each school has a safety plan in place. The Mayor and Council Members then further discussed being prepared for a mass shooting.

 

City Attorney Report:

City Attorney Wynne stated he has the packets for the Anderson Drive area easements. Also, he is working on an agreement to use the Tarbutton property on East Haynes Street for an equipment staging area during the street improvement project. City Attorney Wynne stated he is still waiting on a signature for the Loos Street property conveyance.

 

City Administrator Report:

City Administrator McCorkle stated there is a resolution on the agenda to surplus two police cars that will be auctioned on Govdeals.

 

Council Reports

Mayor Andrews stated the area behind Smith Nursing Home has been cleaned up by Public Works crews and looks good.

 

Mayor Andrews added that the City needs to start thinking about hiring a part time person to work with the DDA. Council Member Davis stated that the DDA members have discussed finding the right person who can help with projects, events, and  property developments. Council Member Davis stated our community lacks in the area of parks and recreation. The Council Members further discussed hiring a person to work with the DDA.

 

Mayor Pro Tem Smith stated he attended the funeral service for Council Member Watts’ mother and it was a nice service. Council Member Watts thanked the City for the support to him and his family during this time of loss and stated they will always remember this.

 

Council Member Brown stated his daughter and her family will be moving back to Sandersville to his mother’s house on Evergreen Drive.

 

City Attorney Wynne and Mayor Pro Tem Smith stated that Sandersville resident, Dan Henry, will be missed and remembered for his remarkable sports knowledge and support of local sports teams.

 

Council Member Dennis joined the meeting at 4:50 p.m.

 

Other Reports:

Connie Burley, Archway Professional, stated the 2018 Teen Maze will be held on March 12th at the Boys and Girls Club. Everyone is invited to attend.

 

Mayor Andrews adjourned the Working Session at 4:52 p.m.

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Feb 5, 2018

City Council Working Session

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

February 5, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: 2017 Milestone Anniversaries

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
           
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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Feb 1, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

February 5, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: Presentation of Recertification of the Police Department

  4. Approval of Minutes: January 16, 2018 regular meeting. (Attachment A)

  5. Public Hearing:

    1. A Public Hearing on Zone Change Application #2018-01: A Zone Change Application from Chris Kevern at 302 South Harris Street to change the zoning from R-3 to C-2. (Attachment B)

  6. Motion to approve or deny Zone Change Application #2018-01: A Zone Change Application from Chris Kevern at 302 South Harris Street to change the zoning from R-3 to C-2. (Attachment B)

  7. Motion to authorize the Mayor to execute an amendment to the Probation Supervision Services Contract with the CSRA Probation Services, Inc. (Attachment C)

  8. Motion to authorize payment to Asplundh in an amount up to $50,000.00 for right-of-way tree trimming.

  9. Motion to appoint Ben Salter to the P&Z Board to fill the unexpired term of Sam Smith.

  10. Other Business.

  11. Motion to enter into an executive session to discuss personnel, legal or property matters.

  12. Motion to Adjourn.

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Jan 16, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

January 16, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Pro Tem Smith.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: January 2, 2018 regular meeting. (Attachment A)

  5. Motion to execute a professional services agreement with Cardno for the Brownfield Cleanup Grant at the Downtown Café.(Attachment B)

  6. Other Business.

  7. Motion to enter into an executive session to discuss personnel, legal or property matters.

  8. Motion to Adjourn.

     

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Sandersville City Council
Meeting Minutes
January 16, 2018 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Pro Tem Jeffery Smith                                    Judy McCorkle, City Administrator

Council Member Mayme Dennis                                Dave Larson, Building Official

Council Member Henry Watts                                    Brianna Wiley, Finance Officer

Council Member Danny Brown                                  Karrie Brown, City Clerk

Council Member Jason Davis                                    

Robert Wynne, City Attorney                                                                       

 

Absent: Mayor Jimmy Andrews

 

Mayor Pro Tem Smith called the January 16, 2018 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Police Captain Kelly Collins led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the January 2, 2018 regular meeting of the City Council as presented. Council Member Davis seconded the motion passed unanimously. (Attachment A)

 

City Administrator McCorkle, Building Official Larson, and the Council Members discussed the next agenda item; an agreement with Cardno to administer the Brownfield Clean-up Grant.  The discussion included the scope of the services, the time frame of the project, the cost of the project which will be paid by the grant funding, and the insurance coverage for the project.

 

MOTION TO EXECUTE AN AGREEMENT WITH CARDNO FOR THE BROWNFIELD CLEANUP GRANT

Council Member Dennis made a motion to execute a professional services agreement with Cardno for the Brownfield Cleanup Grant at the Downtown Café. Council Member Watts seconded and the motion passed unanimously. (Attachment B)

 

Other Business:

City Attorney Wynne, City Administrator McCorkle, Police Captain Collins, and the Council Members then discussed a few recent events that have recently taken place including a house being broken into and a vehicle stolen, a self inflicted gunshot that resulted in a death, and a break-in at the disk golf course. Mayor Pro Tem Smith asked that the public be diligent in reporting suspicious activity to the police.

 

Council Member Brown stated that Billy Veal has passed away and asked that everyone remember him and his family.

 

City Administrator McCorkle stated the East Haynes Street project should start soon.

 

Council Member Davis congratulated Neil Pittman on his appointment as Magistrate Judge to fill the unexpired term of Ralph Todd.

 

ADJOURNMENT

With no further business, Council Member Dennis made a motion to adjourn the meeting. Council Member Brown seconded and the meeting was unanimously adjourned.

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Jan 16, 2018

City Council Working Session - cancelled

Jan 2, 2018

City Counil Meeting

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

January 2, 2018 - 5:00 P.M.

City Council Chambers

 

 

 

  1. Call to order by Mayor Andrews.

  2. Invocation and Pledge of Allegiance to the American Flag.

  3. Recognitions: None

  4. Approval of Minutes: December 18, 2017 regular meeting. (Attachment A)

  5. Motion to approve or deny a retail beer, wine, and liquor license application from Jigar Ray for ODMG Store, LLC d/b/a Central Liquor Store at 119 East Church Street. (Attachment B)

  6. Other Business.

  7. Motion to enter into an executive session to discuss personnel, legal or property matters.

  8. Motion to Adjourn.

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Sandersville City Council
Meeting Minutes
January 2, 2018 – 5:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                  Robert Wynne, City Attorney

Mayor Pro Tem Jeffery Smith                        Karrie Brown, City Clerk

Council Member Henry Watts                                   

Council Member Danny Brown                                 

Council Member Jason Davis                                    

                                                                       

Absent: Council Member Mayme Dennis

 

Mayor Andrews called the January 2, 2018 meeting of the Sandersville City Council to order at 5:00 p.m.

 

Council Member Watts gave the invocation and Council Member Brown led the pledge to the American flag.

 

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the December 18, 2017 regular meeting of the City Council as presented. Mayor Pro Tem Smith seconded the motion passed unanimously. (Attachment A)

 

MOTION TO APPROVE RETAIL BEER, WINE, AND LIQUOR LICENSE AT 119 EAST CHURCH STREET

Council Member Davis made a motion to approve a retail beer, wine, and liquor license application from Jigar Ray for ODMG Store, LLC d/b/a Central Liquor Store at 119 East Church Street. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment B)

 

Other Business: None

 

EXECUTIVE SESSION

Council Member Brown made a motion to enter into an Executive Session to discuss personnel matters. Council Member Watts seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The working session reconvened at 5:25 p.m.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

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Jan 2, 2018

City Council Working Session - cancelled

CITY OF SANDERSVILLE

WORKING SESSION AGENDA

January 2, 2018 - 4:00 P.M.

City Council Chambers

 

 

1. Call to order by Mayor Andrews

 

2. Recognitions: None

 

3. Department Reports:

            Victor Cuyler, Police Chief

            Russell Riner, Fire Chief

            Wayne Poole, Electric Director

            Robert Eubanks, Public Works Director

            Dave Larson, Building Official
            Brianna Wiley, Finance Officer

            Karrie Brown, City Clerk

 

4. City Administrator Report

           

5. City Attorney Report

 

6. Council Reports:

            Mayor Andrews

            Mayor Pro Tem Smith

            Council Member Dennis

            Council Member Watts

            Council Member Brown

            Council Member Davis

 

7. Other Reports

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City Council Meetings Called

Jul 2, 2018

Called City Council Meeting

CITY OF SANDERSVILLE

CALLED CITY COUNCIL MEETING AGENDA

July 2, 2018 - 12:00 P.M.

City Hall Conference Room

 

 

  1. Call to order by Mayor Andrews.

  2. Motion to authorize the Mayor and City Clerk to execute documents in connection with the validation of MEAG Bonds to allow for additional capacity and favorable refinancing.

  3. Other Business.

  4. Motion to Adjourn.

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Sandersville City Council

Called Meeting Minutes

City Hall Conference Room

July 2, 2018 – 12:00 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews

Mayor Pro Tem Jeffery Smith                                    Dave Larson, Building Official

Council Member Mayme Dennis                                Robert Wynne, City Attorney                       

Council Member Henry Watts                                    Judy McCorkle, City Administrator

Council Member Danny Brown                                  Kandice Hartley, Assistant City Clerk          

Council Member Jason Davis            

                                   

Mayor Andrews called the July 2, 2018 called meeting of the Sandersville City Council to order 12:00 p.m.

 

Mayor Andrews gave the invocation. He then reviewed the agenda items by stating there is a MEAG Bond item that needs to be voted on. Also, under other business, the Sandersville Building Authority is requesting a portion of matching funds from the City for a One Georgia Grant they want to apply for and Building Official Larson will give an update on corrections that need to be made to the zoning map.

             

Administrator McCorkle explained the MEAG documents that need Council approval are to consolidate Project 1, 2, 3, and 4 debt obligations to take advantage of lower interest rates and to also provide for more flexibility in financing between all four projects.  Attorney Wynne stated this is a time sensitive contract that needs to be responded to quickly this is the reason for the called meeting so that MEAG can move forward with the refinancing process.

 

MOTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE DOCUMENTS IN CONNECTION WITH THE VALIDATION OF MEAG BONDS TO ALLOW FOR ADDITIONAL CAPACITY AND FAVORABLE REFINANCING.

Council Member Dennis made a motion to authorize the Mayor and City Clerk to execute documents in connection with the validation of MEAG bonds to allow for additional capacity and favorable refinancing. Council Member Smith seconded and the motion passed unanimously.

 

Other Business:

 

Building Official Larson stated that there are some more corrections that need to be made to the zoning map. There are several properties on East McCarty that are marked incorrectly as residential that should be commercial. These corrections will require the Council to adopt a new map.

 

Mayor Andrews then explained that the Sandersville Building Authority (SBA) members are here today to find out if the City will give a letter of support and also be willing to pledge a third of the matching funds for a One Georgia Grant. The pledge would be just over $16,000. Mayor Andrews went on to explain that Council Member Brown was on the SBA board but has recently resigned. However, he would need to abstain from voting. City Attorney Wynne went on to explain that Council Member Brown would need to abstain from voting on this particular issue, but going forward he would be fine to vote on any new business. Mayor Pro Tem Smith stated that he thinks the City should give them the support to see if they can get the grant. Council Member Dennis explained concerns that it does not look good for the City to contribute and not the County when the SBA is a County Authority. Council Member Davis expressed his concern of why the Authority could not raise and come up with more money through fundraising before asking the City for a contribution. The Council Members then had discussion with the SBA members about future plans if they were awarded the grant, and future fund raising plans. Mayor Andrews then called for a motion.

 

Mayor Pro Tem Smith made a motion to provide funding in the amount of $16,600 to the Sandersville Building Authority to apply for a One Georgia Grant. No one seconded the motion. The motion died for lack of a second.

 

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

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May 17, 2018

Called City Council Meeting

CITY OF SANDERSVILLE

CALLED CITY COUNCIL MEETING AGENDA

May 17, 2018 - 8:30 A.M.

City Hall Conference Room

 

  1. Call to order by Mayor Andrews.

  2. Motion to approve Change Order #3 to Wood Environment & Infrastructure Solutions, Inc. (f/k/a Amec Foster Wheeler) to redesign the existing plans to add the new water lines for the E. Haynes Street Project in an amount of $3,400.

  3. Motion to enter into an executive session to discuss legal matters.

  4. Other Business.

  5. Motion to Adjourn.

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Sandersville City Council
Called Meeting Minutes
City Hall Conference Room
May 17, 2018 – 8:30 P.M.

 

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Robert Wynne, City Attorney

Mayor Pro Tem Jeffery Smith                                    City Administrator Judy McCorkle   

Council Member Mayme Dennis (via phone)            Wayne Poole, Electric Department Director

Council Member Henry Watts                                    Karrie Brown, City Clerk

Council Member Danny Brown

Council Member Jason Davis                                    

 

Mayor Andrews called the May 17, 2018 called meeting of the Sandersville City Council to order at 8:30 p.m. Council Member Dennis was not able to be present at the meeting due to a work obligation, but was dialed in on a conference call.

 

City Administrator McCorkle noted there is one agenda item to be voted on. This is a change order to the East Haynes Street project for the engineering redesign of the new water lines.

 

MOTION TO APPROVE CHANGE ORDER #3 FOR REDESIGN OF THE WATER LINE FOR THE EAST HAYNES STREET PROJECT

Council Member Brown made a motion to approve Change Order #3 to Wood Environment & Infrastructure Solutions, Inc. (f/k/a Amec Foster Wheeler) to redesign the existing plans to add the new water lines for the E. Haynes Street Project in an amount of $3,400. Council Member Davis seconded and the motion passed unanimously.

 

EXECUTIVE SESSION

Council Member Davis made a motion to enter into an Executive Session to discuss legal, matters pertaining to pending litigation. Mayor Pro Tem Smith seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

 

The called meeting reconvened at 9:45 p.m.

 

ADJOURNMENT

With no further business, Council Member Watts made a motion to adjourn the meeting. Council Member Brown seconded and the meeting was unanimously adjourned.

 

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Committee Meeting

Aug 22, 2016

Public Safety Committee Meeting

CITY OF SANDERSVILLE

PUBLIC SAFETY COMMITTEE AGENDA

City Hall Conference Room

August 22, 2016 - 4:00 P.M.

 

 

 

1.    Call to order by Chairman Brown.

2.    Discussion of vacancies and positions at the Police Department.

3.    Other Business.

4.    Motion to Adjourn.

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Public Hearing

Dec 16, 2014

Public Review & Comment Notice -Downtown Cafe Clea

PUBLIC REVIEW AND COMMENT NOTICE

PUBLIC MEETING NOTICE

 

The City of Sandersville will submit a clean-up grant for the former Downtown Café Property located at 123 South Harris Street to the Environmental Protection Agency (EPA) on December 19, 2014.  A draft copy of the grant proposal can be reviewed at Sandersville City Hall.

 

Public comments will be accepted until 5:00 pm on December 16, 2014.  Comments may be submitted in writing to:

Judy McCorkle,

City Administrator

City of Sandersville

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

by email to

jmccorkle@sandersville.net or

srhodes@sandersville.net  or

lgrijalva@csrarc.ga.gov

 

A public meeting will be held at 4:00 pm on December 11, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens an additional opportunity to provide input on the application.

 

At the end of the review period, a second public meeting will be held at 5:00 pm on December 16, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens a final opportunity to provide comments on the application before submittal to the EPA.

 

All citizens are invited to attend both of these meetings. Persons with special needs relating to disability access may use the Georgia Relay Service for the hearing impaired at 1-800-255-0056 or contact at Karrie Brown 478-552-2525 prior to the meeting dates of December 11, 2014 or December 16, 2014.

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Dec 11, 2014

Public Review and Comment Notice -Downtown Cafe Cl

PUBLIC REVIEW AND COMMENT NOTICE

PUBLIC MEETING NOTICE

 

The City of Sandersville will submit a clean-up grant for the former Downtown Café Property located at 123 South Harris Street to the Environmental Protection Agency (EPA) on December 19, 2014.  A draft copy of the grant proposal can be reviewed at Sandersville City Hall.

 

Public comments will be accepted until 5:00 pm on December 16, 2014.  Comments may be submitted in writing to:

Judy McCorkle,

City Administrator

City of Sandersville

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

by email to

jmccorkle@sandersville.net or

srhodes@sandersville.net  or

lgrijalva@csrarc.ga.gov

 

A public meeting will be held at 4:00 pm on December 11, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens an additional opportunity to provide input on the application.

 

At the end of the review period, a second public meeting will be held at 5:00 pm on December 16, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens a final opportunity to provide comments on the application before submittal to the EPA.

 

All citizens are invited to attend both of these meetings. Persons with special needs relating to disability access may use the Georgia Relay Service for the hearing impaired at 1-800-255-0056 or contact at Karrie Brown 478-552-2525 prior to the meeting dates of December 11, 2014 or December 16, 2014.

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Dec 8, 2014

Public Hearing on FY 2015 budget

CITY OF SANDERSVILLE

NOTICE OF PUBLIC HEARING

 

A public hearing on the proposed FY 2015 budget for the City of Sandersville will be held on Monday, December 8, 2014 at 5:00 p.m. in the City Council Chambers located at 126 Malone Street, Sandersville Georgia.

 

The proposed budget for FY 2015 is available for public inspection Monday through Friday from 8:00 a.m. until 5:00 p.m. in the City Clerk’s Office at 141 West Haynes Street, Sandersville, Georgia.

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